Thermomechanical Stage

SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy.  As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.

Hello       ,

The following is attached for you to complete and review:

1.) Reps & Certs

2.) FP Commercial Supplies-Services T&C’s ( August  2023 )

3.) Buy American Act (BAA)

Requested for Quote:

Technical specifications listed below:

• The University will evaluate the offeror’s proposal to confirm ability to design, manufacture, and deliver a custom biaxial thermomechanical stage Compatible with SAXS/WAXS Beamlines meeting all specified parameters, including:
  • Temperature range: RT to 250°C
  • Sample thermal area: 200 × 200 mm
  • Motorized movement range: 0 – 200 mm
  • Minimum sample size: 10 mm × 10 mm
  • Gas-purge capability up to 0.5 Bar
  • 2-axis tensile tension via stepper motors with 20N or 200N force sensors
  • ±60° optical access from one side of sample
  • Slotted transmission aperture and underside window
  • Kapton windows
  • Convection heating
  • Vertical stage mounting
  • The University will evaluate the offeror’s demonstrated ability to produce a stage meeting all physical and performance specifications.

• EPICS Software Integration.
  • The University will evaluate the offeror's ability to provide EPICS software integration for both tensile and temperature control, compatible with customer instrumentation at SLAC/Stanford University. Offeror must demonstrate prior experience or a credible plan for integration with EPICS-based control systems.
• . Factory Acceptance Testing (FAT).
  • Prior to shipment and final acceptance, the Supplier shall perform factory acceptance testing using standard reference materials, including polymer films such as Polyethylene (PE), to verify:
  • Biaxial tensile actuation
  • Force measurement accuracy
  • Displacement repeatability
  • Temperature control performance
  • Software communication functionality
  • The Supplier shall provide documented test results and calibration records demonstrating compliance with all specified system performance requirements prior to shipment.

• the project timeline of not more than 5 months from receipt of order. The schedule shall include a clear breakdown of all major milestones, including design, fabrication, testing, and final delivery for the custom designing if needed. The offeror’s proposed timeline must demonstrate the ability to complete and ship the fully tested and accepted system within the required delivery window.

Required item(s) are listed below: BRAND NAME OR EQUAL TO:

PN#NCS350G-TNS-mK2000 - Tensile hot and cold stage configured with temperature controller with USB communication port (see attached quote)

Quantity:      1

Customization to HCS350G-TNS [CIAL2603691]

Quantity:      1

EPICS software integration for tensile and temperature control with customer instrumentation

Quantity:      1

Quote is for product only; no on-site services permitted.

Source selection will be based on Lowest Priced Method and best Lead-Time.

Please provide a price and lead time quotation by 5/19/2026

Send quote to Jhamieb@SLAC.stanford.edu.

Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?

Buy American Act Certification (BAA) applies to awards over $15,000 unit price.

Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.

Please include in your proposals the Harmonized Tariff Schedule (HTS Code) if applicable.

All subcontractors are required to register in the System for Award Management (www.sam.gov).

If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.

The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order. Please mark up terms and conditions if you wish to negotiate. No mark ups mean that you accept SLAC Terms and Conditions.

Payment Terms will be NET-15 – SLAC is offering small businesses NET 15 – INSTEC is considered a small business.

Domestic Suppliers - Freight terms will be FOB Destination Prepaid and Add.

Foregin Supplier - Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid.

You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.

Contact me directly with any questions.