Responses must be received no later than Wednesday, July 15, 2026, at 10:00AM EST.
THIS SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS SOURCES SOUGHT NOTICE IN ACCORDANCE WITH (IAW) FAR 15.201(e).
DISCLAIMER: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.
SOURCES SOUGHT DESCRIPTION
This is NOT a solicitation announcement. This is a sources sought notice only. The purpose of this sources sought notice is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334517. Responses to this sources sought notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought notice, a solicitation announcement may be published. Responses to this sources sought notice are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide a Radiation Protection System for the Washington DC VA Medical Center.
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
1.00
EA
__________________
__________________
M1130-TPS - Rampart Guardian Tri-Panel Radiation Shield
0002
1.00
EA
__________________
__________________
P1442-SMS - Rampart IC Sentry is a Lead-Free, Mobile Radiation Shield
0003
2.00
EA
__________________
__________________
L148-TMS - Rampart IC Lead-Free, Table-Mounted Radiation Protection Curtains for Cath Labs
0004
1.00
EA
__________________
__________________
L148-MPS - Rampart IC Lead-Free, Multi-Purpose Radiation Protection Soft Shield for Cath Labs
0005
1.00
UN
__________________
__________________
Installation and Training
0006
1.00
UN
__________________
__________________
Shipping and Handling
GRAND TOTAL
__________________
Background.
The Washington DC VA Medical Center has a need for the Rampart Radiation Protection System for the Cath Lab. This system will greatly reduce radiation scatter during cardiac catheterization procedures and allow providers to go lead free, if desired. This system shall be compatible with and mounted onto Skytron Freedom series booms and the Philips Azurion M20 flurorscopy table. Installation and training for clinical staff must be included.
Scope of Work. The procurement shall include all parts, materials, labor, software/licenses, resources, and training required to implement and utilize the equipment/system to their fullest capacity. All items must be covered by manufacturer s warranty and procured through a manufacturer-approved distribution channel. Distributers and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request.
2.1 Required Features
Rampart Guardian (M1130-TPS)
Tri-panel shield must be compatible with and mounted to Skytron Freedom series 43 LD Vertical spring arm (5000N) 65-108 lbs (42A-43H). Mounting and installation must be completed by technicians familiar with installation of a Rampart Guardian System onto Skytron Freedom series booms.
Mounting hardware to mount the Rampart Guardian (M1130-TPS) tri-panel shield onto the Skytron arm must be included.
Protection class rating of IPX6
Acrylic panels with a pure lead equivalence of 1mm
Foldable panels to allow for easy storage
Acrylic panels must be easily adjustable, allowing for different physician and technician heights, adapting to different patient sizes, and accounting for a variety of different cardiac catheterization and electrophysiology procedures.
Rampart Sentry (P1442-SMS)
Transparent upper acrylic panel that can be raised and lowered from the frame to accommodate specific user needs.
Upper acrylic panel with 0.5 mm lead-equivalent protection.
Upper panel must extend vertically to a maximum height of 72 in.
Lower shield and side shields comprised of pliable soft shielding material with 0.5 mm lead-equivalent protection
Base with four lockable caster wheels to ensure easy maneuverability
Can be configured into storage mode by lowering the upper panel to the lowest position
Rampart Bunker (L148-TMS) and Shadow (L148-MPS)
Table-Mounted Radiation Protection Curtains must mount directly onto the Philips Azurion M20 fluoroscopy table.
Dimensions of L148-TMS to be 38.55 in tall by 66.07 in wide
Weight of L148-TMS not to exceed 48 lbs
Dimensions of L148-MPS to be 48 in long by 24 in wide
Weight of L148-MPS not to exceed 10 lbs
Specific Tasks.
5.1 Delivery.
All equipment shall be delivered to:
Washington DC VA Medical Center
50 Irving St NW
Washington, DC 20422
ATTN: VHAWAS Equipment Committee
Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.
Contractor shall coordinate delivery with the on-site Point of Contact (POC) and provide shipment tracking information.
Contractor shall verify delivery date and time with the on-site POC at least 3 business days prior to scheduled delivery.
Delivery is required within 90 days from award of the contract.
5.2 On Site Procedures.
COVID-19 Screening: All persons entering the facility shall be subject to screening for COVID-19 per the current CDC (Center for Disease Control) guidelines.
Mask Requirement: All contractors shall wear masks while indoors.
Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials.
Time spent on site shall be for a period sufficient to complete the work set forth in the statement of work.
On site visits shall be scheduled in advance with the designated on-site POC.
Contractor shall check in and out with Biomedical Engineering prior to visiting the worksite for each day of work.
The VA campus is non-smoking. Contractor personnel are required to comply with this policy.
Parking: it is the responsibility of the Contractor to park in the appropriate designated parking areas.
Contractor personnel s tool bags are subject to inspection.
5.3 Installation/Implementation.
Installation/Implementation will be completed by personnel certified and knowledgeable with the designated equipment/system.
Installation shall be completed within the period of performance.
Contractor shall be responsible for any Personal Protection Equipment (PPE) required when performing work on site.
Contractor shall submit all removable media to be used on a VA system to Biomedical Engineering for scanning with anti-virus software prior to use.
In the case turn-in, exchange, repair, or replacement of equipment containing hard drives used by the VA, the hard drives shall be removed from the equipment and remain in possession of the VA (this includes loaned or rented equipment).
The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.
5.4 Training.
Contractor shall be responsible for providing training to clinical staff/users.
Training is to be scheduled in advance with the designated on-site POC.
Education shall be provided prior to and/or at time of installation.
Education professional shall be certified to provide instruction on the designated equipment/system.
Education curriculum must include: operations and set-up, user maintenance, safety, and user troubleshooting tips.
5.5 Inspection and Acceptance.
Contractor shall conduct a joint inspection with the on-site POC upon completion of installation.
In the event deficiencies are identified, the contractor shall provide the date when the identified deficiencies will be addressed if not addressed on the date of installation. The Contractor shall conduct a joint inspection with the on-site POC after addressing all deficiencies. All deficiencies identified in the joint inspections shall be corrected by the Contractor prior to Government acceptance of the item. Any disputes shall be resolved by the Contracting Officer.
5.6 Deliverables.
The Contractor shall provide the below documentation for the proposed equipment to VHAWASEquipmentRequests@va.gov within 10 business days of work completion:
Service report.
Warranty information.
Electronic copy of the Operators Manual.
Electronic copies of the complete technical service manuals, including troubleshooting guides, necessary diagnostic software and equipment information, schematic diagrams, and parts lists.
Hours of Operation.
DC VAMC s normal business hours are Monday-Friday, 8:00 am to 4:30 pm, excluding observed Federal holidays:
New Year s Day
Labor Day
Martin Luther King s Birthday
Columbus Day
President s Day
Veteran s Day
Memorial Day
Thanksgiving Day
Juneteenth
Christmas Day
Independence Day
Any other national holiday as declared by the President of the United States
Period of Performance. Delivery within 90 days from contract award.
Contract Type.
Firm-Fixed Priced Contract
Evaluation Factors.
Required Features
Price
Authorization Letter to Distribute
Delivery Lead Times
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The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below.
If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.
(2) Is your company considered small under the NAICS code identified under this RFI?
(3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items?
(4) If you are a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.
(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?
(7) Please provide general pricing for your products/solutions for market research purposes.
(8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?
*** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items" meet all required salient characteristics.
Any questions regarding this notice, please send via email to Michael.jones16@va.gov by Friday, July 10, 2026 at 10:00AM Eastern Time. Telephone responses shall not be accepted. Responses must be received no later than Wednesday, July 15, 2026, at 10:00AM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
