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15B21826Q00000014
Response Deadline
May 26, 2026, 2:00 PM(EDT)15 days
Eligibility
Contract Type
Combined Synopsis/Solicitation
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
(ii)Solicitation number 15B21826Q00000014 is issued as a request for quotation (RFQ), for Subsistence.
(iii) This solicitation incorporates provisions and clauses by reference. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. To view all available rewritten FAR Parts and agency deviations, visit Revolutionary FAR Overhaul.
(iv) This acquisition is 100% set-aside for small business concerns. The NAICS code for this requirement is 311999, with a small business size standard of 700 employees.
(v) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
See attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements.
(vi) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached requirements worksheets for a full description of items, quantities and units of measures for all the subsistence requirements.
(vii) Date(s) and place(s) of delivery and acceptance and F.O.B. point (see part 47).
Deliveries will begin on July 1, 2026 and must be completed no later than July 15, 2026.
All on-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F. All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused.
**NOTE: ALL SUBSISTENCE MUST HAVE A "BEST BY DATE" OR EXPIRATION DATE NO EARLIER THAN JANUARY 31, 2027. DELIVERIES WILL BE REFUSED IF THE DATE IS EARLIER THAN JANUARY
31, 2027.**
Delivery will be Freight on Board.
Delivery address will be:
FCI Berlin
1 Success Loop Road
Berlin NH, 03570
(viii) FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION NOV 2025), applies to this acquisition. (see 12.205(a)).
(ix) FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021) (DEVIATION NOV 2025)
The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.
Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance – Go/No-Go Evaluation
The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:
Only Quoters receiving a "Go" rating under this factor will be considered eligible for award.
Please see attached quote sheet for specifications and quantities requested.
(x) FAR 52.212-4, Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION NOV 2025), is applicable to this acquisition.
(xi) The following provisions are applicable:
The following clauses are applicable:
(xii) The date, time, and place offers are due.
The completed solicitation package must be returned no later than 10 a.m. Eastern Standard Time on April 26, 2026.
(xiii) The name and telephone number of the individual to contact for information regarding the solicitation.
Vendors shall submit quotes only to:
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 30 calendar days after close of the solicitation.
(viii) Any other additional information required by 5.101(c).
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation
All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.
Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.
Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.
Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Beef is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:
•52.222-25, Affirmative Action Compliance, and
•52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).
Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
DEPARTMENT OF JUSTICE
FEDERAL PRISON SYSTEM / BUREAU OF PRISONS
FCI BERLIN
FCI BERLIN
PO BOX 69
BERLIN, NH, 03570
NAICS
All Other Miscellaneous Food Manufacturing
PSC
FOOD, OILS AND FATS
Set-Aside
Total Small Business Set-Aside (FAR 19.5)