Combined Synopsis/Solicitation Notice
Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice
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Solicitation Number:
36C10X26Q0093
Notice Type:
Combined Synopsis/Solicitation
Synopsis:
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) 12.202, Publicizing, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Solicitation number 36C10X26Q0093 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation is issued under the agency's implementation of the Federal Acquisition Regulation (FAR) Overhaul, as adopted through agency class deviation. All applicable provisions, clauses, definitions, and procedures are those contained in the Overhaul text and the agency's implementation deviations. In the event of a conflict with the codified FAR, the adopted Overhaul text governs. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.
Requirement Description:
The Veterans Health Administration (VHA) Non-Expendable (NX) National Program has identified the Medicool ® Hand Drills, Foot Care product line as a candidate for an Enterprise-wide (otherwise referred to as national ) single Requirements contract award. Hand Drills, Foot Care are handheld instruments designed to hold and provide rotatory movement (i.e., torque) to integral or detachable burs that are used for foot care. Foot care hand drills consist of high-speed powered (e.g., electric) instruments that typically include a control unit and an attached handpiece with a chuck and work with detachable components such as burs and polishing devices. Foot care hand drills are intended primarily for debriding callous and other hard tissue and also for shaping the toenails during therapeutic or cosmetic procedures; some dedicated burs also permit use under the nails. Foot care hand drills are not usually intended for nail care; they frequently include irrigation and/or vacuum suction capabilities.
A single award Requirements contract will be awarded IAW all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of brand name equipment. The Government reserves the right to award without discussions.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 800 employees. This procurement action is issued as a Small Business Set-Aside.
This acquisition is for a single award Requirements contract with firm-fixed priced (FFP) delivery orders IAW FAR Part 16.5 for Brand Name or Equal which requires the offeror indicate that each product being offered as an equal product to the Brand Name Medicool ®.
Offerors shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A - PRICE COST SCHEDULE - NX EQ HANDS DRILL FOOT CARE
The ordering period is for one 12-month base year with four 12-month option years. Delivery is Free on Board (FOB) destination. FFP Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.Â
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The FAR provision at 52.212-1, Instructions to Offerors-Commercial Products And Commercial Services, applies to this acquisition including attached addenda to the provision (see ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ HANDS DRILL FOOT CARE).
The FAR provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda also applies to this acquisition (see ATTACHMENT D - NX EQ HANDS DRILL FOOT CARE).
Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. (see ATTACHMENT C - CONTRACT CLAUSES NX EQ HANDS DRILL FOOT CARE).
All interested Offerors must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.
Questions regarding this combined synopsis/solicitation are due via email by 11:59 PM EST on May 01, 2026, to Contract Specialist (CS) Daleta Coles, Daleta.Coles@va.gov and Contracting Officer (CO) Jessica Smith, Jessica.Smith32@va.gov. No questions will be accepted after the due date. No calls will be accepted.
Quotes are due via email by 11:59PM EST on May 13, 2026, to Contract Specialist (CS) Daleta Coles, Daleta.Coles@va.gov and Contracting Officer (CO) Jessica Smith, Jessica.Smith32@va.gov
PRODUCT DESCRIPTION
1. SCOPE OF WORK
The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified Hand Drills Foot Care product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award.
Hand Drills, Foot Care are handheld instruments designed to hold and provide rotatory movement (i.e., torque) to integral or detachable burs that are used for foot care. Foot care hand drills consist of high-speed powered (e.g., electric) instruments that typically include a control unit and an attached handpiece with a chuck and work with detachable components such as burs and polishing devices. Foot care hand drills are intended primarily for debriding callous and other hard tissue and also for shaping the toenails during therapeutic or cosmetic procedures; some dedicated burs also permit use under the nails. Foot care hand drills are not usually intended for nail care; they frequently include irrigation and/or vacuum suction capabilities.
Offerors must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Hand Drills Foot Care to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a 12-month base period and four 12-month option periods.
2. REQUIREMENT
This requirement will be solicited and awarded as a Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Medicool ® Hand Drills, Foot Care. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to conform to the solicitation requirements.
The following line-items comprise the Medicool ® Hand Drills, Foot Care product line:
Contract Line-Item
Brand
Part Number
Description
0001
Medicool
VACFILE-CL
Pro Vac File® Classic for Podiatry
0002
Medicool
YVFC-00
Pro Vac File® Classic Hand Piece with Hose Only for Podiatry
0003
Medicool
VACFILE
Pro Vac File® for Podiatry
0004
Medicool
YVF-00
Pro Vac File® Replacement Hand Piece with Hose Only for Podiatry
0005
Medicool.
FILESTRM-1-P
File Stream System for Podiatry
0006
Medicool
YFST-00
File Stream Replacement Hand Piece with Hose Only for Podiatry
0007
Medicool
FILESPRY-1-P-1
File Spray
0008
Medicool
FILESTR-F1
Variable Speed Foot Control
The VA is seeking offerors who can provide provide Medicool ® Hand Drills, Foot Care or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics.
Offerors may quote an alternative CLIN structure IAW FAR 4.202-2 and 4.202-3. Products quoted in the technical volume must appear on and correspond with the Offeror s pricing volume (ATTACHMENT A - PRICE COST SCHEDULE - NX EQ HANDS DRILL FOOT CARE).
Offerors may quote any additional ancillary products which they deem to be essential to the functionality of the quoted solution; these ancillary items must be quantified in the Offeror s pricing volume with an estimated quantity of zero (0).
Only new equipment is acceptable; no remanufactured or "gray market" items. No product in development shall be considered. All items must be covered by the manufacturer's warranty.
Distributors must be authorized-distributors/resellers as certified by the Original Equipment Manufacturer (OEM) (i.e., OEM letter dated within 12 months of the solicitation close date and duly signed by OEM s authorized representative) to be eligible for award. The OEM letter must be valid for the life of the contract.
CLIN s 0001, 0003, 0005, 0007 apply to the following SC s
SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC Literature Map
(Brand Name/Page #)
SC 1
Drill Speed (rpm) 30,000 or greater
Literature Review
SC 2
Has Variable Speed Control
Literature Review
CLIN s 0001, 0003, 0005, apply to the following SC s
SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC Literature Map
(Brand Name/Page #)
SC 3
Has foot control capability
Literature Review
SC 4
Utilizes filter
Literature Review
SC 5
Integrated Vacuum
Literature Review
SC 6
Able to utilize 3/32 (2.35mm) burs
Literature Review
CLIN 0007 applies to the following SC s
SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC Literature Map
(Brand Name/Page #)
SC 7
Brushless motor
Literature Review
SC 8
Integrated spray handpiece
Literature Review
SC9
Integrated water reservoir
Literature Review
Evaluation Sub-factors
Design
Design features and functions of the offered device will be evaluated. Areas include but are not limited to the following:
Lightweight handpiece
Built-in Burr Holder
Hand piece lights
Performance
The Device will be evaluated for its ability to perform its intended function. Areas include but are not limited to:
Motor Operation Forward/Reverse
Safety
The device will be assessed for patient safety features, including, but not limited to, the following areas:
Level of filtration HEPA preferred
Quality/Construction/Training
Warranty
Service Maintenance
3. PRODUCT REFRESHÂ Â
Product refresh is when a current CLIN is no longer being manufactured due to
obsolescence and the product item is being replaced with a newer, and more often, a
superior version of the same item. The current CLIN product will be revised to reflect the
refreshed product information, manufacturer s part number, IDIQ price (inclusive of
Service Level Agreement (SLA) fee), etc.
The Government reserves the right to not accept the products quoted under
product refresh. The contractor will be notified in writing if a product refresh is not
accepted. All products quoted shall be provided with the warranty that is agreed upon
for this contract.
The contractor agrees to ensure that all upgraded improved/replaced products
meet American with Disabilities Act (ADA) and Health Information Portability and
Accountability Act (HIPAA) Federal requirements.
The contractor shall provide the Contracting Officer s Representative (COR) and Contracting Officer the following information for product refresh:
(1) A list of specific awarded item(s) being refreshed in the Price/Cost Schedule
(to include commercial pricing, discount offered, and IDIQ price (inclusive of SLA
fee));
(2) Product literature for the item(s) refreshed.
(3) A detailed description of the differences or benefits of refreshed as compared
to the item(s) being discontinued or added.
(4) Proper identification of any product requirements and/or procedures related to
those product(s) quoted to be refreshed or upgraded.
(5) FDA approval, if applicable
(6) Provide historical sales to VA by item(s), if applicable
(7) Copy of Commercial Warranty.
The request shall be submitted to the COR for review and recommendation of approval to be submitted to the Contracting Officer. The Contracting Officer shall prepare a bilateral modification for execution.
4. PRODUCT REMOVAL OR RECALL
For any product awarded under this contract removed or recalled by the manufacturer due to defects in the product or potential dangers to patients, or if any required removal or recall is suggested or mandated by a regulatory or official agency, the manufacturer agrees to take following steps immediately:
Notify the Contracting Officer at the Strategic Acquisition Center in writing, by the most expeditious manner possible.
Provide copies of the notification to the Contracting Officer, COR, and Manager at Product Recall Office, all Agencies and VA Facilities who purchased the product, which include, but not limited to the following:
(1) Complete item description and/or identification, order numbers from
customers and the contract number assigned as a result of an issuance on
the solicitation;
(2) Reasons for modifications, removal or recall; and
(3) Necessary instructions for return for credit, replacement or corrective
action.
A copy of the notification will be provided to:
Manager, Product Recall Office
National Center for Patient Safety
Veterans Health Administration
24 Frank Lloyd Wright Drive, Lobby M
Ann Arbor, MI 48106
5. DELIVERY
The Period of Performance will be from date of award for a base of 12-months with four 12-month option periods. Offerors will be required to deliver HANDS DRILL FOOT CARE systems to VHA facilities located in the Continental United States (CONUS) and Outside of the Continental United States (OCONUS). Delivery requirements shall be specified under each individual order.
6. DATA RIGHTS
Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.107. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink-wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clause 52.212-4, 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) IAW 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.Â
ATTACHMENT A - PRICE COST SCHEDULE - NX EQ HANDS DRILL FOOT CARE
ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ HANDS DRILL FOOT CARE
ATTACHMENT C - CONTRACT CLAUSES - NX EQ HANDS DRILL FOOT CARE
ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ HANDS DRILL FOOT CARE
ATTACHMENT E REPORTING TOOL - NX EQ HANDS DRILL FOOT CARE
ATTACHMENT F - PAST PERFORMANCE QUESTIONAIRE - NX EQ HANDS DRILL FOOT CARE
ATTACHMENT G - PAST PERFORMANCE REFERENCE - NX EQ HANDS DRILL FOOT CARE
