Western Oregon Service Unit Dental Panoramic X-Ray Unit Replacement

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO FAR Part 12. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation No. 75H71326Q00030 has been issued as a Request for Quotation (RFQ) for a firm-fixed-price commercial product purchase order for a Dental Panoramic X-Ray Unit Replacement for the Indian Health Service, Portland Area Office, Western Oregon Service Unit, Salem, Oregon.

The scope of work includes one (1) brand name only Planmeca PROMAX 3D LEC 11X8 W/CALM ULD (Part No. CBVT-P-LEC-CALMULD) 3D panoramic, medium field-of-view cone beam computed tomography (CBCT) extraoral imaging unit, including freight, installation, software, software updates, remote support, and operator training. No substitutions will be accepted.

Delivery shall be made, FOB Destination, within 45 days after receipt of order. Installation shall be completed on site within 15 days after delivery. The Contractor shall provide one day of on-site operator training during Western Oregon Service Unit business hours after installation and functional verification.

The place of delivery, installation, training, and Government acceptance is the Western Oregon Service Unit campus, Chemawa Indian Health Center, 3750 Chemawa Road NE, Salem, Oregon 97305. Government acceptance will occur after delivery, installation, functional verification, and training are completed in accordance with the Specifications.

SOLICITATION INFORMATION

Solicitation Number: 75H71326Q00030

Request Type: Request for Quotation

Contract Type: Firm Fixed Price Commercial Products with Incidental Services

Set-Aside: Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the Buy Indian Act

NAICS Code: 334517 – Irradiation Apparatus Manufacturing

Small Business Size Standard: 1,200 employees

Product Service Code: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

Issue Date: May 15, 2026

Quotation Due Date: June 9, 2026 at 5:00 PM Pacific Time

Submit Quotations To: jacob.blalock@ihs.gov and PORAOAcquisition@ihs.gov

Email Subject Line: 75H71326Q00030 - WOSU Dental Panoramic X-Ray Unit Quote

This requirement is set aside for Indian Small Business Economic Enterprises. Under the Buy Indian Act, offers are solicited only from Indian Economic Enterprises that are also small business concerns under the applicable NAICS code. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

Offerors shall submit a completed IHS Indian Economic Enterprise Representation Form with the quotation. The offeror shall remain eligible as an Indian Economic Enterprise at the time of quotation, at the time of award, and throughout contract performance. If an offeror proposes to use subcontractors or teaming partners, the quotation shall clearly identify the proposed subcontracting or teaming arrangement and show how the prime offeror will comply with applicable Buy Indian Act subcontracting limitations.

ATTACHMENTS

- Attachment 1 - Schedule of Items

- Attachment 2 - Specifications

- Attachment 3 - IHS IEE Representation Form

APPLICABLE PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through the RFO FAR and applicable HHSAR/HHSAM guidance current as of the solicitation issue date.

FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services applies to this acquisition.
FAR 52.212-2 Evaluation - Commercial Products and Commercial Services applies to this acquisition.
FAR 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services applies.

Full text available at http://www.acquisition.gov

- FAR 52.204-7, System for Award Management - Registration (NOV 2025).

- FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023).

- FAR 52.204-13, System for Award Management - Maintenance (NOV 2025).

- FAR 52.204-19, Incorporation by Reference of Representations and Certifications (DEC 2014).

- FAR 52.219-14, Limitations on Subcontracting (NOV 2025).

- FAR 52.222-3, Convict Labor (NOV 2025).

- FAR 52.222-19, Child Labor - Cooperation with Authorities and Remedies (DEVIATION DATE).

- FAR 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment (DEVIATION DATE).

- FAR 52.222-36, Equal Opportunity for Workers with Disabilities (NOV 2025).

- FAR 52.222-50, Combating Trafficking in Persons (NOV 2025).

- FAR 52.224-1, Privacy Act Notification (APR 1984).

- FAR 52.224-2, Privacy Act (APR 1984).

- FAR 52.224-3, Privacy Training (JAN 2017).

- FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024).

- FAR 52.225-1, Buy American - Supplies (DEVIATION DATE).

- FAR 52.225-2, Buy American Certificate (OCT 2022).

- FAR 52.225-18, Place of Manufacture (NOV 2021).

- FAR 52.232-17, Interest (MAY 2014).

- FAR 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013).

- FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018).

- FAR 52.233-1, Disputes (NOV 2025).

- FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023).

- FAR 52.233-3, Protest After Award (NOV 2025).

- FAR 52.233-4, Applicable Law for Breach of Contract Claim (NOV 2025).

- FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984).

- FAR 52.237-3, Continuity of Services (JAN 1991).

- FAR 52.237-7, Indemnification and Medical Liability Insurance (NOV 2025).

- FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (NOV 2025).

- FAR 52.240-91, Security Prohibitions and Exclusions (NOV 2025).

- FAR 52.240-93, Basic Safeguarding of Covered Contractor Information Systems (NOV 2025).

- FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services (NOV 2025).

- FAR 52.247-34, F.o.b. Destination (JAN 1991).

- FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998).

- FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998).

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:

- HHSAR 352.224-70, Privacy Act (DEC 2015).

- HHSAR 352.226-1, Indian Preference (DEC 2015).

- HHSAR 352.226-2, Indian Preference Program (DEC 2015).

- HHSAR 352.226-4, Notice of Indian Small Business Economic Enterprise Set-Aside (JAN 2022).

- HHSAR 352.226-6, Indian Economic Enterprise Subcontracting Limitations (JAN 2022).

- HHSAR 352.226-7, Indian Economic Enterprise Representation (JAN 2022).

- HHSAR 352.232-71, Electronic Submission of Payment Requests (FEB 2022).

- HHSAR 352.237-70, Pro-Children Act (DEC 2015).

- HHSAR 352.237-71, Crime Control Act of 1990 - Reporting of Child Abuse (DEC 2015).

- HHSAR 352.237-72, Crime Control Act of 1990 - Requirement for Background Checks (DEC 2015).

- HHSAR 352.239-70, Standards for Health Information Technology (DEC 2022) (DEVIATION).

- HHSAR 352.239-72, Security Requirements for Federal Information Technology Resources (JAN 2010).

- HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (FEB 2024) (DEVIATION).

- HHSAR 352.239-79, Information and Communication Technology Accessibility (FEB 2024) (DEVIATION).

The Contractor may submit an invoice through IPP after delivery, installation, functional verification, and operator training have been completed and accepted by the Government, unless otherwise authorized by the Contracting Officer. Invoices shall identify the applicable CLIN, unit price, total price, delivery date, installation date, training date, and any applicable serial number, warranty, remote support, and software update coverage information.

INSTRUCTIONS TO RESPONDENTS AND EVALUATION CRITERIA

Submission of Quotes

Quotations shall be submitted electronically to jacob.blalock@ihs.gov and pao.doa@ihs.gov no later than June 9, 2026 at 5:00 PM Pacific Time. The email subject line should read: 75H71326Q00030 - WOSU Dental Panoramic X-Ray Unit Quote.

The Government may consider a quotation received after the due date and time only if the Contracting Officer determines that doing so would not unduly delay the acquisition and would be in the Government interest. Offerors are responsible for ensuring timely receipt.

Quotes shall include:

• Completed price quote (CLIN Schedule of Items) with a firm-fixed price for CLIN 0001, and shall include the dental panoramic x-ray unit, freight, delivery, installation, software, software updates, remote support, warranty, operator training, supplies, equipment, tools, materials, labor, travel, insurance, overhead, profit, and all other costs necessary to meet the Specifications.
• Confirmation of active SAM.gov registration for Federal Government contracts and the offeror's UEI.
• Evidence that the offeror is an authorized OEM reseller and that the installation technician and trainer are OEM-certified, or that such evidence will be available upon request before award.
• Completed IEE Form.

Questions

Questions regarding this solicitation shall be submitted in writing via email to jacob.blalock@ihs.gov and PORAOAcquisition@ihs.gov no later than four (4) business days prior to the closing date. The subject line shall include the solicitation number 75H71326Q00030.

BASIS FOR AWARD

The Government intends to award a purchase order to the responsible Offeror whose quotation conforms to the solicitation, meets the Specifications, and has the lowest total evaluated price.

The Government reserves the right to:

• Make no award
• Evaluate quotes without discussions
• Communicate with Respondents for clarification purposes only
• Exclude quotes that fail to follow solicitation instructions

EVALUATION FACTORS

The Government will evaluate quotations to determine whether the quoted product and required delivery, installation, software, support, warranty, and training meet the Specifications. The Government will determine whether each offeror is responsible and whether the total price for CLIN 0001 is fair and reasonable. Award will be made to the responsible offeror with the lowest total evaluated price among quotations that meet the Specifications. No tradeoff will be made.

AWARD INFORMATION

A single award is anticipated. Written notice of award or acceptance of a quotation furnished to the successful offeror within the time for acceptance specified in the quotation shall result in a binding contract without further action by either party. The Government reserves the right to award without exchanges, to communicate with offerors if needed, to reject any or all quotations, and to waive informalities and minor irregularities when in the Government interest.

End of Combined Synopsis-Solicitation.