M3 Datacenter Relocation and Decommission

DESCRIPTION:

The National Institute of Allergy and Infectious Diseases (NIAID) is seeking Capability Statements from Business organizations under the North American Industry Classification System (NAICS) code 541513, that can provide professional services to relocate information technology infrastructure from the Alternate Processing Facility (APF) in Ashburn, Virginia, to NIH Building 33 in Bethesda, Maryland, and to complete physical decommissioning of the APF.

This is a Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified business sources; and (2) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The established NAICS code is 541513, Computer Facilities Management Services. The U.S. Small Business Administration establishes a size standard for 541513 as $37,000,000 in revenue or less.

BACKGROUND INFORMATION AND OBJECTIVE:

The National Institute of Allergy and Infectious Diseases (NIAID) requires professional services to relocate information technology infrastructure from the Alternate Processing Facility (APF) in Ashburn, Virginia, to NIH Building 33 in Bethesda, Maryland, and to complete physical decommissioning of the APF. The requirement supports transition of Disaster Recovery capabilities while maintaining continuity of operations.

The Contractor shall furnish all labor, supervision, transportation, equipment, materials, tools, and project management necessary to relocate designated IT infrastructure and complete decommissioning activities in accordance with this Statement of Work.

PROJECT REQUIREMENTS:

The Contractor shall:
• Provide project management, scheduling, and a single point of contact.
• Coordinate all relocation activities with the Government.
• Relocate approximately four equipment racks, storage arrays containing approximately 135 TB of data, and ESXi hardware identified by the Government.
• Pack, transport, unpack, install rack slides, and re-rack equipment at NIH Building 33. Cabling is not included unless separately authorized.
• Maintain chain of custody and asset tracking for Government equipment during transport.
• Disconnect and remove designated electrical distribution equipment, racks, fiber tray, ladder rack, containment, and miscellaneous tenant-owned infrastructure identified by the Government.
• Replace approximately 60 damaged raised floor tiles where required.
• Clean above and below the raised floor using HEPA vacuum equipment and static-safe cleaning methods.
• Patch and paint affected wall surfaces.
• Remove and properly dispose of or recycle decommissioned materials in accordance with applicable regulations.

INSTRUCTIONS:

Capability statement /information sought.

Companies that believe they possess the capabilities to provide the required service should submit documentation of their ability to meet each of the project requirements to the Contracting Officer. The capability statement must specifically address each of the project requirements separately.  Additionally, the capability statement should include 1) the total number of employees, 2) the professional qualifications of personnel as it relates to the requirements outlined, 3) any contractor GSA Schedule contracts and/or other government-wide acquisition contracts (GWACs) by which all of the requirements may be met, if applicable, and 4) any other information considered relevant to this program. Capability statements must also include the Company Name, Unique Entity ID from SAM.gov, Physical Address, and Point of Contact Information. The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses.

Interested companies are required to identify their type of business, applicable North American Industry Classification System (NAICS) Code, and size standards in accordance with the Small Business Administration. The government requests that no proprietary or confidential business data be submitted in a response to this notice. However, responses that indicate the information therein is proprietary will be properly safeguarded for Government use only. Capability statements must include the name and telephone number of a point of contact having authority and knowledge to discuss responses with Government representatives. Capability statements in response to this market survey that do not provide sufficient information for evaluation will be considered non-responsive. When submitting this information, please reference the solicitation notice number.

The established NAICS code is 541513. Respondents must provide clear and convincing documentation of their capability of providing the products and support services specified in this notice. Also, information must be provided in sufficient details of the respondents’ (a) staff expertise, including their availability, experience, formal and other training; (b) capability to perform the work; (c) prior completed projects of similar nature; (d) compliance with requirements: Vendors must identify and demonstrate specifically how they will meet the requirements listed above.

Any other specific and relevant information about this particular area of procurement that would improve our consideration and evaluation of the information presented is desirable. Documentation may include, but not be limited to, contracts both Government and commercial the organization performed, references, i.e., names, titles, telephone numbers and any other information serving to document the organizations capability, e.g., awards, commendations, etc.

The information submitted must be in an outline format that addresses each of the elements of the project requirement and in the capability statement paragraphs stated herein.  A cover page and an executive summary may be included but is not required.

Any business concerns that believe they possess the capability necessary to successfully undertake the work described above must SUBMIT CAPABILITY STATEMENTS ELECTRONICALLY to the Contracting Officer, Rob Bailey at Rob.Bailey@nih.gov, NO LATER THAN 4:00 p.m. EST on August 19, 2026. The Subject line for the submission should include this Sources Sought Number and organization name. NIH will not accept paper or faxed capability statements.

THIS NOTICE IS NOT A REQUEST FOR PROPOSALS.  This notice is for information and planning purposes only and does not commit the Government to any contractual agreement. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

CONFIDENTIALITY. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

POINTS OF CONTACT:

Primary Point of Contact:

Rob Bailey

Contracting Officer

Rob.Bailey@nih.gov

Phone: 301-451-7586