Page 2 of 2 Combined Synopsis Solicitation West Haven VAMC Steam Station Replacement (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24127Q0058 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-05. (iv) This requirement is being issued as a SDVOSB set-aside. The associated NAICS 238220 and small business size standard is $16.5 million. (v) The Government intends to award a firm-fixed price award for Steam Station Replacement at West Haven VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. (vi) The Contractor shall provide all resources necessary to provide Steam Station Replacement IAW the attached (PerformancevWork Statement). Please see the attached PWS for full requirement details. (vii) The Place of Performance is West Haven VAMC as described per the (Performance Work Statement). (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016); 52.217-5 Evaluation of Options (JUL 1990); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Site Visit: 950 Campbell Ave, West Haven CT 06516 Bidders shall perform a pre-bid walkthrough at 8:30 a.m. on November 14, 2026 and plan to meet in the Building 16 Boiler Plant at the VA Medical Center West Haven and report for a safety briefing. Bidders shall be responsible to comply with the VA Connecticut Healthcare System Medical Center Policy 138-075 for Lock-Out-Tag-Out and VA Connecticut Healthcare System Confined Space Entry Program SOP SO-010.   Please post and include MCP 138-075 Lock-Out-Tag-Out Policy and Confined Space Entry Program. Bidders are required to comply with this policy and SOP. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to tnauri.woodbridge@va.gov. (3) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price (Follow these instructions): Offeror shall complete Attachment 1 - Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Past Performance: Offeror shall utilize Attachment 2 Past Performance Worksheet to provide at least one (1) but no more than (3) references of work, similar in scope and size with the requirement detailed in the (Performance Work Statement). References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the (Performance Work Statement) in a timely efficient manner. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the (Performance Work Statement). Contractor shall demonstrate that their technicians meet the qualification standards stated in the (Performance Work Statement). If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. SAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer. VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can request a Form 10091 at any time. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda s to the clause: 52.204-16 Commercial and Government Entity Code Maintenance (JUL 2016); 52.219-6 Notice of Total Small Business Set-Aside; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); 852.203-70 Commercial Advertising (MAY 2008); 852.232-72 Electronic Submission of Payment Requests (NOV 2018) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due December 3, 2026 by 10:00 AM EST. RFQ responses must be submitted via email to: tnauri.woodbridge@va.gov. Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Tnauri.Woodbridge@va.gov) ATTACHMENT 1 PRICE SCHEDULE ITEM NUMBER DESCRIPTION OF SERVICES QUANTITY UNIT UNIT PRICE AMOUNT Base REPLACE BUILDING 2 STEAM STATION 1.00 JB __________________ __________________ GRAND TOTAL __________________ ATTACHMENT 2 PAST PERFORMANCE WORKSHEET 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors: ATTACHMENT 3 STATEMENT OF WORK STATEMENT OF WORK REPLACE BUILDING 2 STEAM STATION VA CONNECTICUT HEALTHCARE SYSTEM (VACHS) VA MEDICAL CENTER WEST HAVEN 950 CAMPBELL AVENUE WEST HAVEN, CT 06516 BACKGROUND VA Connecticut Healthcare System has identified existing steam pressure reducing stations that are currently non-functional and require complete replacement (like in kind) located in Building 2, Confined Space 15 within Mechanical Room G-139. JUSTIFICATION Steam station failure has been identified to be impacting inpatient and critical care areas during winter months. Heating restoration to critical patient care areas is essential to compliance with health and safety standards, patient care, and prevention of domestic and fire suppression piping failures. PLACE OF PERFORMANCE The place of performance for this contract is VA Connecticut Healthcare System, West Haven VA Medical Center located at 950 Campbell Avenue; West Haven, CT 06516. PERIOD OF PERFORMANCE The Contract Time Period of Performance will be 180 days upon contract award and Notice to Proceed (NTP). QUALIFICATIONS To be considered eligible for consideration, potential bidders shall have a field service representative located within 100 miles of the West Haven Campus of the VA Connecticut Healthcare System. Bidders shall provide upon request, documentation of certification/training on the specific equipment under the terms of this contract. Bidders shall be qualified to perform work on steam distribution systems to include industrial boiler plant equipment and have completed prior steam distribution work and/or inspection projects for VA Connecticut Healthcare System. Service Provider shall have a minimum of three (3) years of related scope and work experience with commercial and industrial steam boiler and steam boiler component installation and repairs as well as all aspects of inspections, cleaning, calibration, and testing in compliance with and clear understanding of relevant codes and regulations. Service Provider and/or assigned project staff members shall have industry standard certifications and qualifications to include but not limited to current OSHA 30 and OSHA 10 certification and equivalent qualifications associated with requirements herein. Service Provider shall submit documentation of technical training and certifications for personnel performing all work under the terms of this contract for review and acceptance prior to the start of work on site. Bidders shall be evaluated on past performance, technical capability, and financial capability to perform the requirements of this work. A full boiler plant steam outage will be conducted prior to the start of this work. Work is expected to be completed over the duration of two consecutive back to back boiler plant steam outages occurring Saturday 7:00 a.m. through Sunday 4:00 p.m. and will be coordinated between March 01, 2027 and May 31, 2027 and with a 30 day notice. Mandatory Pre Bid: Bidders shall perform a pre-bid walkthrough at 8:30 a.m. on November 14, 2026 and plan to meet in the Building 16 Boiler Plant at the VA Medical Center West Haven and report for a safety briefing. Bidders shall be responsible to comply with the VA Connecticut Healthcare System Medical Center Policy 138-075 for Lock-Out-Tag-Out and VA Connecticut Healthcare System Confined Space Entry Program SOP SO-010. During the pre-bid site visit, each bidder shall thoroughly inspect the work area and familiarize themselves with all existing conditions affecting the work. At minimum, bidders shall verify: Existing steam pipe sizes. Existing 1/3 and 2/3 station pipe sizes. Existing regulator sizes. Existing valve sizes. Existing flange sizes, types, ratings, and configurations. Existing strainer sizes and configurations. Existing safety relief valve sizes and configurations. Existing pressure gauge arrangements. Existing condensate and drip piping. Existing support arrangements. Existing piping elevations. Available straight-pipe distances upstream and downstream of regulators. Existing cross tee configuration. Available physical space for the new steam station arrangement. Access into and out of the pit/crawl space. Confined-space access conditions. Rigging requirements. Material handling requirements. Removal path for demolished materials. Installation path for new materials and equipment. Working clearances. Existing interference with piping, structure, ductwork, electrical, equipment, or other utilities. Equipment access requirements. Existing insulation. Existing asbestos-containing or suspect materials. Flanges containing square-head bolts. Existing pipe supports and structural attachment points. Required temporary supports. Required permanent supports. Required access for future service and adjustment. Pressure gauge visibility from outside the pit/crawl space. Conditions affecting off-hours work. Conditions affecting the scheduled steam shutdown. All pipe sizing, valve sizing, equipment sizing, dimensions, elevations, quantities, access requirements, and existing conditions shall be field verified by the bidder prior to submitting their proposal. Dimensions, sizes, and quantities contained within this Scope of Work are intended to describe the general work and shall not relieve the bidder from field verification. The bidder s submission of a proposal shall constitute acknowledgement that the bidder has inspected the existing conditions, understands the location and complexity of the work, and has included the work reasonably apparent or discoverable during the site visit within their bid price. All Confined Space Entries shall be in compliance with the VA Connecticut Healthcare System Standard Operating Procedure Confined Space SOP-SO-010. Work shall be conducted during WHEN hours. A dedicated steam outage will be scheduled to perform this work to be included. SCOPE OF WORK The Service Provider shall furnish all labor, materials, equipment, tools, supervision, and incidentals to complete work for the services described in this document. The intent of this Scope of Work is to provide a complete turnkey installation. The Service Provider shall furnish all labor, supervision, engineering/coordination, materials, equipment, tools, rigging, temporary protection, safety equipment, permits, testing, startup, commissioning, disposal, and incidental work required to compete the installation whether or not every individual fitting, component, support, connection, or accessory is specifically identified within this Scope of Work. The Service Provider shall submit a project schedule, work procedures, inspection procedures, testing procedures, all safety documentation, weld procedures, welder s certifications, etc. for review and approval by VA Contracting Officer Representative and Safety Office before work commences on site. Description of Services: Service Provider shall schedule and coordinate all work with VA COR, Utilities Supervisor, and Boiler Plant Supervisor. All LOTO request and procedures shall be in compliance with the VA Connecticut Healthcare System Medical Center Policy 138-075. Coordinate Hot Work permit requests with VA Connecticut Healthcare System Safety Service. Coordinate all placement and removal of Lock Out Tag Out devices for any energy sources with the VA COR/Maintenance & Operations. All Confined Space Entries shall be in compliance with the VA Connecticut Healthcare System Standard Operating Procedure Confined Space SOP-SO-010. Coordinate Hot Work Permit with VA Connecticut Healthcare System Occupational Health/Safety Service. Complete Infection Control Risk Assessment (ICRA) and coordinate with COR and Medical Center Infection Prevention for approval. Furnish and install required barrier(s) as required per the Infection Control Risk Assessment (ICRA). Protect all equipment in place during replacement activities. In accordance with VHA Operational Alert and Guidance, NO cast iron fittings and pipe components (valves, steam traps, etc.) shall be used. Reference VHA Directive 1810(1) as amended on September 11, 2018: 5.a(1) and 5.b(1). ASTM A193 bolts shall be utilized and replace any ASTM A307 Bolts at locations of steam piping, flanges, gaskets, and other hardware where piping replacements are included within this scope of work. Reference Veterans Health Administration (VHA) Master Specifications for Hydronic Piping (Specification 23 22 13) and Steam and Condensate Heating Piping (Specification 23 22 13) where applicable. Repair of existing cast iron fittings or pipe components is permissible in specific instances but must be reported and coordinated with the CO and COR for approval before starting the work through submittal process with justification as necessary. All new steam and condensate line shall be Schedule 80. All new steam and condensate lines that utilize valves to isolate or divert a medium shall be installed new as a double in series valve system. Where the option exists to utilize welded vs threaded. Tag all existing and new valves and label new piping and components replaced as part of this scope of work. Service provider shall perform all acceptance testing. Facilities Management Service shall designate a staff member to witness acceptance testing of all components and completed work. Service provider shall clean up work area and all debris. Service provider shall provide a complete, fully operational, code-compliant replacement of the existing 1/3 and 2/3 steam pressure reducing stations located within the existing crawl space in Building 2 at the West Haven VA Medical Center. Existing Conditions: The existing steam pressure reducing stations are currently non-functional and require complete replacement. Known existing conditions include: Existing 2-inch steam pressure reducing station is non-functional. Existing 2-1/2-inch steam pressure reducing station is non-functional. Both existing steam regulators are to be replaced. Existing steam stations are not presently installed in accordance with the required regulator manufacturer's piping arrangement. Existing cross tee is leaking and shall be removed and replaced. Existing pressure gauge arrangement does not allow convenient observation from outside the pit/crawl space. Existing downstream safety relief valves shall be replaced. Existing flanged connections utilizing square-head bolts have been identified as containing or potentially containing asbestos-containing material. Work is located within a restricted-access pit/crawl-space environment. These descriptions are not intended to represent every existing field condition. The bidder is responsible for identifying additional conditions that are visible, reasonably apparent, or reasonably discoverable during the mandatory pre-bid walk. Steam Pressure Reducing Station Replacement: Service provider shall remove existing 1/3 and 2/3 steam pressure reducing stations as required to accommodate the new installation. Service provider shall furnish and install new pressure reducing stations serving the exiting steam system. Remove existing steam regulators. Remove associating piping necessary to properly rebuild the stations. Remove the leaking cross tee. Remove existing components that prevent compliance with manufacturer required piping arrangements. Furnish and install new steam regulators. Furnish and install new upstream and downstream piping. Furnish and install new fittings and tees. Furnish and install new flanges, gaskets, and flange bolting. Furnish and install unions or breakable connections where appropriate. Furnish and install strainers where required. Furnish and install isolation valves where required by the station configuration. Furnish and install condensate/drip provisions where required. Furnish and install required pipe supports. Modify or replace of existing pipe supports as required. Furnish and install temporary support of existing piping during demolition and installation. Reconnect all existing steam piping. Furnish and install all miscellaneous piping modifications necessary for the completed installation. Steam stations shall be installed in accordance with the selected steam regulator manufacturer s current installation requirements. The contractor shall verify and provide the manufacturer s required: Upstream straight-pipe distance. Downstream straight-pipe distance. Valve arrangement. Strainer arrangement. Pressure sensing arrangement. Drip-leg arrangement. Condensate removal provisions. Gauge locations. Bypass configuration, if required. Regulator orientation. Service clearances. Maintenance clearances. Safety relief requirements. Existing conditions shall not be used as justification for installing the new regulators contrary to manufacturer requirements. Where existing piping must be reconfigured to meet manufacturer requirements, the required reconfiguration shall be included in the base bid. Equipment and Pipe Sizing: All equipment and piping sizes shall be verified prior to bidding and again prior to procurement. The contractor shall verify: Existing pipe sizes. Required regulator inlet size. Required regulator outlet size. Required regulator capacity. Required steam pressure. Required downstream pressure. Required steam flow. Safety valve capacity. Safety valve set pressure. Strainer sizing. Valve sizing. Flange pressure class. Pipe schedule. Applicable steam pressure and temperature ratings. The contractor shall provide steam regulators properly sized for the actual system operating conditions. The contractor shall not assume that the existing regulator size is automatically the correct replacement size. Where required, the successful bidder shall coordinate with the regulator manufacturer or authorized representative to confirm the proper regulator selection. Manufacturer Requirements Prior to installation, the contractor shall provide manufacturer documentation demonstrating that the proposed steam regulators are suitable for the application. The completed station shall comply with all manufacturer requirements. Pressure Gauges Provide new pressure gauge arrangements servicing the steam pressure reducing stations. Pressure gauges shall be located and piped so that normal operating pressures can be clearly viewed from outside confined space number 15 without requiring personnel to enter the confined space for routine pressure observation. Steam-rated gauge. Gauge siphon. Isolation valve. Piping and fittings. Supports. Identification. Appropriate protection from damage. Gauge piping shall be securely supported and arranged so that it does not create an obstruction or interfere with access. Gauge locations shall be coordinated and approved prior to final installation. Safety Relief Valves Remove and replace the existing downstream steam safety relief valves associated with the pressure reducing stations. Provide new safety relief valves properly selected and sized for the actual system conditions. The contractor shall verify: Required relieving capacity. Inlet pressure. Downstream operating pressure. Safety valve set pressure. Valve inlet size. Valve outlet size. Discharge pipe size. Required discharge arrangement. Safety valves and discharge piping shall comply with applicable codes, VA requirements, and manufacturer requirements. Modify, replace, extend, support, or reconnect the existing safety valve discharge piping as necessary for a complete installation. The contractor shall include all piping modifications required between the new safety valves and the existing approved discharge termination. Cross Tee Replacement Remove the existing leaking cross tee. Provide new steam-rated piping and fittings necessary to eliminate the existing leaking tee and provide a permanent repair. The bidder shall verify the existing tee size, orientation, connections, and piping arrangement during the mandatory pre-bid walkthrough. All associated piping modifications required to complete this work shall be included. Pipe Supports Provide all new or modified supports required for the new piping arrangement. Supports shall be suitable for steam service and shall account for: Pipe weight Valve weight Regulator weight Strainer weight Safety valve weight Thermal expansion Operating loads Maintenance loads Existing equipment shall not be improperly used as a pipe support. Any temporary supports necessary during demolition and installation shall be included. Insulation Remove existing insulation as necessary to perform the work. Provide new insulation at all disturbed or newly installed piping after successful testing and startup. New insulation shall match the applicable VA specification requirements for steam service. All damaged insulation associated with the contractor s work shall be repaired or replaced. Asbestos Abatement Existing flanged connections utilizing square-head bolts have been identified as Potential Asbestos Containing Material (PACM). Bidders shall make proper required abatement notification(s), obtain required permit(s) and licensed asbestos abatement professional and VPIH services for air quality monitoring to perform removal of flanges with PACM. Wrap existing flanges for removal and wet cut existing piping on each side of flange to dismantle in-tact flange. Dispose of flanges as ACM. Abatement work shall meet State of Connecticut and local jurisdiction requirements for Asbestos Abatement. Rigging and Material Handling: The contractor shall include all rigging and material handling required to remove existing equipment and install new equipment. The bidder shall determine the appropriate means and methods during the pre-bid inspection. Restrictions associated with equipment access or material movement that are visible or reasonably discoverable during the pre-bid walk through shall be included in the bid. Testing: Following installation, test all newly installed or modified piping and equipment in accordance with applicable codes, VA specifications, and manufacturer requirements. Testing shall include as applicable: Pressure testing Leak testing Flange inspection Valve inspection Regulator inspection Gauge verification Safety valve verification Repair any leaks or deficiencies associated with the new work at no additional cost to the government. Startup and Commissioning: Following completion of the installation: Start the steam system in coordination with the VA Maintenance & Operations Supervisor and Boiler Plant Supervisor. Verify proper regulator operation. Adjust regulators to the required operating pressures. Set the 1/3 station. Set the 2/3 station. Verify proper transition and operation between the two regulators where applicable. Verify downstream pressures. Verify gauge readings. Verify valve operation. Verify safety valve installation. Verify proper condensate drainage. Inspect all new piping and connections for leakage. Make final adjustments required for proper system operation. The steam station shall not be considered complete until both stations are demonstrated to be operational and accepted by the VA COR and Contracting Officer. VA Specifications and Code Compliance: All materials and workmanship shall comply with the applicable VA project specifications, including applicable VA Division 23 requirements, as identified by the project scope. Materials: All materials shall be new unless specifically approved otherwise. Materials shall be properly rated for steam service, system pressure, system temperature and applicable pressure class. Substitutions shall not be made without approval. Demolition and Disposal Remove all demolished and discarded materials associated with this work from the project site. Dispose of materials legally at an approved facility and furnish a waste manifest as required by Local, Federal, and VA requirements and regulations. The work area shall be broom-clean and free of construction debris following completion. Protection of Existing Conditions: The contractor shall protect all existing facilities, equipment, piping, structure, and finishes adjacent to the work. Any damage caused by the contractor shall be repaired at the contractor s expense. The bidder shall include reasonable temporary protection required to perform the work. Bidder Responsibility for Complete Scope: The bidder is responsible for providing a complete turnkey price based on: This Scope of Work Mandatory Site Inspection Existing Field Conditions Applicable VA Requirements Applicable Codes Manufacturer installation requirements Proper methods of constructing assemblies associated with the Scope of Work. The bidder shall include all miscellaneous and incidental work reasonably required to provide a complete and operational installation. The absence of an individual fitting, spool piece, support, gasket, bolt, valve, connection, accessory, rigging item, or similar incidental component from the written Scope of Work shall not constitute grounds for additional compensation when that item is reasonably necessary to complete the described work. Bid Clarifications and Exceptions: Any ambiguity, discrepancy, conflict, unusual condition, or concern identified by a bidder shall be submitted in writing prior to bid submission to the VA Contracting Officer. Any requested exclusions or exceptions shall be clearly identified in the bid. Failure to identify an exception shall indicate that the bidder has included the requirement within their base price. The successful bidder shall not rely upon assumptions that contradict conditions observable during the mandatory site walk or the requirements contained in this Scope of Work. SUBMITTALS/DELIVERABLES Service provider shall furnish all submittal item documentation with final dispositions and final documentation report with all tests, photos, and work completed within 10 business days following completion of work. Service provider shall furnish all material certifications for any replacement parts used. Service provider shall furnish a waste manifest as required. SPECIAL INSTRUCTIONS All service provider personnel, sub-service providers and representatives visiting VA sites will be required to sign in upon arrival at Building 15 and/or retain a temporary VA badge. Each visiting individual be required to enter their name, their company s name, VA project title, reason for visit, and the times of arrival and departure. Arrangements for after normal hour working site visits must be made in advance and during normal working hours. General: The Contracting Officer reserves the right to terminate any services, without payment for services completed, if such services are not needed or are not being adequately completed. Approved Plans and Permits: Prior to the start of work, submit to VA copies of all required permits. Site Visits: Day to day project administration will be performed by the COR. Periodic reviews, tests, and other field observation by the Government are not to be interpreted as superintendence nor as resulting in any approval of the service provider s apparent progress toward meeting the Government s objectives; but are intended to discover any information that the Contracting Officer may be able to call to the service provider s attention to prevent costly misdirection of effort. The service provider shall remain responsible for constructing, operating, and maintaining the site in full accordance if the requirements of this solicitation. The service provider shall provide VA with a copy of all inspection reports for inspections conducted by local, regional, and state code authorities from the start of work through issuance of the certificate of completion. The service provider shall develop and provide to the VA the following: Safety Plan: The service provider shall produce work in accordance with the latest editions of all applicable DVA guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria to meet Hospital Joint Commission (JCAHO) requirements), NFPA, Federal and State codes pertinent to the project scope. All applicable personnel on site are required to obtain an Occupational Safety and Health Administration (OSHA) 10 hour construction certification, and the site competent person for the service provider must obtain an OSHA 30 hour construction certification. Per VA Directive 1805, smoking vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees. No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. Parking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with COR. The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others. Billing: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report. Safety Codes / Certification / Licensing: Environmental abatement work, if necessary, is to be performed by Service provider under supervision and monitoring for the VA by a Certified Industrial Hygienist. The Service provider shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NFPA fire code, OSHA, VA Design Guides, ASME, Manufacturer Requirements, etc. Labs used by the service provider shall be licensed as required by any applicable governing agencies, and their certifications and licenses shall be included in the reports. The C&A requirements do not apply and a Security Accreditation Package is not required. NARA Records Management Requirements The following standard items relate to records generated in executing this contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
