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Records_01
Response Deadline
May 27, 2026, 8:00 PM(PDT)14 days
Eligibility
Contract Type
Presolicitation
General Information
Notice Type: Presolicitation / Sources Sought
Project Title: Records Management
Proposed Solicitation Number: TBD
Agency / Office: Department of War / US Air Force / 30 CONS/ PKB
Location: Lompoc, CA 93437
NAICS Code: 561410 (Document Preparation Services)
Product Service Code (PSC): R603 (Support—Administrative: Transcription)
Posting Date 5/12/2026
Anticipated Solicitation Date: 5/27/2026
Description of Requirement
In order to modernize records management and ensure the secure, efficient archival of sensitive documents, 30 FSS must digitize its physical legal and personnel action records. Physical records consume valuable space, are susceptible to degradation, and are inefficient to access. Digitizing these records will improve data security, streamline access for authorized personnel, and align with government-wide paperless initiatives.
2.0 MINIMUM SPECIFICATIONS
The primary objective is to scan, digitize, and securely store approximately 800 legal and personnel action files on the Vandenberg SFB SharePoint site.
3.0 DESCRIPTION OF WORK
Upon written confirmation from the Government representative that all files have been successfully digitized and stored, the contractor shall destroy the physical paper records in accordance with non-record material disposal guidelines in General Records Schedule 2.3: Employee Relations Records.
4.0 COMPLIANCE
The Vendor shall comply with all applicable federal, state, local, and county laws, as well as Air Force regulations governing the execution of these services.
5.0 PERIOD OF PERFORMANCE
The project shall be completed between 1 July 2026 and 31 December 2026. The complete digitization and upload of all records should take no longer than 30 calendar days from the project start date.
6.0 GOVERNMENT FURNISHED PROPERTY/INFORMATION
6.1 Government Furnished Items
6.2 Government Furnished Equipment
6.3 Government Furnished Services
Regulatory Authority and Acquisition Strategy
This notice is published in accordance with the Revolutionary FAR Overhaul (RFO) 5.101 and 12.201-1 for acquisitions at or below the Simplified Acquisition Threshold (SAT), as supplemented by Department of War (DoW) guidance, including DFARS Deviation 2026-O0003 and 2026-O0028. Please note the following:
Instructions for Interested Parties
Although the Government intends to directly solicit quotes from selected vendors after this notice expires, all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency in determining the final list of vendors to solicit.
Interested parties wishing to demonstrate their capability to fulfill this requirement must submit the following information via email no later than 1:00 PM Pacific Daylight Time (PDT) on 27 May 2026:
**Primary Point of Contact: **
SSgt John Boutros, Contract Specialist,
john.boutros@spaceforce.mil
john Boutros
DEPT OF DEFENSE
DEPT OF THE AIR FORCE
SPACE SYSTEMS COMMAND
FA4610 30 CONS PK
FA4610 30 CONS PK
BLDG B8500 CP 6061733
1515 ICELAND AVE
VANDENBERG SFB, CA, 93437-5212
NAICS
Document Preparation Services
PSC
SUPPORT- ADMINISTRATIVE: TRANSCRIPTION