Cleaning and Impregnation of CLET Heat Exchangers

                                                  Combined Synopsis/Solicitation W911N226QA066

General Information

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO FAR Part 12. This announcement constitutes the only solicitation

Offers are being requested and a separate written solicitation will not be issued.

Solicitation number W911N226QA066 is issued as a Request for Quotation (RFQ) for the cleaning, impregnation and testing of manifolds required for CLET (Cooler, Liquid, Electron Tube) heat exchangers.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Product Service Code (PSC) assigned to this acquisition is J010 – Maint/Repair/Rebuild of Equipment - Weapons. The North American Industry Classification System (NAICS) code for this acquisition is 332813 – Electroplating, Plating, Polishing, Anodizing, and Coloring.

This procurement will utilize the solicitation procedures at RFO FAR 12.201-1(c)(1). This announcement combines the presolicitation notice and the RFQ according to 12.202(b). The anticipated award date of this requirement is 27 October 2026.

CLIN   Description  QTY Unit Price Total Price

0001 First Article Sample Hydraulic Manifold (PN: 11449142)

Firm Fixed Price (FFP)

The Contractor shall produce a first article of each item listed in Paragraph 3.1 for first article testing/acceptance by the Government in accordance with Performance Work Statement (PWS) paragraph 5.6.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT, QTY 1 LOT

0002 First Article Sample Hydraulic System Accessories Manifold (PN: 11449200)

Firm Fixed Price (FFP)

The Contractor shall produce a first article of each item listed in Paragraph 3.1 for first article testing/acceptance by the Government in accordance with Performance Work Statement (PWS) paragraph 5.6.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT,  QTY 1 LOT

0003 First Article Sample Hydraulic Manifold (PN: 11465687)

Firm Fixed Price (FFP)

The Contractor shall produce a first article of each item listed in Paragraph 3.1 for first article testing/acceptance by the Government in accordance with Performance Work Statement (PWS) paragraph 5.6.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT, QTY 1 LOT

0004 First Article Sample Manifold Assembly (P/N: 11463809)

Firm Fixed Price (FFP)

The Contractor shall produce a first article of each item listed in Paragraph 3.1 for first article testing/acceptance by the Government in accordance with Performance Work Statement (PWS) paragraph 5.6.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT, QTY 1 LOT

0005

First Article Sample Hydraulic System Accessories Manifold (PN: 11463577)

Firm Fixed Price (FFP)

The Contractor shall produce a first article of each item listed in Paragraph 3.1 for first article testing/acceptance by the Government in accordance with Performance Work Statement (PWS) paragraph 5.6.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT, QTY 1 LOT

0006 First Article Sample Heater Tube Manifold (PN: M7499)

Firm Fixed Price (FFP)

The Contractor shall produce a first article of each item listed in Paragraph 3.1 for first article testing/acceptance by the Government in accordance with Performance Work Statement (PWS) paragraph 5.6.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT, QTY 1 LOT

0007 First Article Sample Heater Tube Manifold (PN: M7498)

Firm Fixed Price (FFP)

The Contractor shall produce a first article of each item listed in Paragraph 3.1 for first article testing/acceptance by the Government in accordance with Performance Work Statement (PWS) paragraph 5.6.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT, QTY 1 LOT

0008 Cleaning and Impregnation of Hydraulic Manifold (PN: 11449142)

Firm Fixed Price (FFP)

The Contractor shall perform the cleaning, impregnation of cast parts and provide a proof pressure test in accordance with PWS paragraphs 5.1, 5.2 and 5.3.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT

*Note: The estimated requirement is 5 sets per month and 60 sets per year.

QTY 300 LOTS

0009 Cleaning and Impregnation of Hydraulic System Accessories Manifold (PN: 11449200)

Firm Fixed Price (FFP)

The Contractor shall perform the cleaning, impregnation of cast parts and provide a proof pressure test in accordance with PWS paragraphs 5.1, 5.2 and 5.3.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT

*Note: The estimated requirement is 5 sets per month and 60 sets per year.

QTY 300 LOTS

0010 Cleaning and Impregnation of Hydraulic Manifold (PN: 11465687)

Firm Fixed Price (FFP)

The Contractor shall perform the cleaning, impregnation of cast parts and provide a proof pressure test in accordance with PWS paragraphs 5.1, 5.2 and 5.3.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT

*Note: The estimated requirement is 5 sets per month and 60 sets per year.

QTY 300 LOTS

0011 Cleaning and Impregnation of Manifold Assembly (P/N: 11463809)

Firm Fixed Price (FFP)

The Contractor shall perform the cleaning, impregnation of cast parts and provide a proof pressure test in accordance with PWS paragraphs 5.1, 5.2 and 5.3.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT

*Note: The estimated requirement is 5 sets per month and 60 sets per year.

QTY 300 LOTS

0012 Cleaning and Impregnation of Hydraulic System Accessories Manifold (PN: 11463577)

Firm Fixed Price (FFP)

The Contractor shall perform the cleaning, impregnation of cast parts and provide a proof pressure test in accordance with PWS paragraphs 5.1, 5.2 and 5.3.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT

*Note: The estimated requirement is 5 sets per month and 60 sets per year.

QTY 300 LOTS

0013 Cleaning and Impregnation of Heater Tube Manifold (PN: M7499)

Firm Fixed Price (FFP)

The Contractor shall perform the cleaning, impregnation of cast parts and provide a proof pressure test in accordance with PWS paragraphs 5.1, 5.2 and 5.3.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT

*Note: The estimated requirement is 5 sets per month and 60 sets per year.

QTY 300 LOTS

0014 Cleaning and Impregnation of Heater Tube Manifold (PN: M7498)

Firm Fixed Price (FFP)

The Contractor shall perform the cleaning, impregnation of cast parts and provide a proof pressure test in accordance with PWS paragraphs 5.1, 5.2 and 5.3.

Estimated PoP: 28 October 2026 to 27 October 2031

Unit of Measure: LOT

*Note: The estimated requirement is 5 sets per month and 60 sets per year.

QTY 300 LOTS

Total Contract Value $____________________

*See attached Performance Work Statement (PWS).

**See attached GFP Attachment.

***This requirement requires access to export-controlled drawings, some of which are Distribution Statement D. To receive these drawings, a vendor must be Active in SAM.gov, have an active certification in the Joint Certification Program (JCP) and must have an active National Institute of Standards and Technology (NIST) rating in the Supplier Performance Risk System (SPRS).  For access and instructions to obtain drawings, contact the Contract Specialist, Danielle Rhone, at danielle.r.rhone.civ@army.mil. If approved, drawings will be sent via DoDSAFE.

This requirement is for an Indefinite Delivery Indefinite Quantity (IDIQ) type contract with a minimum contract value of $7,000.00 and a maximum value of $2,000,000.

Delivery & Acceptance Location:

W0L6 USA DEP LETTERKENY

LETTERKENNY ARMY DEPOT, 1 OVERCASH AVENUE BLDG 9950

CHAMBERSBURG, PA 17201-4150

UNITED STATES

DoDAAC: W91FVA

Lead Time for FAT: The Contractor shall provide the first article test samples within 35 calendar days of the Period of Performance (PoP) start date after receipt of order, subject to the confirmation by the Technical Point of Contact (TPOC) for LEAD First Article Testing and evaluation.

Lead Time:      The Contractor shall perform the cleaning and impregnation within 14 calendar days of the Period of Performance (PoP) start date after receipt of order, subject to the confirmation by the Technical Point of Contact (TPOC). Test reports shall be submitted to the TPOC with each shipment. *Note: Impregnation must occur within 144 hours of cleaning.

F.O.B. Point:   Destination

Solicitation Provisions:

52.203-11        Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-18        Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

52.204-7           System for Award Management—Registration

52.209-11        Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.212-1           Instructions to Offerors—Commercial Products and Commercial Services

52.219-1           Small Business Program Representations

52.229-11        Tax on Certain Foreign Procurements-Notice and Representation

52.240-90        Security Prohibitions and Exclusions Representations and Certifications

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

252.204-7024 Notice on the Use of the Supplier Performance Risk System

252.204-7998 Alt A Annual Representations and Certifications

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

252.225-7000 Buy American—Balance of Payments Program Certificate

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region— Representation

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Technical, Past Performance, and Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services

The Government will award a contract resulting from this solicitation to the responsible quoter, whose quote confirming the solicitation will be most advantageous to the Government, price and other factors considered. This evaluation will utilize comparative analysis to provide the best value to the Government. Award may be made to other than the lowest priced quote, if the Government determines that a price premium is warranted due to technical merit.

However, the closer the merits of the technical quote are to one another, the greater will be the importance of price in making the award determination. In the event that two or more technical quotes are determined technically equivalent, award may be made to the lower priced quote provided the price is reasonable.

In addition to the information submitted by offerors, the Contracting Officer may consider other information reasonably related to the evaluation factors, to include the personal knowledge of the competitor's commercial and Government customers and past performance databases. The Government may consider any other value-added benefit offered in its best value determination.

The Contracting Officer may communicate with an offeror at any time during the evaluation without regard to the FAR 15 rules concerning competitive range determinations and negotiations. The Contracting Officer may also identify the offeror most likely to provide best value and negotiate solely with that offeror to finalize the order and/or negotiate more favorable terms for the Government. Responses to this solicitation will be evaluated against the following factors:

Factor 1: Technical

Factor 2: Past Performance

Factor 3: Price

Factor 1: Technical

The Quoter shall provide the following technical information based off the requirements of the Performance Work Statement (PWS):

a.   Demonstrates a structured approach for performing impregnation of the cast parts. Quoters are to provide a detailed description on how they intend to meet the requirements of the PWS.

b.  Provide proposed equipment and resources necessary to meet the scope and scale of services set forth in PWS.

c.  Provide the experience and certifications sufficient to demonstrate a qualified pool of contractor employees.

Mere re-statements, of the requirements or statements from the quoter that the quoter is compliant that do not include proof that the quoter can demonstrate the aforementioned items, are unacceptable.

If the quote is determined unacceptable in any of the technical evaluation factors or subfactors, the quote may not be considered for award.

Factor 2: Past Performance               

1. The Government will evaluate the quoter’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.
2. .Quoters shall submit all relevant information on Government and/or commercial contracts for the prime offeror and each major subcontractor, those subcontractors expected to perform twenty (20) percent or more of the effort, in performance or awarded during the past three (3) years, from the issue date of this Request for Quote (RFQ), which are relevant to the efforts required by this RFQ. The Government may consider a wide array of information from a variety of sources but is not compelled to rely on all the information available.
3. Quoters shall include three (3) of the most recent and relevant efforts (with in the past three years) in their quote. Absent any recent and relevant past performance history or when the performance record is so spare that no meaningful confidence assessment rating can be reasonably assigned, the quoter will be assigned an “unknown confidence rating” and its quote will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the quoter in its quote and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for the same or similar services as compared to the North American Industry Classification System (NAICS) 332813. Data used in conducting performance risk assessments shall not extend past three (3) years prior to the issue date of the RFQ but may include performance data generated during the past three (3) years without regard to the contract award date.

Factor 3: Price

The quoter must propose on all items. The total evaluated price will be computed by adding the total estimated amount for each item.  The quoter shall complete the pricing schedule with pricing for each Contract Line Item (CLIN).

(End of Addendum)

Contract Clauses:

52.203-3           Gratuities

52.203-6           Restrictions on Subcontractor Sales to the Government

52.203-6 with Alt I       Restrictions on Subcontractor Sales to the Government

52.203-19        Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-13         System for Award Management—Maintenance

52.204-19        Incorporation by Reference of Representations and Certifications

52.209-4           First Article Approval-Government Testing

52.209-6           Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9           Updates of Publicly Available Information Regarding Responsibility Matters

52.209-10         Prohibition on Contracting with Inverted Domestic Corporations

52.212-4           Terms and Conditions—Commercial Products and Commercial Services

52.216-18         Ordering

52.216-19         Order Limitations

52.216-22         Indefinite Quantity

52.219-6           Notice of Total Small Business Set-Aside

52.219-8           Utilization of Small Business Concerns

52.219-14        Limitations on Subcontracting (DEVIATION 2021-O0008)

52.219-28        Post-Award Small Business Program Representation

52.219-33         Nonmanufacturer Rule

52.222-3           Convict Labor

52.222-35         Equal Opportunity for Veterans

52.222-36         Equal Opportunity for Workers with Disabilities

52.222-37         Employment Reports on Veterans

52.222-40        Notification of Employee Rights under the National Labor Relations Act

52.222-41         Service Contract Labor Standards

52.222-42         Statement of Equivalent Rates for Federal Hires

52.222-43        Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts)

52.222-50         Combating Trafficking in Persons

52.222-54         Employment Eligibility Verification

52.222-55        Minimum Wages for Contractor Workers Under Executive Order 14026

52.222-62         Paid Sick Leave Under Executive Order 13706

52.222-90        Addressing DEI Discrimination by Federal Contractors (APR 2026) (DEVIATION APR 2026)

52.223-11        Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

52.223-23         Sustainable Products and Services

52.226-8           Encouraging Contractor Policies to Ban Text Messaging While Driving

52.229-12         Tax on Certain Foreign Procurements

52.232-33         Payment by Electronic Funds Transfer—System for Award Management

52.232-40         Providing Accelerated Payments to Small Business Subcontractors

52.233-3           Protest After Award

52.233-4           Applicable Law for Breach of Contract Claim

52.240-91         Security Prohibitions and Exclusions

52.240-93        Basic Safeguarding of Covered Contractor Information Systems

52.244-6           Subcontracts for Commercial Products and Commercial Services

52.245-1           Government Property

52.245-9           Use and Charges

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.204-7003 Control of Government Personnel Work Product

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident  Reporting. (DEVIATION 2024-O0013 REVISION 1)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7022 Expediting Contract Closeout

252.205-7000 Provision of Information to Cooperative Agreement Holders

252.211-7003 Item Unique Identification and Valuation

252.211-7008 Use of Government-Assigned Serial Numbers

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7001 Buy American and Balance of Payments Program

252.225-7012 Preference for Certain Domestic Commodities

252.225-7021 Trade Agreements

252.225-7036 Buy American—Free Trade Agreements—Balance of Payments Program

252.225-7048 Export-Controlled Items

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

252.227-7990 Technical Data–Commercial Products and Commercial Services

252.227-7997 Validation of Restrictive Markings on Technical Data

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area WorkFlow Payment Instructions

252.232-7010 Levies on Contract Payments

252.240-7997 NIST SP 800-171 DoD Assessment Requirements

252.243-7002 Requests for Equitable Adjustment

252.244-7999 Subcontracts for Commercial Products and Commercial Services

252.245-7003 Contractor Property Management System Administration

252.245-7005 Management and Reporting of Government Property

252.247-7023 Transportation of Supplies by Sea

252.247-7028 Application for U.S. Government Shipping Documentation/Instructions

Receipt of quote shall be provided no later than 09 October 2026 at 4:00 P.M. Eastern Time via email to the Contract Specialist Danielle Rhone at danielle.r.rhone.civ@army.mil  and Contracting Officer Thomas Hall at thomas.c.hall111.civ@army.mil.  All responsible sources may submit a quotation which will be considered by the agency.