THIS REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION
1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Businesses, including Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses (SDVOSB/VOSB), who are interested in submitting proposals for this procurement and who are capable of performing the work required for this procurement.
2. The NAICS for this requirement is 339112 Surgical and Medical Instrument Manufacturing
3. The Contractor shall supply, install, configure, and validate a Transcranial Doppler product and provide on-going technical support and maintenance services for that installed product for the Los Angeles VA Medical Center located in Los Angeles, California. The required services (installation, configuration, validation, support, and maintenance for Transcranial Doppler) shall be provided by the contractor along with all resources necessary to accomplish the deliverables.
4. Interested and capable Contractors are encouraged to respond to this notice not later than Wednesday, July 29, 2026 at 03:00 PM PST, by providing the following information via email only to Hanan.Mccullick@va.gov.
(a) Company name
(b) Address
(c) Point of contact
(d) Phone, fax, and email of primary point of contact
(e) Contractor s Unique Entity ID (SAM) number
(f) Type of small business, if applicable, (e.g. Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), 8(a), HUB-Zone, Woman Owned Small Business, Small Disadvantaged Business, or Small Business).
(g) Statement indicating whether your company is considered small under the size standard for the NAICS code identified under this RFI.
(h) Statement indicating the product name of the Transcranial Doppler product referenced above that you intend to provide for this procurement.
(i) Statement indicating whether you are the manufacturer of the Transcranial Doppler product that you intend to provide for this procurement. If you intend to provide a Transcranial Doppler product manufactured by a company other than your own, state the name of the company whose Transcranial Doppler product you intend to provide, the country of origin for Transcranial Doppler product you intend to provide, and whether the company that manufactures that product is a small business under the size standard for the NAICS code identified under this RFI.
(j) Statement indicating if you have a current contract to provide Transcranial Doppler product that you intend to provide for this procurement, along with the installation, configuration, validation, support, and maintenance services required by this procurement, under either the General Services Administration s Federal Supply Schedule or with NAC, NASA SEWP, or any other federal contract. If yes, provide the contract type and contract number, as well as the identity of the federal agency with whom you hold that contract.
(k) Statement indicating how many calendar days you estimate it would take you to install, configure, and validate the Transcranial Doppler product that you intend to provide for this procurement in a medical center similar to the Los Angeles VA Medical Center.
(l) General pricing for your products/solutions for market research purposes.
(m) A capability statement that provides detailed information for one or more reference contracts that demonstrates your experience providing Transcranial Doppler that meets the requirements described in the attached DRAFT Statement of Work and demonstrates your experience providing the installation, configuration, validation, support, and maintenance services required by this procurement. GENERAL STATEMENTS OF CAPABILITY ARE NOT ACCEPTABLE. Respondents must provide the following information for each reference contract the respondent identifies as evidence of the respondent s capability to perform the work required by this procurement. Respondents must provide the following information for each reference contract:
(1) the legal name of entity with whom the respondent held the contract;
(2) the contract number;
(3) a description providing details of the specific tasks the respondent performed under that contract;
(4) the dates during which the respondent performed the contract;
(5) the name, phone number, and email address of a person at the entity with whom the respondent held the contract who can verify the information the respondent provides regarding this reference contract.
If a respondent offers to demonstrate experience through the proposed use of subcontractors, the respondent must identify the legal name of each subcontractor and provide all of the information required above for one or more reference contracts performed by each subcontractor the respondent intends to use.
NOTE: The information requested above is required for the Government to evaluate whether there are sufficient small business concerns of a particular type who are capable of performing the work required by this procurement to determine if this procurement should be set aside for a given type of small business concern. FAILURE TO SUBMIT ALL OF THE INFORMATION REQUESTED ABOVE MAY BE VIEWED BY THE GOVERNMENT AS EVIDENCE THAT THE RESPONDENT LACKS THE ABILITY TO PROVIDE THE TRANSCRANIAL DOPPLER AND SERVICES REQUIRED BY THIS PROCUREMENT. THIS, IN TURN, MAY AFFECT THE GOVERNMENT S DETERMINATION ABOUT WHETHER THE REQUIREMENTS FOR A SET-ASIDE PROCUREMENT HAVE BEEN MET.
5. All Offerors who provide goods or services to the United States Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications.
--End of Sources Sought Announcement--
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
SCHEDULE OF SUPPLIES:
SALIENT CHARACTERISTICS:
Transcranial Doppler Core System Requirements:
Digital system with M-Mode display.
At least 2 independent channels capable of operating between 1 16/20 MHz.
2 probes that can operate simultaneously.
Electronically switchable between pulsed-wave (PW) and continuous-wave (CW) modes for 4 MHz and 8MHz probes.
Spectra and audio recording capability.
Remote control of all vital functions.
User-configurable test protocols for different clinical scenarios.
Software Features:
2-channel micro-emboli detection program.
Color spectrum M-Mode display.
Online display of parameters (depth, mean velocity, SV, PI, RI, power, etc.).
Database with data sorting and ability to insert new patient data.
Report generation facility.
Bi-lateral monitoring software with lightweight headband probe fixation.
4/8-view spectra display during monitoring.
Probes and Accessories:
2 MHz TCD probes (2 units).
2 MHz hand-held diagnostic probe (1 unit).
Lightweight headband for two probes.
Stereo headphones (1 unit).
Conductive gel (24 tubes, 200 250 ml each).
Installation Considerations:
Computer and Connectivity
Medical-grade PC with:
Pentium IV or higher processor.
512 MB RAM or more.
80 GB or larger HDD.
17 or higher, high-resolution LCD TFT active matrix color display.
Windows XP or higher OS.
Network compatibility.
Network support: DICOM, DICOM Structured Reporting, HL7, GDT, SQL.
Unlimited review stations for interpretation and post editing.
Power and Portability:
Supply on a sturdy trolley.
Integrated color laser printer.
UPS (uninterruptible power supply).
Optional: built-in rechargeable battery for portability.
Environmental Operation:
Storable in ambient temperature 0-50 degrees Celsius and relative humidity 15-90%.
Operable in 20-30 degrees Celsius with humidity <70%
Meets IEC-60601-1-2:2001 (or equivalent) safety standards.
Summary:
A minimum TCD system should be a digital, multi-channel, multi-probe capable unit with robust software for emboli detection, spectral and audio recording, and network integration, supported by a compatible PC, essential probes, accessories, and environmental resilience. These specs ensure the system can be used effectively in neurology, ICU, and neurosurgery settings.
Contractor must comply with all VA mandated and local permitted/safety requirements.
Contractor will dispose of all boxes, trash and debris resulting from installation IAW hospital policy.
Remote Support - The contractor will ensure they understand and implement the IT security requirements for system interconnection documents required per the Memorandum of Understanding or Interconnection Agreement (MOU-ISA). The standard operating procedure (SOP) and a template for a MOU-ISA are located on the Information Protection Risk Management (IPRM) Portal and can be provided to the contractor. The facility will work with the contractor to establish a MOU-ISA for this requirement/equipment.
Delivery of equipment will be NLT 120 days ARO.
Installation of equipment and/or clinical training will be NLT five months after equipment delivery, if applicable.
Support Features:
Telephone Support: Must include 24x7x365 Unlimited Telephone Support, 24x7 Go-Live Clinical Support by Telephone per Department, 24x7 Ongoing Clinical Support by Telephone per Department for the life of the system. This support must be at no additional cost to the Government.
Facility will sponsor and submit necessary paperwork through appropriate channels in order for equipment contained in this contract to obtain TRM and/or RMF and/or any other necessary cybersecurity approvals.
Facility will sponsor and submit necessary paperwork through appropriate channels in order for equipment contained in this contract to obtain AVHE certification/approval.
Warranty:
Transcranial Doppler System - Two years on system. One year on remote, headset and other accessories. 90 days on probes. Supply items are warranted for 90 days from the date of shipment. The products are warranted to be free from material defects in workmanship or material under normal use and service for the warranty period. Third party items carry OEM warranty.
