Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC FY26.08A 05/29/2026, FAC 2026-01 03/13/2026.
This solicitation is set aside for SDVOSB businesses only.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 1000 employees.
The FSC/PSC is 6515.
The Department of Veterans Affairs Western New York Healthcare System located at 3495 Bailey Avenue, Buffalo, NY 14215 has a requirement to replace the sleep surfaces on the facility s CHG Spirit low beds have reached their end of life and require replacement. Hospital sleep surfaces are subjected to prolonged use, bodily fluids, punctures or tears from medical instruments, and harsh chemical cleanings. Prolonged use causes breakdown of the sleep surface s internal components. Breakdown of the sleep surface s interior components is a major cause of skin injuries such as skin tears and bed sores. These injuries could get infected causing extreme pain and potentially death. Replacing the sleep surfaces will help prevent skin injuries and unnecessary pain for its patients.
STATEMENT OF WORK
Contract Title: Veterans Affairs Western New York Healthcare System (VAWNYHCS) Procurement of CHG Spirit Low Bed Sleep Surfaces (56 each).
1. Background: The sleep surfaces on the facility s CHG Spirit low beds have reached their end of life and require replacement. Hospital sleep surfaces are subjected to prolonged use, bodily fluids, punctures or tears from medical instruments, and harsh chemical cleanings. Prolonged use causes breakdown of the sleep surface s internal components. Breakdown of the sleep surface s interior components is a major cause of skin injuries such as skin tears and bed sores. These injuries could get infected causing extreme pain and potentially death. Replacing the sleep surfaces will help prevent skin injuries and unnecessary pain for its patients.
2. Scope:
2.1: VAWNYHCS is seeking procurement of fifty-six (56) replacement sleep surfaces for its fleet of CHG Spirit & Spirit Select Low Beds. The facility currently has a Service Maintenance Agreement (SMA) in place with Stryker Medical. The SMA requires Stryker to perform annual external and internal inspections and repairs as needed on its sleep surfaces. With this knowledge, the facility is requesting only Stryker Medical products be considered for this procurement. Stryker is unable to maintain other manufacturers surfaces. Procuring surfaces not manufactured by Stryker would hinder the facility s required annual inspections and render Stryker unable to complete the contracted requirements. CHG Hospital Beds, Inc. is a division of Stryker Medical.
2.2: Proposals will be evaluated according to a Best Value protocol. An official VAWNYHCS Evaluation Team will utilize the Best Value protocol in order to evaluate proposals based on price; conformance to the Technical Elements (detailed in section 5); conformance to the Terms and Conditions (detailed in section 6); Past Performance (detailed in section 7).
3. Specific Technical Elements: The proposed sleep surfaces shall meet the following enter technical requirements; Benchmark Styker ISOFLEX LAL 2860.
*Offering vendors shall provide complete, detailed responses to each of the following Terms and Conditions in their bid proposals.
3.1: Sleep Surface shall have an overall length of 84 inches, overall width of 35 inches, thickness of 6 inches, and a safe working load of 500 lb.
3.2: Sleep Surface shall be a therapeutic support surface with grid-like gel material that affords maximum memory, flexibility, and durability. Surface shall have a foam crib and base that provides stability and lateral support.
3.3: Sleep Surface shall meet US flammability standards: 16CFR1632, CFR1633, CAL TB129, Boston BFD 1X-11.
3.4: Sleep Surface shall have removable /replaceable top and bottom covers that can be unzipped to perform internal inspections.
3.5: Sleep Surface shall have the ability to redistribute pressure in the sacral region with core gel technology by allowing immersion and envelopment to occur.
3.6: Sleep Surface shall have shear management that moves freely with the patient to assist in the reduction of shear forces at the interface between the surface and the patient with shear gel support layer.
3.7: Sleep Surface shall have D rings located in each corner of the bottom cover for flat sheet attachment points.
3.8: Sleep Surface shall be non-powered, Low Air Loss (LAL) with an air pump attachment port and have a breathable cover to assist in moisture management of the skin.
3.9: Sleep Surface shall be able to assist in the prevention and treatment of all pressure injuries (including stages 1,2,3,4, Unstageable injury, and Deep Tissue Injury).
3.10: Sleep Surface shall be utilized in an acute care setting which may include geriatrics, long-term care, critical care, step down, progressive care, med/surg, subacute care, and post anesthesia care units.
3.11: Sleep Surface shall have an expected service life of ten (10) years under normal use, and with appropriate periodic maintenance.
4. Technical Terms and Conditions: The offering vendor shall meet the following VAWNYHCS Terms and Conditions.
*Offering vendors shall provide complete, detailed responses to each of the following Terms and Conditions in their bid proposals.
4.1 VAWNYHCS shall only consider new, unused Sleep Surfaces in factory sealed wrapping. Refurbished, remanufactured, and grey market products will not meet the facility s needs.
4.2 It shall be the sole responsibility of the Vendor to deliver all sleep surfaces in new, usable condition. Any Sleep Surfaces damaged in shipping or delivery shall be the responsibility of the Vendor to replace at no additional cost to VAWNYHCS.
5. Past Performance: N/A
6. Product Demonstration: N/A
7. Performance Monitoring: N/A
8. Security Requirements: N/A
9. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): N/A
10. Other Pertinent Information or Special Considerations: N/A
a. Identification of Possible Follow-on Work: N/A
b. Identification of Potential Conflicts of Interest (COI): N/A
c. Identification of Non-Disclosure Requirements: N/A
d. Packaging, Packing and Shipping Instructions: N/A
e. Inspection and Acceptance Criteria: N/A
11. Risk Control: N/A
12. Place of Performance: Batavia VAMC, 222 Richmond Avenue, Batavia, NY 14020.
13. Period of Performance: N/A
14. Delivery Schedule: All items must be delivered to the Batavia VAMC location NTL 45 days from date of award.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
Contract Clauses
52.212-4 Contract terms and conditions-Commercial products and Commercial services.
52.222-90 Addressing DEI discrimination by federal contractors.
52.240-91 Security prohibitions and exclusions.
852.204-72 Personnel vetting and credentialing (deviation) (March2026)
852.211-72 Technical industry standards (Nov2018)
852.232-72 Electronic submission of payment requests.
852.242-71 Administrative Contracting Officer
852.247-73 Packing for domestic shipment
52.252-2 Clauses incorporated by reference
52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) [all solicitations and contracts
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) [all solicitations and resulting contracts, other than personal services contracts with individuals.
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) [in each solicitation and contract for the acquisition of products or services (including construction)
52.212-5 Contract terms and conditions required to implement statutes or executive orders-Commercial products and commercial services (Oct2025) (Deviation Feb2025)
52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)
52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025)
52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) [all solicitations and contracts
52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)
52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025)
52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004)
Provisions:
52.212-1, Instructions to Offerors Commercial Products and Commercial Services
52.212- Evaluation-Commercial Products and Commercial Services (NOV 2021)
52.204-7 System for Award Management Registration (NOV 2024) (DEVIATION NOV 2025)
52.209-7 Information regarding responsibility matters(OCT2018)
52.212-3 Offeror representations and certifications-commercial products and commercials services.
52-216-1 Type of Contract
52.233-2 Service of protest
52.240-90 Security prohibitions and Exclusions Representations and certifications.
52.252-1 Solicitation provisions Incorporated by Reference
VAAR
852.233-71 Alternate protest procedure (OCT2018)
All quoters shall submit the following: Quotes that itemize and list all requirements according to statement of work and include all items and onsite delivery and installation.
All quotes shall be sent to the Contracting Officer-Lorraine Hussain emailed only to Lorraine.Hussain@va.gov
Award will be based upon a Lowest Price Technically Acceptable evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Contracting Officer decision for the quote most favorable to the Government.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
The following are the decision factors:
The quote that meets the combined synopsis requirements and the best value to the government as well as delivery and install timelines.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services . To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 07/09/2026 at 3pm Eastern Standard time emailed to Lorraine.Hussain@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Contracting Officer Lorraine Hussain, Lorraine.Hussain@va.gov
