F101--Environmental Compliance Support Services for the Greater Los Angeles VA Healthcare System

Page 1 of 6 This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026. This solicitation is set aside for 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). This is a firm fixed price contract. The associated North American Industrial Classification System (NAICS) code for this procurement is 541620- Environmental Consulting Services with a small business size standard of $19.0 Million. The FSC/PSC is F101 Environmental Systems Protection- Air Quality Support. Wage Determination 2015-5613, Rev.32, dated 05/13/2026 applies to this requirement. The Department of Veterans Affairs, Network Contracting 22, is seeking a qualified contractor to provide all equipment, expertise, incidentals, labor, materials, paper forms, supervision, supplies, transportation, and qualified personnel overseen by California registered professional engineer to provide environmental compliance reporting, permitting and training support services in accordance with the statement of work. STATEMENT OF WORK VA Facility Program Point of Contact (PPOC) Name: Section: VA Greater Los Angeles Healthcare System Address: 11301 Wilshire Boulevard Bldg. 222 Room 106, Los Angeles, CA 90073 Phone Number: Fax Number: E-Mail Address: Contract Title: Environmental Compliance Reporting, Permitting, Training Support Background: The VA Greater Los Angeles Healthcare System (VAGLAHS) has one medical center, 2 large satellite clinics in Los Angeles North Hills and downtown Los Angeles, several distance smaller Community Based Outpatient Clinics in central California including Santa Maria, Bakersfield, San Gabriel, Santa Barbara, Ventura, San Luis Obispo locations. Each facility has its own unique compliance range including air quality and sewer permitting and hazardous materials management, and other site-specific compliance reporting requirements. This compliance umbrella includes dialog with inspectors, compliance reviewers, and permitting engineers to assist VA Healthcare Regulatory Compliance (GEMS) staff. Scope of Work: The contractor shall provide all equipment, expertise, incidentals, labor, materials, paper forms, supervision, supplies, transportation, and qualified personnel overseen by California registered professional engineer to provide environmental compliance reporting, permitting and training support services in accordance with the statement of work. This professional engineering needs to have broad experience with all elements of environmental compliance spectrum with Federal EPA, California EPA (DTSC), State Water Board, local fire departments -with Certified Unified Program Agency (CUPA) oversight, local county compliance regulators for hazardous waste, universal, recycling medical waste streams, air compliance permitting. These services in brief include: West Los Angeles Medical Center Los Angeles Department of Sanitation Permit Renewal Biennial Hazardous Waste Reporting Sepulveda Community Base Outpatient Clinic Biennial Hazardous Waste Reporting California Air Resources Board Portable Equipment Registration Program for portable generators. California Environmental Reporting System Database Maintenance 7 VA clinics As required Air Quality and Environmental Compliance Services SCAQMD West Los Angeles boilers, as required compliance service with California State Water Board, Los Angels Department of Sanitation, California Department of Toxic Substances (Cal EPA) for West Los Angeles Medical Center, Sepulveda Ambulatory Care Clinic, and Los Angeles Ambulatory Care Clinic. Contractor Tasks to be Performed Task 1 West Los Angeles Medical Center Environmental Compliance Los Angeles Department of Sanitation Permit Renewal A mass balance study signed by a California Professional Engineer estimating sewer flow streams from West Los Angeles Medical Center, clinics, Veteran community housing, industrial laundry, cooling towers, research and clinical laboratories, and kitchen. Mass balance flows will have to be estimated as there is a scarcity of metering equipment for make-up water or discrete sewer discharge from any buildings. Biennial Hazardous Waste Reporting Federal and State EPA for large quantity generation site with average tonnage of 80 plus tons. This will require retrieval of all hazardous waste manifests from DTSC database as this campus has considerable contractor generated waste manifests for VA Community Housing projects that need to be retrieved, tallied, and characterized with manifests VA hazardous waste contractor has supplied to VA. Task 2 Sepulveda Community Base Outpatient Clinic Environmental Compliance Biennial Hazardous Waste Reporting Federal and State EPA for large quantity generation site with average tonnage just over 10 tons. This will require retrieval of all hazardous waste manifests from DTSC database as this campus has considerable contractors generated waste manifests for VA Community Housing projects that need to be retrieved, tallied, and characterized with manifests VA hazardous waste contractor has supplied to VA Obtaining a California Air Resources Board Portable Equipment Registration Program (PERP) for Tier 4 final SCAQMD permitted portable generator. Contractor will obtain PERP permit and interface with SCAQMD permitting engineers on reconciling with existing permit. Task 3 California Environmental Reporting System Database Maintenance for Various VA Clinics Contractor shall update existing California Environmental Reporting System (CERS) data for some clinics, create new CERS clinic registration including consultations for site specific business plans showing location maps of hazardous materials at each site along with site specific business plan SPCC training in the event of spills and other emergency contingencies and obtaining EPA Waste Permit numbers as required for the these sites: Santa Maria Clinic 550 E Main St, Santa Maria, CA 93454 New Santa Maria Clinic to be commissioned in late 2026 Bakersfield Clinic 1801 Westwind Drive Bakersfield, CA 93301 San Gabriel Valley Clinic 7 West Foothill Boulevard, Suite D Arcadia, CA 91006 San Luis Obispo VA Clinic 1288 Morro Street, Suite 200 San Luis Obispo, CA 93401 Ventura Clinic250 Ralston Street Ventura, CA 93003 Santa Barbara Clinic 4440 Calle Real Santa Barbara, CA 93110 Task 4: As required Air Quality and Environmental Compliance Services for this fiscal year September 30, 2026 SCAQMD Permitting support for main boilers at West Los Angeles Medical Center for existing CEMS (continuous emission monitoring system). New boiler facility under construction will not have CEMS system. Interfacing with California State Water Resources Control Board, Los Department of Sanitation West Los Angeles sewer permit, and California Department of Toxic Substance Control (Cal EPA) for infrequent requests for compliance information (West LA Medical Center, Sepulveda Clinic, Los Angeles downtown clinic) SCAQMD permitting support for new equipment that is unexpectedly acquired by VA Projects such as equipment replacement. Cal PERP permit registration of new portable generators should these be acquired. 5. Contractor Qualifications and Other Responsibilities 5.1 Contractor shall have at least California Professional Engineer clear license status. Contractor shall take all precautions necessary to protect people and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. Contractor site supervisory personnel must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card and a California Professional Engineer as project manager. The Contractor shall provide at a minimum one professional engineer with 5 years experience in California environmental compliance to review work product of other professionals associated with this contract Government reserves the right to accept or reject Contractor s employee(s) for the rendering of services. Complaints concerning contract personnel s performance or conduct will be dealt with by the Contractor and PPOC with the final decision being made by the Contracting Officer. 6.- Place of Performance. VA West Los Angeles Healthcare System 11301 Wilshire Blvd, Los Angeles, CA 90073 VA Sepulveda Ambulatory Care Clinic 16111 Plummer Street, North Hills, CA 91344 VA Santa Maria Clinic 550 E Main St, Santa Maria, CA 93454 New VA Santa Maria Clinic to be commissioned in late 2026 VA Bakersfield Clinic 1801 Westwind Drive Bakersfield, CA 93301 VA San Gabriel Valley Clinic 7 West Foothill Boulevard, Suite D Arcadia, CA 91006 VA San Luis Obispo VA Clinic 1288 Morro Street, Suite 200 San Luis Obispo, CA 93401 VA Ventura Clinic 250 Ralston Street Ventura, CA 93003 Santa Barbara Clinic 4440 Calle Real Santa Barbara, CA 93110 Estimated Period of Performance. 07/20/2026 04/19/2027 Working Hours: Working hours will be Monday-Friday from 7am to 4pm. NATIONAL HOLIDAYS: In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays : New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 DELEGATION OF AUTHORITY: No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor. PARKING POLICY: It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor s personnel under any circumstances. End of Statement of Work **Price/ Cost Schedule** Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Environmental Compliance Support Services for West Los Angeles Medical Center 9 MO 0002 Environmental Compliance Support Services for Sepulveda VA Medical Center 9 MO 0003 California Environmental Reporting System (CERS) Database Maintenance for Various VA Clinics (IAW Statement of Work) 9 MO 0004 Air Quality and Environmental Compliance Services as required (IAW Statement of Work) 9 MO The estimated period of performance is 07/20/2026 04/19/2027 The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) Addendum to FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) ADDENDUM TO 52.212-2, EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) FAR 52.204-7, System for Award Management Registration (NOV 2024) FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES . (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (a) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotes shall include (1) The solicitation number and due date; (2) The name, address, telephone number, and size status of the Offeror; (3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) All required submittals listed under Additional Instructions; (6) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (7) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of quotes. (1) Offerors are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any quotes, modification, or revision received after the time specified for receipt of offers is late and will not be considered. However, a late modification of an otherwise successful quotes that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their quotes by written notice to the Government received at any time before award. (d) Contract award. The Government intends to evaluate quotes and award a contract without discussions. Therefore, the Offeror s initial quote should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received. (e) Notification. The CO will not notify unsuccessful offerors that responded to this Request for Quotation (RFQ). ADDITIONAL INSTRUCTIONS Offerors should review this entire solicitation before submitting a quote to ensure that their quote meets all requirements. Failure to understand the contract requirements shall not relieve the successful Offeror from performing in accordance with the strict meaning and intent of the specifications. The following is incorporated into FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERICAL SERVICES: 1. Submitting your proposal: Submit your company s offer by responding to this Request for Quote (RFQ) via email to the Contract Specialist: Jennell Christofaro at Jennell.christofaro@va.gov. 2. Inquiry Period: Questions should be submitted No Later Than June 25, 2026, at 02:00 PM Pacific Standard Time (PST) to jennell.christofaro@va.gov. All responses to questions will be posted via an amendment on SAM.gov. No late inquiries will be accepted. 3. Submission Deadline: All offers are due No Later Than July 01, 2026, at 02:00 PM PST and shall be submitted electronically to Contract Specialist, Jennell Christofaro, at jennell.christofaro@va.gov. Subject Line shall include: RESPONSE TO RFQ 36C26226Q0985 for consideration. No late offers will be accepted. The quoter is responsible for ensuring that the contract specialist has received the quote on or before deadline, and the government will not be responsible for delays or failures of either the contractor s email system or the Government s email system. a) All Quoters must complete and provide each of the following: 1. Acknowledge of Amendments and signed copies of all amendments 2. Price offer by completing Price/Cost Schedule listed in this RFQ. 3. Response to Special Standards of Responsibility listed below. 4. Provision 52.212-3, Offerors Representations and Certifications- Commercial Products and Commercial Services completed as applicable 5. Completed and signed VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction. RESPONSE TO SPECIAL STANDARDS OF RESPONSIBILITY To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, quoters are asked to provide the following information with their quotes. Failure to include this information could result in a contracting officer s determination that an otherwise successful offeror is not eligible for contract award. If the quoter intends to satisfy this requirement through use of a proposed subcontractor, Quoter must provide this information for each proposed subcontractor (or Quoter s) on Special Standards of Responsibility (SP) listed below: SP1: Specialized Experience. Offeror shall provide a narrative that describes a minimum of one professional engineer with 5 years experience in California environmental compliance to review work product of other professionals associated with this contract. The narrative must include: Contract number (if applicable) Number of years experience as a professional engineer in California environmental compliance The agency or activity where services were provided Period of Performance of previous services provided. Name, phone number, and email of someone from that agency or activity who can verify the information provided. SP2: Special Certifications/Licenses. Offeror shall provide the following certifications and/or licenses with offer: California Professional Engineer License (Must be clear license status) 30-Hour Occupational Safety and Health Administration (OSHA) Safety Card (For Contractor Site Supervisory Personnel). (End of provision) 2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (May 2024) Quoters must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. 3. FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) ADDENDUM TO 52.212-2, EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Evaluation of Quotes Basis for Award. This procurement is being conducted pursuant to RFO Part 12 procedures. The Government intends to award a contract resulting from this solicitation to the responsible quoter whose offer, conforming to the solicitation, offers the lowest price, whose offered price does not exceed the amount of funding available for the procurement, and whose offered price is found to be reasonable. In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement. Quoters who fail to meet any special standard of responsibility will not be eligible to receive contract award. SP1: Specialized Experience. Offeror shall provide a narrative that describes a minimum of one professional engineer with 5 years experience in California environmental compliance to review work product of other professionals associated with this contract. The narrative must include: Contract number (if applicable) Number of years experience as a professional engineer in California environmental compliance The agency or activity where services were provided Period of Performance of previous services provided. Name, phone number, and email of someone from that agency or activity who can verify the information provided. SP2: Special Certifications/Licenses. Offeror shall provide the following certifications and/or licenses with offer: California Professional Engineer License (Must be clear license status) 30-Hour Occupational Safety and Health Administration (OSHA) Safety Card (For Contractor Site Supervisory Personnel). Evaluation Process: The following factors shall be used to evaluate quotations: Offers will be evaluated in the following manner. The lowest-priced offer will be identified. The lowest-priced offer will be evaluated to determine if the offered price exceeds the amount of funding available for the procurement. If the offered price does not exceed the amount of funding available for the procurement, the offered price will be evaluated to determine if it is reasonable. If the offered price is found to be reasonable, the quoter who submitted this offer will be identified as the successful quoter. The contracting officer will then determine if the successful quoter is responsible using the general standards of responsibility and the special standard of responsibility applicable to this procurement. If contract award cannot be made to the successful quoter, the contracting officer will evaluate the next lowest-priced offer following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all offers not acceptable and cancel the solicitation if the lowest-priced offer exceeds the amount of funding available for the procurement. (c) Award Without Discussions. The Government intends to evaluate offers and award a contract without discussions with quoters. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government s interest. (End of Provision) The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) ADDENDUM TO 52.212-4, Contract Terms and Conditions- Commercial Products and Commercial Services , applies to and is included with this acquisition. FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) FAR 52.204-13, System for Award Management-Maintenance (OCT 2018) FAR 52.209-6, Contractor Identification (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations (NOV 2015) FAR 52.217-8, Option to Extend Services (NOV 1999) FAR 52.219-14, Limitations on Subcontracting (OCT 2022) FAR 52.222-3, Convict Labor (JUN 2003) FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-37, Employment Reports on Veterans (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-41, Service Contract Labor Standards (AUG 2018) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) FAR 52.222-50, Combating Trafficking in Persons (NOV 2021) (DEVIATION NOV 2025) FAR 52.222-54, Employment Eligibility Verification (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (DEVIATION NOV 2025) FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-3, Protest after Award (AUG 1996) (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.240-91, Security Prohibitions and Exclusions (DEVIATION NOV 2025) FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION OCT 2025) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) VAAR 852.211-72, Technical Industry Standards (NOV 2018) VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) (End of Addendum to FAR 52.212-4) See attached document: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB. See attached document: VAAR 852.219-75 VA Notice of Limitations on Subcontracting_Certificate of Compliance for Services.