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PANNGB-25-P-000008372
Response Deadline
Jun 1, 2026, 3:00 PM(EDT)23 days
Eligibility
Contract Type
Sources Sought
REQUEST FOR INFORMATION (RFI)
RFI / SOURCES SOUGHT ONLY:
Notice Type: Sources Sought / Request for Information (RFI)
Title: Provision and Delivery of Raw Subsistence and Meal Kits – Commonwealth of Virginia
Primary NAICS Code:
311991 - Perishable Prepared Food Manufacturing, 311999 - All Other Miscellaneous Food Manufacturing
Secondary NAICS Codes:
424490 - Other Grocery and Related Products Merchant Wholesalers
Place of Performance: Multiple Locations across the Commonwealth of Virginia
BACKGROUND AND OBJECTIVE:
The Virginia Army National Guard is issuing this Request for Information (RFI) / Sources Sought notice to identify capable industry partners, including small businesses, who can provide and distribute raw subsistence (fresh and frozen food) and specialized meal kits for military personnel. The Government requires distribution services across various training sites within the Commonwealth of Virginia.
This notice is for market research and planning purposes only and does not constitute a Request for Proposal (RFP) or an obligation on the part of the Government.
SCOPE OF WORK:
The anticipated requirement entails acting as a prime vendor or distributor to procure, store, and deliver subsistence items. Key elements include:
Publications. The following is a list of publications and the respective websites which could be included in any future solicitation.
Armed Forces Recipe Card, http://www.quartermaster.army.mil/jccoe/publications/recipes/index/full_index.pdf
Army Regulation 40-25, https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1002833
Directory of Sanitary Approved Food Establishments for Armed Forces Procurement, HSC Circular 40-1, https://vets.amedd.army.mil/86257B8D004A4B6C/PHC
Food and Drug Administration Cosmetic Act, https://www.fda.gov/regulatoryinformation/lawsenforcedbyfda/federalfooddrugandcosmeticactfdcact/default.htm
Joint Culinary Center of Excellence Meal Kit Standards, http://www.quartermaster.army.mil/jccoe/Operations_Directorate/QUAD/Meal_Kits_Policy.pdf
Tri-Service Food Code, http://www.quartermaster.army.mil/jccoe/TB_MED_530_SEP_2014.pdf
United States Department of Agriculture, https://www.usda.gov
Virginia Department of Sanitation, http://www.vdh.virginia.gov/environmental-health
REQUESTED INFORMATION / CAPABILITY STATEMENT:
Section Required Information
1. Company Profile Company Name, CAGE Code, UEI, Point of Contact (Name, Phone, Email), and current Business Size/Socio-economic status under NAICS 424490 and 311991.
2. Logistics Network Description of current distribution footprint, fleet capabilities, and cold-chain management infrastructure within or adjacent to the Commonwealth of Virginia. This also includes subcontractors utilized.
3. Meal Kit Capability Experience in assembling and distributing individual/group meal kits. Detail your ability to meet specific caloric, macronutrient, and shelf-life requirements.
4. Food Safety Evidence of compliance with FDA food safety standards and any experience adhering to DoD food safety protocols (TB MED 530).
5. Past Performance Brief summary of similar contracts (Government or Commercial) successfully executed within the last three (3) years.
QUESTIONS TO INDUSTRY:
Provide concise answers to the following questions. Your feedback will be used to shape the acquisition strategy and determine the feasibility of regional versus statewide requirements.
INDUSTRY QUESTIONS:
If there are any questions about this RFI or Sources sought, please direct them to David A. Pickard at david.a.pickard.civ@army.mil no later than 11:00 am EST on 15 May 2026.
SUBMISSION INSTRUCTIONS:
Responses must be submitted via email to David A. Pickard at david.a.pickard.civ@army.mil no later than 11:00 am EST on 1 June 2026. Submissions should be in PDF format and not exceed five (5) pages. Ensure the subject line reads: "Request for Information Response: Subsistence and Meal Kits VA - [Your Company Name]".
David A. Pickard
DEPT OF DEFENSE
DEPT OF THE ARMY
NATIONAL GUARD BUREAU
JFHQ USPFO VA
USPFO VA PROCUREMENT
W7N5 USPFO ACTIVITY VA ARNG
W7N5 USPFO ACTIVITY VA ARNG
KO FOR VAARNG DO NOT DELETE
WSH15H DSCR 8000 JEFFERSON DAVIS HW
RICHMOND, VA, 23297-0000
NAICS
Perishable Prepared Food Manufacturing
PSC
COMPOSITE FOOD PACKAGES
Set-Aside
No Set aside used