Please review the solicitation attachments and submit a proposal in accordance with the instructions to offerors with all required information. Any proposals not meeting these requirements or missing information shall be evaluated as deficient and will not be considered further in the evaluation process.
Portsmouth Naval Shipyard intends to award a firm fixed price contract for lodging services in the San Diego, CA area. Units shall be Performance Work Statement (PWS) compliant and move in ready in accordance with the Period of Performance outlined in the solicitation. Prices proposed shall be all inclusive of the specifications outlined in the PWS. Units proposed should be FULLY compliant with the PWS and if they are not, CLEARLY identify where they differ and why adherence to the PWS could not be accomplished.
Process: After the solicitation deadline, proposals will be analyzed and proposed properties will be review. Pre-award, an independent property inspection will be conducted by PNSY’s technical team to address if a property is pre-approved to be utilized to source rooms from for this requirement. Any properties that will be utilized must meet paragraph 3 Performance Work Statement (PWS) requirements. THIS IS A PRELIMINARY INSPECTION AND DOES NOT GUARANTEE UNITS WILL BE ACCEPTED AT THIS LOCATION. Post award, a unit inspection will be conducted by the COR for acceptance of the unit. Units must meet ALL requirements of paragraphs 4.1 – 4.11 before they will be accepted for use by the government.
Please note: hotel style accommodations have traditionally NOT met the specifications within the Performance Work Statement.
- Multiple properties: The PWS does not restrict the use of multiple properties; it is the preference of the government to minimize the number of properties utilized.
- Commute threshold: Google Maps is used to calculate the distance from 174 Rosecrans St, San Diego, CA to the property address. Occupants could be travelling at any time so worst case traffic scenarios should be considered to determine the 45-minute commute threshold.
- Turn cleans: it is the intention of the government to minimize the need for turn cleans, an accurate number cannot be given at this time. Offerors should do their best to estimate a reasonable frequency; notice will be established between the government and the awardee.
- Damage assessment: Exact check out procedures will be set with the awardee, however, it is routine procedure for any charges outside of those allowed within the written contract be addressed utilizing the Request for Equitable Adjustment or Claims process.
- Unit Type: the PWS does not limit the type of unit to be utilized (1BR, 2+BR, Houses, Apartments, etc.) as long as the unit meets the specifications stated within the PWS (ie: private bathroom, separate kitchen,
- Wi-Fi system: A managed system with per-unit network isolation and guaranteed 100 Mbps per-unit throughput satisfies the Wi-Fi requirement if each unit has their own private, password-encrypted Wi-Fi.
- Phased occupancy and stability of occupancy: units are required to be PWS-compliant and move in ready at the start of the outlined PoPs for each CLIN. Once PNSY accepts a unit, the unit will be paid for within the outlined PoP.
AMENDMENT 1 - ADJUSTED SLIN 0001AD AND EXTENDED DEADLINE - PLEASE SUBMIT SIGNED AMENDMENT WITH SOLICITATION PACKAGE - ADDITIONAL QUESTIONS BELOW
- Pets: The government cannot tell a traveler they cannot bring their pets, however, the government is not paying any extra charges for pets. If a traveler has pets, that agreement is to be made between the traveler and the vendor.
- Clin 0001AD: Updated; see RFP amendment.
- Do Clin’s 0001AD and 0002AD: these CLINs require all identified cleaning supplies in paragraph 4.12.3 (to include 4.12.3.1 – 4.12.3.8).
- Kitchen: Full in-room kitchens are required per the PWS. Paragraphs 3.10 and 4.10 specify all kitchen requirements. Partial kitchen amenities do not meet these requirements.
- Solicitation package page limitation: this does not include supporting attachments.
- Carpet Shampooing: all costs associated with cleaning services should be included in the applicable CLIN. There will not be an additional CLIN for additional cleaning.
- Proposed Property Log: This is a required document to be included in a compliant proposal to demonstrate the properties the vendor wishes to utilize to fulfill this requirement. This should be submitted separately.
- Term for Convenience: in the event of a termination for convenience, the government will provide as much notice as possible to the vendor. Terminations will be handled utilizing the standard termination procedures established by the FAR and DFARS.
- Occupant damage: the vendor should propose a reasonable rate that they feel is necessary to fulfill this requirement. Any charges that arise outside of this contract will be handled utilizing the Request for Equitable Adjustment or Claims processes.
