AA/LENEL MAINTENANCE

RFQ: FA2823-26-Q-0064

1. General Information & Solicitation Type
This is a combined synopsis/solicitation for commercial products or services prepared in accordance 
with RFO FAR Part 12. This announcement constitutes the only solicitation; a separate written 
solicitation will not be issued.
1.1 Requirement Overview
This requirement is managed by the Operational Contracting Division of the Air Force Test Center at 
Eglin AFB, Florida. The Government seeks to award a single-award Firm-Fixed-Price Definitive 
Contract to provide all necessary maintenance, service, and support of the Lenel Access Control 
System (ACS) and semi-annual preventative maintenance, and annual Lenel software update and support plan of ACS equipment and workstations. Vendor must be authorized seller of Lenel products and 
services that is capable of supporting the existing infrastructure. All work will be performed in strict accordance with the Statement of Work (SOW) dated 23 June 2026. This procurement is conducted under the authority of RFO FAR Part 12, Acquisition of Commercial Products and Commercial Services.
1.2 Set-Aside and Compliance
This acquisition is designated as a 100% Small Business set-aside. In their responses, offerers 
must explicitly identify their business size based on the applicable size standards to remain eligible for award. All relevant  provisions  and  clauses  are  incorporated  by  reference  and  remain  accessible  via www.acquisition.gov. Offerers are responsible for ensuring their proposals address all terms and conditions specified within those references.

1.3 The government intends to award a firm-fixed-price contract to the lowest-priced, responsible 
offerer whose proposal conforms to all technical requirements, representations, and certifications 
outlined in this solicitation. Please be advised that the government will not authorize advance payments for these services; payment will be made upon the completion and acceptance of the work as specified in the contract.

1.4 Classification and Offer Validity
The  North  American  Industry  Classification  System  (NAICS)  code  for  this  requirement is 561621 (Commercial and industrial machinery repair and maintenance services), and the Product Service Code (PSC) is J063 (Maintenance, Repair, and Rebuilding of Equipment- Alarm, Signal, and Security Detection Systems), with a small business size standard of $25M.

1.5 By submitting a proposal, the offerer agrees to maintain firm pricing for a period of 365 calendar days from the date specified for the receipt of offers. Please be advised that the government is not responsible for any costs associated with the preparation or submission of a proposal. Offerers will not receive compensation for any efforts or expenses incurred in responding to this solicitation.

1.6 Pricing and Delivery Terms
Offerers must provide a proposal that includes pricing for all Contract Line-Item Numbers (CLINs) 
listed in Solicitation FA282326Q0064. Failure to submit firm-fixed pricing for every line item will render the proposal unacceptable and ineligible for award. Additionally, all deliverables must be provided under FOB Destination shipping terms, meaning the contractor assumes all costs and risks associated with transporting materials, goods, and equipment to the final delivery point at Eglin AFB.

2. Evaluation of Price Competition: The Contracting Officer has determined that there is a high 
probability of adequate price competition for this acquisition. Following the receipt and examination of initial offers, the CO will verify this determination. If, in the opinion of the CO, adequate price competition is present, no further cost or pricing information will be requested from offerers. However, if at any point during the evaluation process it is determined that adequate competition does not exist or is no longer present, the government reserves the right to require offerers to submit additional data. This information will be used to the extent necessary to allow the Contracting Officer to make a formal determination 
that the proposed price is fair and reasonable.

2.1 Basis for Award and Evaluation Process
The Government will award a contract resulting from this solicitation to the responsible offerer whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price Technically Acceptable with the ability to comply with the SOW/PWS/PD

Offerers must carefully review all submission requirements, as failure to provide the requested 
information will be considered non-compliant and may result in the quote being removed from consideration. The evaluation will be based on three primary factors, which are not listed in any 
particular order of significance.

2.2 Evaluation Factor - Submission Requirements and Criteria

1.  Price - Offerors must submit a firm-fixed-price quotation that fulfills all RFQ requirements per the SOW dated 23 June 2026. Pricing must be provided for all specified Contract Line-Item Numbers (CLINs). Quotes lacking complete CLIN pricing will be deemed unacceptable and ineligible for award and,

2. Technical Capability - Quotes will be evaluated on the offeror's corporate experience and operational capability to efficiently deliver the required services. The proposal must clearly demonstrate a viable approach to meeting all customer requirements and objectives outlined in the SOW, alongside proof that technicians meet all necessary qualification standards.

2.2.1 If an offeror intends to subcontract any portion of this work, the proposal must explicitly include the name and physical address of each proposed subcontractor. Additionally, the offeror must provide a clear description of the specific contributions and tasks the subcontractor is planned to execute under this requirement.

2.3 Submission and Technical Requirements
In accordance with RFO FAR 52.212-1, offerors must provide a technical description of the proposed items and services in sufficient detail to allow the Government to evaluate compliance with all solicitation requirements. This submission may include product literature or other necessary documentation. Offerors are expected to provide all maintenance, service, and support of the Lenel Access Control System (ACS) and semi-annual preventative maintenance, and annual Lenel software update and support plan of ACS equipment and workstations in a manner that will ensure serviceability and prevent deterioration in operational effectiveness. Please note that the Government will not accept refurbished or used equipment and materials.

2.4 Registration and Quote Formatting
All submitted offers must prominently display the offeror's CAGE code, Company Name, Point of 
Contact (POC), and phone number. Active registration in the System for Award Management (SAM) is 
mandatory; failure to maintain an active profile at sam.gov will render an offeror ineligible for award. Furthermore, the successful vendor must be registered in Wide Area WorkFlow (WAWF) at wawf.eb.mil to facilitate payment via electronic funds transfer. Offerors must submit pricing for all listed items, as partial offers will not be considered for award. While vendors may submit quotes using their own company-generated formats, these documents must encompass all information explicitly requested within this RFQ.

2.5 Deadline and Contact Information
All quote responses must be received NO LATER THAN 11:00 A.M. (CST) on Friday, 21 Aug 2026. All questions and submissions concerning this requirement must be directed to:

•  rommel.angeles.2@us.af.mil
•  paul.brinckhause@us.af.mil

Solicitation Attachments: The following documents are included with this RFQ:
•  Attachment 1 –Solicitation FA282326Q0064
•  Attachment 2: Statement of Work (SOW)_23June2026
•  Attachment 3:Wage Determination