Sources Sought Notice
Sources Sought Notice
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Sources Sought Notice
*= Required Field
Sources Sought Notice
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This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information.
If your company is interested, please read this notice entirely and submit the required information, as requested herein.
GE INNOVA 4100IQ Systems Removal
Salt Lake City (VAHCS), Utah
BRIEF SCOPE OF WORK
(This is for information Only)
The contractor shall:
1. Provide all personnel, supervision, tools, materials, equipment, and transportation required to complete the work described in this PWS.
2. Perform all tasks in accordance with OEM specifications, applicable codes, VA policies, and infection control requirements.
3. Coordinate all on-site activities with the Contracting Officer s Representative (COR) to minimize disruption to patient care and hospital operations.
3.2 De-installation and Removal Tasks
The contractor shall perform, at a minimum, the following tasks:
1. Pre-Removal Assessment
Perform necessary diagnostic checks and visual inspection of both GE INNOVA 4100-IQ systems and related subcomponents to identify any issues that may impact safe removal.
Confirm all utilities (e.g., power, data, grounding) are safely isolated or otherwise controlled in accordance with facility procedures prior to disassembly.
2. ICRA Level IV Area Setup
Establish and maintain an Infection Control Risk Assessment (ICRA) Level IV compliant work area surrounding the Radiology room, including dust barriers and any required protective measures as directed by the facility Infection Prevention and/or Safety offices.
Implement appropriate debris control, cleaning, and containment measures throughout de-installation and removal activities.
3. System Disassembly
Disassemble the GE INNOVA 4100-IQ imaging systems and its peripheral subcomponents in accordance with OEM specifications and good engineering practices.
Protect adjacent walls, floors, ceilings, and installed clinical equipment from damage during removal.
4. Component Removal and Transport
Remove all disassembled components from the Radiology room and transport them out of the facility using routes approved by the COR.
Load and secure all components for off-site transport in a safe and compliant manner.
5. Disposal
Dispose of all removed components in accordance with all applicable federal, state, local, and VA regulations and policies, including those governing electronic waste, metal scrap, and any hazardous materials, if present.
Provide documentation, if requested by the COR, verifying proper disposal (e.g., disposal receipt, recycling certificate).
6. Floor Restoration and Area Clean-Up
Remove all anchoring bolts or similar hardware from the floor related to the GE INNOVA 4100-IQ systems installation.
Restore the floor surface to a flush condition (e.g., filling or covering bolt holes) suitable for subsequent construction or installation activities as directed by the COR.
Remove all trash and debris generated by the removal activities and leave the area clean and free of dust and debris.
3.3 Optional Retention of Ceiling-Mounted Monitor Arm and Monitor
The default scope includes removal and disposal of the ceiling-mounted monitor arm and monitor associated with the GE INNOVA 4100-IQ systems. At the direction of the COR or Contracting Officer (CO), the contractor shall instead:
1. If Removal is Directed:
Disassemble and remove the ceiling-mounted monitor arm and monitor in accordance with OEM specifications and facility safety requirements; transport and dispose of them as part of the overall system disposal scope.
2. If Retention is Directed:
Disengage the ceiling-mounted monitor arm and monitor from the GE INNOVA 4100-IQ systems as needed while maintaining them safely in place, ensuring they are left in a secure, stable, and usable condition (or in a condition as directed by the COR).
The contractor shall be prepared to execute either option as directed by the COR prior to or during field operations.
4.0 Deliverables
The contractor shall provide the following deliverables to the COR:
1. ICRA Setup Confirmation
Confirmation (verbal and noted on the service report) that an ICRA Level IV compliant area was established and maintained for the duration of work.
2. Field Service Report
A detailed field service report upon completion of work, including at a minimum:
Equipment identification (e.g., device name, model, serial number, VA EE number if applicable).
Date(s) and time(s) on site.
Description of tasks performed (disassembly, removal, transport, disposal, floor restoration, clean-up, etc.).
Confirmation of whether the ceiling-mounted monitor arm and monitor were removed or retained and their final disposition.
Any issues encountered and corrective actions taken.
The report shall be submitted to Biomedical Engineering and the COR.
3. Disposal Documentation (if requested)
Documentation evidencing compliant disposal of equipment (e.g., manifests, certificates) when requested by the COR.
5.0 Hours of Work
5.1 Normal hours of coverage are Monday through Friday, 8:00 AM to 6:00 PM local time, excluding federal holidays.
5.2 All on-site work shall be performed during normal hours unless otherwise requested or approved in advance by the COR.
5.3 Any off-hours work, if authorized, shall be coordinated with the COR in advance to minimize impact to patient care.
6.0 Contractor Personnel Qualifications
6.1 All Field Service Engineers (FSEs) performing work under this PWS shall be fully qualified and authorized by the contractor to perform de-installation and removal of the GE INNOVA 4100-IQ systems or similar imaging systems.
6.2 Fully qualified FSEs shall:
Have successfully completed formal OEM or equivalent training for imaging system de-installation and related tasks; and
The product will be delivered to the following location:
Salt Lake City VAHCS
500 Foothill Dr. Bldg. 18
Salt Lake City, UT 84148
Please communicate via e-mail to Charles.Morton@va.gov by 10:00 MST on June 11, 2026 as to your company s ability to perform service per this brief Scope of Work.
If interested, please provide the following:
Provide company s capability statement describing ability to provide equipment that meets or conforms to the salient characteristics listed above *include specification or brochure documents for confirmation of equivalent products*
Company s business size in relation to NAICS 811210 and socio-economic category (SDVOSB/VOSB/WOSB/Large Business):
SAM UEI:
FSS/GSA contract # (if applicable):
Estimated lead time:
Where are the products manufactured/COO:
Only written responses, to items 1 through 6 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes.
DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI.
Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/
Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp
To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp
To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp
