191N6026Q0004 - PR16125034 - Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India

Consulate Chennai’s Solicitation #: 191N6026Q0004 - PR16125034

Request for Quote- Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India

The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA” as described in the attached solicitation documents.  

The vendor shall provide all information required to complete the work as specified in the contract solicitation documents.  Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.

RFQ TIMELINE:

• Deadline to submit technical queries: Monday, August 10, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov  
• Deadline for RFQ Submittal: Friday, August 21, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov  
• Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.

Points of Contact:

1. Mr. Seth A Burchett - Contracting Officer
   Phone Number: 044-2857 4000
   Email: ChennaiProcurement@state.gov
2. Ms. Malathy Ravi – Procurement Section
   Phone Number: 044 – 2857 4000 /4319
   Email: ChennaiProcurement@state.gov    

SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000

NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0004- PR16125034 – Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.

ATTACHMENTS:

1. 191N6026Q0004 - PR16125034 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
2. 191N6026Q0004 - PR16125034 – Contract Document (Read the document completely before submission of quote).
3. 191N6026Q0004 - PR16125034 – Vendor QA Sheet (Submit your queries as per this format).
4. 191N6026Q0004 - PR16125034 – Non – SAM Registration Requirements (please use this form to complete, if you are a non-SAM-registered vendor)
5. Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
6. Annex B / Contractor Safety and Health Requirements.