SOURCES SOUGHT NOTICE
THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY.
This RFI is issued solely for information and planning purposes and shall not be construed as a solicitation or obligation on the part of the Department of Veterans Affairs. No solicitation exists at this time; therefore, no request for a solicitation will be answered.
The Department of Veterans Affairs (VA), Veterans Affairs Pittsburgh Healthcare System (VAPHS), is conducting market research to identify qualified and capable sources (SDVOSB, VOSB, Small Business, and Large Business) that can provide a brand name or equivalent Distribution Systems International, Inc. (DSI) Modumax/Moducore - Custom Supply Storage System that meets the salient characteristics and performance requirements listed below.
VA Pittsburgh Healthcare System (VAPHS)
SCOPE OF WORK AND GENERAL DESCRIPTION
Distribution Systems International, Inc. (DSI) Modumax/Moducore - Custom Supply Storage System
Introduction
Pittsburgh s supply room for the Operating Room will be moving locations, and the complete conversion from current wire track shelving to a Custom High Density Basket System. This will consolidate all Operating Room supply inventory into the Center Core for proper storage.
The contractor shall complete turnkey installation and assembly. The contractor shall coordinate delivery, unload, and stage equipment upon arrival. The contractor shall provide training and demonstration of the systems used by VA employees.
This requirement is currently aligned to the (DSI) Modumax/Moducore - Custom Supply Storage System, or brand name equivalent capable of meeting all salient characteristics detailed in this notice.
Specifications / Salient Characteristics
Brand Name or Equal to DSI Modumax/Moducore:
Reference Number
Description
Quantity
KIT-D1-MM-CUSTOM-A.ST
ModuCore Single Tier A-ST 18.9375 W : Custom (9) basket/shelf configuration
49 Ea
KIT-D1-MM-CUSTOM-A.AD
ModuCore Single Tier A-AD 17.625 W : Custom (9) basket/shelf configuration
101 Ea
KIT-D1-MM-CUSTOM-A.SUT
ModuCore Single Tier A-SUT 17.625 W : Custom (7) basket/shelf configuration (suture)
6 Ea
KIT-D1-MM-CUSTOM-B.ST
ModuCore Single Tier B-ST 26.875 W : Custom (9) basket/shelf configuration
4 Ea
KIT-D1-MM-CUSTOM-WA.ST
ModuCore Single Tier WA-ST 38.25 W : Custom (7) basket/shelf configuration
4 Ea
KIT-D1-CUSTOM-COLORPANEL-FULL/A
Custom Color Panel for Side of ModuMax A Unit Color and Phrase Chosen After Initial Install
25 Ea
KIT-D1-CUSTOM-COLORPANEL-FULL/B
Custom Color Panel for Side of ModuMax B Unit Color and Phrase Chosen After Initial Install
2 Ea
KIT-D1-CUSTOM-COLORLABEL/A
Custom Color Panel for Top of All ModuMax Units Color and Phrase Chosen After Initial Install
164 Ea
KIT-D1-CUSTOM-HANDLE/BSK-2A
2 ModuCore A Basket Handle Fits All Baskets and Trays
1200 Ea
KIT-D1-ITEM
No Hassle DSI Lifetime Warranty Included
1 Ea
KIT-D1-ITEM
DSI Complemntrary HSPA Compliance Vendor Partner Site Assessment Included
1 Ea
KIT-D1-INSTALLATION
Complete Onsite Assembly and Installation
1 Ea
Salient Characteristics:
The required storage system must meet the following minimum essential physical, functional, and performance characteristics to support safe, efficient, and compliant Operating Room (OR) operations:
System Configuration & Compatibility
Modular storage system designed specifically for perioperative and procedural supply management.
Fully compatible with Operating Room clean central core, sub sterile, and supply room workflows.
Must integrate with existing VAPHS storage layouts without structural modification.
Construction & Materials
Frame and shelving constructed of medical grade, corrosion resistant steel or anodized aluminum suitable for high humidity and high turnover Operating Room settings.
All components must withstand frequent cleaning with VA approved disinfectants.
Smooth, non porous surfaces that comply with infection prevention standards.
Shelving & Storage Functionality
Adjustable modular shelving that supports customizable bin/supply arrangements.
Weight capacity is sufficient for heavy Operating Room supply loads (implant trays, sterile instrument sets, etc.).
Shelves must allow airflow to support sterile storage requirements.
Optional accessories (dividers, bins, labeling rails) must be compatible with the system.
Mobility & Stability
Mobile units must include medical grade locking casters that provide stability during use.
Carts must maneuver safely in Operating Room corridors and storage areas without tipping.
Dimensional Requirements:
Units must fit within the existing Operating Room core footprint, including doorways, alcoves, and designated storage zones (blueprint attachment).
Height must permit safe access by nursing and sterile processing personnel.
System Dimensions (custom system shall be built):
Height must be between 73 (inches) and 73.25 (inches).
Width must be between 18.5 (inches) and 19 (inches).
Depth must be between 25 (inches) and 25.5 (inches).
Must have aluminum frames with 1.5 x 1.5 diameter.
Must have 1 (inch) vertical basket/tray adjustability.
Supply Room Dimensions:
Separate attachment OR Clean Core Dimensions .
Infection Control & Cleanability
Surfaces must be able to withstand daily disinfection per VHA guidelines.
No seams, gaps, or exposed hardware that could harbor bioburden.
System must support clean/sterile supply segregation.
Safety & Ergonomics
Design must support safe material handling, reducing staff strain and injury risk.
Pull out components must have safety stops to prevent tipping or accidental release.
Durability & Longevity
Minimum expected service life: 10 years under continuous Operating Room usage.
Manufacturer must provide warranty and maintenance support consistent with industry standards.
Assembly & Installation
Must be installed without structural modification to walls, floors, or Operating Room infrastructure.
The Contractor must provide on site installation, configuration, and system testing.
System must be fully operational upon implementation.
Documentation & Support
The Contractor must supply assembly instructions, maintenance recommendations, and replacement part lists.
Availability of replacement parts must be guaranteed for the life of the product.
Contractor must provide staff orientation/training on system use and configuration.
Delivery Location
Delivery and Installation of all materials to:
Pittsburgh VAMC Attn: Operating Room
University Drive C.
Pittsburgh, PA 15240
Deliverables
Fully installed and operational custom supply storage system.
Contractor shall complete on-site installation within designated timeframe.
Contractor shall provide basic training system for VA Pittsburgh staff.
Training:
Contractor shall provide a one-day on-site instructor-led session of user training upon VA staff request.
Contractor shall provide a detailed user manual, along with customer support for follow-up training if required.
REQUEST FOR INFORMATION VENDOR RESPONSE QUESTIONS
Business size/status under applicable NAICS code.
Is the equipment on a Federal Supply Schedule or GWAC? Include schedule number.
Are you the manufacturer or distributor? If not, address the Non-Manufacturer Rule.
If a large business, identify authorized small business distributors.
If a small business reseller, describe any modifications made to items.
Is the item manufactured in the United States?
If subcontracting, list percentage breakdown of subcontracted vs. self-performed work.
Provide general market pricing for research purposes only.
Provide capability statement addressing salient characteristics.
Review the SOW and provide feedback or N/A.
Provide your UEI number.
Submission Instructions
Responses must be sent to Olivia McDonald at olivia.mcdonald@va.gov no later than 4:00 PM EST on 06/02/2026.
DISCLAIMER
This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses are not offers and cannot be accepted to form a binding contract.
