6530--STERILE PROCESSING SERVICE STORAGE SYSTEM

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C24226Q0756 is issued as a request for quotation (RFQ) for Sterile Processing Service Storage System. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2026-01, effective date of 03/13/2026. This solicitation is set-aside for Small Businesses (SB). The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 employees. The FSC/PSC is 6530. All interested parties shall provide quotations for the following: Statement of Work Introduction/Background This request is to purchase a custom-designed storage system for the Sterile Storage area of the Sterile Processing Service (SPS) at the Brooklyn Campus of VA New York Harbor Healthcare System (VA NYHHS). Currently, the Sterile Storage area in SPS at the Brooklyn Campus consists of fixed wire racks without labels. Sterilized instrument trays for surgical procedures are organized by service, but not by tray. The trays are scanned into the room, but not to a specific location. Some trays look similar from the outside, making them easy to put away in the wrong place. For the above reasons, SPS technicians need to spend time looking for trays, sometimes needing to look through the entire Sterile Storage area, to find the instrument trays needed for surgery, which leads to wasted time and increased inefficiency. In addition, the trays are currently stacked one on top of the other increasing the likelihood of a tear in the sterile wrapping which can cause an OR case cancellation. The storage racks are not on wheels, making it a challenge to clean the space effectively. If there is a prolonged issue with the temperature, humidity, or pressure relationship in the room, the instrument trays need to be removed from the racks and placed on a cart to transport to a different storage area. Transporting the trays in this manner is incredibly time-consuming and labor-intensive, taking time away from the reprocessing activities of SPS. Moreover, since each tray can weigh up to 25 pounds, it can lead to SPS staff injuries due to the physical labor involved. The requested storage system will maximize and organize the available storage space and have mobile, modular racks that can be easily moved as needed. In the requested storage system, racks will be color-coded by service, every instrument tray/container will have its own labeled location, and all instrument tray locations will be color-coded and labeled on the racks, enabling the trays to be scanned to a specific location on the rack, making the trays easier to find, thereby maximizing efficiency. Since each tray will have its own space, trays will not need to be stacked, preventing holes and tears in the wrappers that could lead to OR cancellations due to the instrument tray having to be reprocessed again prior to use. Loose instruments in peel packs will have their own drawer space, making them easier to find as well. The racks are modular, on wheels and have covers, making them easy to transport to other areas, as needed, e.g., in the event of temperature, humidity, and pressure relationship issues in the Sterile Storage Room, while preserving the sterility of the instrument trays. Requirements This request is for the Sterirack Storage System as detailed in drawing number SR-5324.001.03REV1 (embedded below). The requested items must possess the characteristics described herein. This request, with the following salient characteristics required: The storage system must be custom designed and configured to fit the Sterile Storage room in the Brooklyn SPS department and maximize storage space in the room. The racks must be mobile, modular, and of the required sizes with covers for each rack for greater flexibility and adaptability of the space. It is the sole responsibility of the Contractor to verify all dimensions and take field measurements to confirm that a particular installation effort can proceed. The Contractor must conduct a mandatory site walkthrough with VA staff to acquire requirements for the installation of the Sterirack Storage System. Some modifications might be required due to height restrictions, shelf spacing, etc. Also ensure all racks and their locations are ADA compliant. Create documentation and drawings for the installations. Submit in writing results of the on-site walkthrough and the project requirements set forth by VA NYHHS SPS staff. Racks: Must be adjustable and made of stainless steel with solid bottoms. Racks will be color-coded by service (e.g., using color-coded post strips). (Color-coding will be worked out prior to the assembly of Sterirack Units.) All instrument tray locations must be labeled on the racks. Each tray will have its own location. Color-coded label holders will be provided by the vendor. Shelves: Must be adjustable and be open-wire or fine mesh to prevent dust build-up on the shelves. Options for shelves that are fixed or slide out will be provided for better ergonomics. All shelves must have rounded corners to prevent tears in instrument tray wrappers. Drawers with adjustable dividers for instruments in peel packs are requested. All surfaces must be easy to clean. Assembly/Installation the vendor will : Assemble the Sterirack units and furnish and install all necessary equipment to enable storage racks to be functional. Test the storage racks for safety and to ensure they are functioning effectively. Provide a designated supervisor present and responsible in charge on the project site during all phases of the installation. Provide all labor, materials, transportation and equipment to complete assembly/installation. Assembly/installation of the storage system will take place during the administrative work week (Monday to Friday) between 8AM and 4:30PM and should be completed within 3 business days to minimize disruption to SPS workflow. Warranty the Sterirack Storage System for 10 years. The system is fully customizable; it is flexible and adaptable based on changing needs. The vendor will come onsite and make requested changes (e.g., swap out baskets/shelves) within 30 days of system installation at no additional cost to VA NYHHS. If applicable, provide a project maintenance guide with all manufacturer-specific operating and maintenance instructions for all necessary equipment installed. Provide manual with basic system overview and instructions for routine use. Shipping and handling are included. This table summarizes the items needed: # Item # Description Quantity 1 SR-324.001.03REV1 Sterirack Storage System configuration detailed in drawing number SR-5324.001.03REV1. x11 units - Elevation A Mobile Starter Bays x28 units - Elevation A Mobile Addon Bays x3 units - Elevation B Mobile Starter Bays x1 unit - Elevation B Mobile Addon Bay x1 unit - Elevation C Mobile Addon Bay x1 unit - Elevation D Mobile Addon Bay x1 unit - Elevation E Mobile Addon Bay x1 unit - Elevation F Mobile Starter Bay x1 unit - Elevation F Mobile Addon Bay x11 Aisle Signs 1 2 CC-8136-714 Custom Cart Cover, 74 1/5"W x 27 3/16"D x 76"H, 400 Denier Nylon (Color TBD), Clear Front Flap/Zippered Closure, Clear Routing Pocket on Left Side, Velcro Tabs on Top of Cart *Made for 4-Bay Carts* 9 3 CC-8137-714 Custom Cart Cover, 57"W x 27 3/16"D x 76"H, 400 Denier Nylon (Color TBD), Clear Front Flap/Zippered Closure, Clear Routing Pocket on Left Side, Velcro Tabs on Top of Cart *Made for 3-Bay Carts* 3 4 CC-8138-714 Custom Cart Cover, 39"W x 27 3/16"D x 76"H, 400 Denier Nylon (Color TBD), Clear Front Flap/Zippered Closure, Clear Routing Pocket on Left Side, Velcro Tabs on Top of Cart *Made for 2-Bay & Double Wide Carts* 2 5 CC-8139-714 Custom Cart Cover, 21 1/2"W x 27 3/16"D x 79"H, 400 Denier Nylon (Color TBD), Clear Front Flap/Zippered Closure, Clear Routing Pocket on Left Side, Velcro Tabs on Top of Cart *Made for 1-Bay Carts* 1 6 Sterirack Assembly - Coulmed will assemble the Sterirack Units. - Color coding will be worked out prior to the assembly of Sterirack Units. - Debris removal left-over from project to be discarded in facilities bin. - Assembly to be conducted during normal business hours 7:30am-5pm (Monday Friday). 1 Privacy Training for contractor without access to VA Sensitive Information All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information. Contractors must provide certifications of completion to the COR during each year of the contract.  Training expires 365 days after the training is taken.  This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements. Place of Performance / Delivery VA NYHHS New York Campus Sterile Processing Service 800 Poly Place Brooklyn, NY 11209 Period of Performance 2 months (ARA). The full text of FAR provisions or clauses may be accessed electronically at http://www.va.gov/oal/library/vaar/index.asp (VAAR) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR OVERHAUL) The following solicitation provisions and clause apply to this acquisition: FAR 12.205 Solicitation Provisions and Contract Clauses. The following provisions are included: 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation 52.204-7 System for Award Management Registration 52.204-7 System for Award Management Registration, with Alternate I 52.204-90 Offeror Identification 52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) 52.209-12 Certification Regarding Tax Matters 52.219-2 Equal Low Bids 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products 52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification 52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan 52.223-4 Recovered Material Certification 52.225-2 Buy American Certificate 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate 52.225-6 Trade Agreements-Certificate 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications 52.226-3 Disaster or Emergency Area Representation 52.229-11 Tax on Certain Foreign Procurements Notice and Representation 52.240-90 Security Prohibitions and Exclusions Representations and Certifications FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision) FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) (a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered: A comparative evaluation based on price and other factors will be conducted, evaluation factors other than price when combined are significantly more important than price. The Government reserves the right to consider a quotation other than lowest price. The Government reserves the right to select quotations that provides benefits to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. The following factors will be used to evaluate offers: Technical capability of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Period of Performance with Delivery: Quotations will be evaluated to the extent they can reasonably meet the Government's needs with respect to full project completion from date of award. (3) Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. (b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors. As prescribed in 22.2203, insert the following clause: Addressing DEI Discrimination by Federal Contractors (Deviation DATE) (a) Definitions. As used in this clause Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources. (b) In connection with the performance of work under this contract, the Contractor agrees as follows: (1) The Contractor will not engage in any racially discriminatory DEI activities; (2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause; (3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts; (4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and (5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause. (6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4). (c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States. (End of clause) FAR 52.225-2 Buy American Certificate. Buy American Certificate (Oct 2022) (a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component. (2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies." (b)Foreign End Products: Line Item No. Country of Origin Exceeds 55% domestic content (yes/no) (b)[List as necessary] (c) Domestic end products containing a critical component: Line Item No. ___ [List as necessary] (d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. (End of provision) Signature: _____________________________________ Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025). To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 52.219-33 Nonmanufacturer Rule (SEP 2021) (DEVIATION NOV 2025) FAR 52.225-1 Buy American-Supplies (OCT 2022) (DEVIATION NOV 2025) FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025) VAAR 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION). VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.246-71 Rejected Goods (OCT 2018) VAAR 852.247-73 Packing for Domestic Shipment (OCT 2018) VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) As prescribed in 819.7011(c), insert the following clause. The contracting officer shall tailor the clause in paragraph (a)(2)(iii) as appropriate: (a)Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Offeror check the appropriate box] (i) [ ] In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act. (2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]: (i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i). (ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii).The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in check each box below.] [ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18). [ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied. [ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice. (iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns. (3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (4) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating 18 U.S.C. 1001. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification: I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_______________________________________________________ Company Name and Address:___________________________________ (End of clause) *The Government will not consider offers for award from offerors that do not provide the Buy American certification with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award. Certificate must be filled out, signed, and submitted with proposal. *The Government will not consider offers for award from offerors that do not provide the Limitations of Subcontracting document with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award. Document must be filled out, signed, and submitted with proposal. All quoters shall submit the following: One (1) quote in PDF format One (1) Limitations on Subcontracting certificate, filled out and signed in PDF format One (1) Buy America Certificate, filled out and signed in PDF format All quotes shall be sent to the Contracting Officer at Wilmen.Joa@va.gov Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than July 27th, 2026, at 11:00 AM EST at email: Wilmen.Joa@va.gov . Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact: Wilmen Joa Contracting Officer Network Contracting Office (NCO2) Wilmen.Joa@va.gov