6920--Syracuse VAMC Police Firearms Simulator See Notice of LOS for Signature

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 Effective 3/13/2026 This solicitation is set aside for SDVOSB businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 334118, with a small business size standard of 1000 Employees. The FSC/PSC is 6920. The Syracuse VAMC requires the following firearms training system; all interested parties shall provide quotations for: Statement of Work Police Firearms Simulator 06/02/2026 GENERAL INFORMATION Title of Project: Police Firearms Training Simulator Acquisition Type of Contract Contemplated: Firm Fixed-Price Purchase Agreement SCOPE The Syracuse VA Medical Center (VAMC) will acquire and deploy the MILO Training Systems Modular Virtual Scenario Training Kit. This training simulator will enhance firearms training, tactical decision-making, and incident response preparedness for VA Police and designated personnel. The system includes modular hardware, scenario authoring tools, and accessories for a comprehensive and customizable training environment. The Syracuse VA Medical Center (VAMC) Police Service requires the exact acquisition, delivery, onsite installation, configuration, and initial user training of one (1) MILO Range Modular Scenario Awareness Training System (MSATS) with associated components and options listed herein. This includes all required system hardware, software, training devices, simulation accessories, scenario authoring capabilities, warranty, and optional extended support. The system must support multi-lane, multi-user, scenario-based police firearms and de-escalation training per product specifications current as of June 2026. The system must be installed, tested, and confirmed fully operational at the VA-designated training location at the Syracuse VAMC. REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS Specifications: System Description 1.1 The contractor shall deliver, install, and configure one (1) MILO Range MSATS GSA Modular Virtual Scenario Training Kit, as described by FAAC Incorporated Part Number "MSATS GSA", including all standard and required components. Mandatory System and Subsystem Inclusions: 2.1 MSATS System Core (Qty: 1) Interactive scenario simulator platform capable of running a minimum of 900 interactive video scenarios (delivered and ready for use at installation). Multi-lane range software supporting a minimum of 8 simultaneous device users. GraphX dynamic target exercises (minimum 100). GreenFX hybrid video avatar scenarios for escalation/de-escalation training. Lowlight and flashlight simulation scenarios. Instructor-triggered scenario branching for baton and strike training. Full-featured training records and reporting (exportable for training files). 2.2 Hardware Requirements Dedicated simulation computer (Microsoft Windows OS). HD projector: no less than 3000 lumens, minimum 1920 x 1080 resolution, short-throw lens supporting operation at 7 feet from projection screen. 12ft x 7ft free-standing, foldable, transport-ready projection screen, with protective case must allow assembly and tear-down within 20 minutes by two people. Portable PA/speaker system, ruggedized instructor tablet (touchscreen-enabled). All necessary system, video, power, and device cables for plug-and-play operation. Enclosed, ruggedized transport/storage case for all major components protective, crush-resistant with lockable latches. 2.3 Simulation Devices (Minimum included in base delivery) Two (2) dryfire, inert simulation training pistols (shape and controls/features must directly emulate standard law enforcement handgun operation). One (1) inert simulation pepper/OC spray device. One (1) simulation flashlight (handheld or weapon mount compatible). Laser training detection system supporting connection and recognition of up to eight (8) laser-enabled devices (standard and simulation pistols). 2.4 WRK Pistol Recoil Kits (Qty: 2) WRK Pistol Kits, Sig P320 compatible. Each kit must provide realistic recoil, built-in training laser, and include two (2) air magazines (per kit) for 12g CO cartridges. Kits must be compatible with unmodified, real customer-supplied Sig P320 pistol frames (weapon not supplied). Each kit includes detailed installation and maintenance instructions and required tools for user-level swaps. GSA part number MILO-RECOIL-HANDGUN. 2.5 WRK Refill Nozzles (Qty: 2) Each nozzle must allow refill of standard 12g CO training magazines, tank included. GSA part number MILO-RECOIL-NOZZLE. 2.6 WRK Magazines (Qty: 2) Each compatible with WRK Pistol Kits, must accept CO refills, support minimum 100 actuations per fill. 2.7 Course Designer Authoring Station (Qty: 1) Laptop computer pre-installed with MILO Course Designer software and content. Must permit HD and 4K video scenario editing and creation. Must include external 4K UHD video camcorder and cabling. Full suite of scenario authoring/editing tools. All manufacturer s documentation and user guides in English, both print and digital. 3. Software & Licensing 3.1 All software must be delivered fully licensed, with no seat/license use restrictions for VA PC users or trainer accounts. 3.2 The scenario library, editing suite, and training records modules must be pre-installed and validated functioning prior to acceptance Services 4.1 Shipping/Delivery: Vendor must provide white-glove shipping direct to the designated Syracuse VAMC delivery location (include any OCONUS/CONUS differential costs in quote if applicable). 4.2 Installation/Setup: Onsite, vendor-led physical installation and functional test of all system hardware and accessories. System must be made fully operational prior to training. Setup and testing to be scheduled in consultation with VA project lead. 4.3 Training: One (1) full day (minimum 8 hours) on-site operator training for up to six (6) VA Police or authorized users, focusing on: System setup and breakdown Scenario selection and operations Safety and maintenance of all simulators and kits Authoring station functionality for custom scenario creation Exporting training logs/records Warranty and Support 5.1 Warranty (INCLUDED): Minimum two (2) years manufacturer s warranty for the entire system (hardware and software). Fully covers all non-consumable parts, labor, tech support, and software updates. 24/7 technical support via phone and email during warranty. Free access to downloadable software/firmware/content updates during coverage. 5.2 Extended Warranty (OPTIONAL, ADD LINE ITEM): Additional one (1) year Bronze Warranty extension, to commence immediately after expiration of included warranty. Bronze Warranty must provide: 24/7 technical support Free refresher operator training at vendor s headquarters All system software/content upgrades included. 5.3 Vendor must provide all warranty terms, escalation points of contact, and detailed procedures for submitting claims and hardware replacements. Documentation/Instruction 6.1 Printed user manuals for all primary system components, simulation weapons, refill nozzles, magazines, course authoring station. 6.2 One complete digital set of operator, maintenance, and quick-reference guides for both system and accessories. 6.3 All warranty documents. Common Nomenclature Modular Virtual Scenario Training Kit (MILO Range MSATS) for Police Firearms Simulation Kind of material Computer-based immersive virtual training system with simulation weapons and authoring capabilities Electrical Data (i.e., 110 v, 60 Hz, 3 Ph, etc.): 110V, 60Hz standard power requirements for U.S. operation Dimensions, size, capacity: Ruggedized transportable case, 12ft x 7ft projection screen, multi-lane capacity (up to 8 devices), HD projector, instructor tablet Principles of operation: Interactive video-based and dynamic target simulation, using dryfire and recoil weapon kits with laser detection and scenario branching Restrictive environmental conditions: Indoor use requires suitable space for setup of projection screen and lane area Intended use: Police and security firearms simulation, de-escalation, and tactical training Equipment with which the item is used: Dedicated simulation pistols, refill nozzles, magazines, inert OC spray, simulation flashlight (included) End item application: Law enforcement and security officer training Original equipment manufacturer part number: MSATS GSA, MILO-RECOIL-HANDGUN, MILO-RECOIL-NOZZLE Other pertinent information that describes the item, material or service required: Interactive branching video scenarios (900+ as of Feb 2026) Multi-lane firing range and qualification courses Includes GraphX dynamic target exercises, GreenFX hybrid avatar scenarios, and lowlight/flashlight training Course Designer Authoring Station for scenario creation (laptop and 4K camcorder with editing software) All system cables, ruggedized transport case, and 1-day onsite operator training (up to 6 students) Free software updates and 24/7 support during warranty period OTHER UNIQUE REQUIREMENTS Compatibility with Existing Equipment: All delivered items shall be standalone and not require interoperation with non-vendor hardware. IT Compliance: Vendor must state system s compatibility with VA network/data security, if applicable (otherwise, standalone). No Ongoing Construction: Vendor and Customer must confirm install location prior to delivery. Training Compliance: Operator training must adhere to VA infection control and access security during delivery and onsite days. Safety/Compliance: System to comply with all applicable VA, OSHA, and US Federal electrical and operational standards for simulation devices. DELIVERY Example Deliverable Schedule Deliverable Description Quantity/Media Date Completed MILO MSATS System & Accessories Complete simulator, weapons kits, authoring station 1 system TBD Operator Training 1 day onsite for up to 6 students In-person/onsite At installation Extended Bronze Warranty (option) 1-year extension with additional benefits 1 unit (optional) TBD Government Review (as applicable) Inspection and acceptance N/A Upon delivery Resubmit with Government comments If required by contract review process N/A As needed Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI) None required. All simulation equipment, devices, and training will be delivered by the vendor. SECURITY All training and simulator use must comply with VA and local law enforcement security protocols. Access to the simulator and any recorded training data is restricted to authorized VA personnel. SPECIAL MATERIAL REQUIREMENT N/A PLACE OF PERFORMANCE Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210 Designated police training/classroom location. PERIOD OF PERFORMANCE System delivery and installation: Estimated Q4 FY2026 (exact date TBD upon contract award and vendor schedule). Warranty and support: 2-year period included, with optional 1-year extension. BILLING/INVOICING Base System: Base + 1 Yr Bronze Warranty: Invoicing terms per contract award. Payment via EFT, check, or approved purchasing method CUSTOMER INFORMATION Vendor: OEM FAAC Incorporated 1229 Oak Valley Drive Ann Arbor, MI 48108 USA +1 800 344 1707 sales@milorange.com CAGE Code: 3J401 DUNS: 175204163 UEI: UY43FBN7NHK8 GSA Schedule: PSS/00CORP; Contract # GS-00F-332CA NOTE: Any deliverable not identical to the part numbers, feature sets, scenario content quantity, and hardware descriptions listed above will be considered non-conforming and subject to rejection at Government discretion. FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. All quotes shall be sent to: Barry.Sawyer@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. The following are the decision factors: Price, past performance, technical, warranty/extended warranty, product support, speed of delivery. NOTE: RFO FAR 52.212-3 is RESERVED and replaced with:www.sam.gov registration is required to be complete at time of submission of response.] Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services DEVIATION OCT 2025 "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than [16:00 pm EST on 8/31/2026/2026] at Barry.Sawyer@VA.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(C). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact: Barry Sawyer Barry.Sawyer@va.gov 585-500-9196. FAR Number Title Date 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES NOV 2023 52.222-90 Addressing DEI Discrimination by Federal Contractors Apr 2026 ANY AGENCY WISHING TO SUBMIT A QUOTE/OFFER MUST COMPLETE THE FOLLOWING AND SIGN 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. As prescribed in 819.7011(c), insert the following clause. The contracting officer shall tailor the clause in paragraph (a)(2)(iii) as appropriate: VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) (a)Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that (1)If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Offeror check the appropriate box] (i) [ ] In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act. (2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]: (i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i). (ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii).The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in check each box below.] [ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18). [ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied. [ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice. (iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).] [ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns.[Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.] (3)The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States.The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (4)If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating 18 U.S.C. 1001. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal.The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification: I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract.I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:______________________________________ ________________________________________________________________ (End of clause)