SOURCES SOUGHT NOTICE
REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT
THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the requirements below. Responses to this notice will be used by the Government to make appropriate acquisition decisions.
DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the Government to form a binding contract IAW FAR 15.201(e).
RESPONSES TO THIS NOTICE:
Responses to this notice must be submitted to Timothy Scarborough via email at Timothy.Scarborough@va.gov. Telephone responses shall not be accepted.
Responses must be received no later than July 21, 2026, at 08:00 CST.
BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE FOLLOWING:
A. RESPONSES FOR ALL REQUIREMENT TYPES:
1. Company Name:
2. Company Address:
3. SAMS UEI:
4. Company POC:
5. Phone Number:
6. EMAIL:
7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?
NAICS: 337127 NAICS SIZE STANDARD: 500 Employees
8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?
a. If so, please provide the company name, company POC, and small business status (if available):
9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?
10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.
11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA Strategic Acquisition Center (SAC); or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?
a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.
b. Are the products and/or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.
12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.
13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the Statement of Requirements and potential solicitation.
B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)
1. Is your company the manufacturer of the product(s) identified in this sources sought?
IF NOT:
a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.
b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?
c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.
d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:
1. The products your company provides are manufactured by a small business.
2. The total number of employees at your company does not exceed 500.
3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.
4. Your company takes ownership/possession of the products in a manner consistent with industry standards.
2. Does your company offer comparable products other than the brand identified in this sources sought?
IF SO:
a. Do the products your company provide meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed; performance requirements; and/or essential physical characteristics?
b. Please provide a factual comparison of your company s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.
3. Are the products your company provides in response to this sources sought considered Commercial Off the Shelf (COTS) items IAW FAR 2.101 Commercial Items ?
4. What is the delivery/lead time of the products your company provides?
5. Are there scaled delivery/lead times with greater quantities? Please elaborate.
6. What is the current life cycle of the products your company provides?
7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies/schedule and estimated cost annual cost.
8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.
9. Are the products your company provides in response to this sources sought manufactured in the United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?
If Not:
a. Please provide the name of the country where the products are manufactured.
b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?
SOURCES SOUGHT DISCRIPTION:
The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide dental furniture in accordance with (IAW) the below requirement and North American Industry Classification System (NAICS) code 337127 with a size standard of 500 employees.
REQUIREMENT:
STATEMENT OF WORK
GENERAL INFORMATION
1. Title of Project: KCVAMC Canteen Seating
2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Requirements for the furniture are described and include banquet seating, individual tables, individual chairs and individual stools.
3. Background: The seating in the Canteen at the Kansas City VA Medical Center is failing and has become a safety hazard and infection prevention risk, having been in place several years past its warranty. The intent of this procurement is to provide safe, cleanable and comfortable seating for the Canteen.
4. Performance Period: The contractor shall complete the work required under this SOW in 90 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor s proposal, the contractor s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO.
5. Type of Contract: Firm-Fixed-Price
B. CONTRACT AWARD MEETING
The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived.
C. GENERAL REQUIREMENTS
1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.
2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.
3. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 14 calendar days from the date of receipt. The contractor shall have 14 calendar days to deliver the final deliverable from date of receipt of the Government s comments.
D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES
Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW.
Task One: The contractor shall confirm all details of the order all finishes and materials to be specified correctly with the KCVA Interior Designer prior to placing the order after award. The ordering/manufacture dates will be coordinated with the KCVA Interior Designer so that the construction phase of the Canteen will align with the completion of the manufacture of the furniture.
Deliverable One: Seating as described for the renovation of the Canteen. The awardee must be able to provide a single source of providing the FF&E listed in this requirement as well as the installation for the product. All materials will be coordinated with the KCVA Interior Designer after award and prior to manufacture. A drawing is included which shows the placement of the following deliverables:
Qty. 6 Krug Chit Chat Square Table, Round Corners, Square Base, 30 Wx30 Wx29 H or equal
Qty. 4 Krug Chit Chat Rectangular Table, Round Corners, Square Base, 160 Wx30 Wx29 H or equal
Qty. 7 Krug Chit Chat Rectangular Table, Round Corners, Two Square Bases, 46 Wx30 Wx29 H, or equal
Qty. 4 Krug Zola Two Seat, full back, Freestanding with Grade 4 and Grade 8 COM or equal
Qty. 5 Krug Zola Twin Two Seat, Full Back, Freestanding with Grade 4 and Grade 8 COM or equal
Qty. 28 Krug Karma 18.5 Leg Base, Silver Metallic, upholstered seat & Polymer back, No Arms, Grade 4 COM or equal
Qty. 5 Krug Karma Counter Height Stool, No Arms, Silver, Upholstered Seat Polymer Back, Grade 4 COM or equal
Task Two: Once the contractor places the order for manufacture of the agreed upon specifications for the seating, the contractor shall keep the KCVA Interior Designer informed of the timeline.
Task Three: If the dates do not line up perfectly for the delivery and installation of the furniture with the progress of construction, the contractor will hold the furniture for up to six months with no extra charge.
Task Four: The contractor will provide installation services for the furniture, following VA safety guidelines and those stated in sections F, H, and I.
E. CHANGES TO STATEMENT OF WORK
Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.
F. CONTRACTOR EXPERIENCE REQUIREMENTS
All Contractor employees will be approved by the COTR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COTR, and Project Manager/Task Manager when personnel are removed from the contract for any reason. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.
The contractor must inform the VHA COTR, and Project Manager/Task Manager when personnel are removed from the contract for any reason.
If a key person becomes unavailable to complete the SR, proposed Substitutions of key personnel shall be made only if approved by the COTR and Project Manager.
The contractor shall submit a resume of qualifications to the COTR for all direct employees proposed for the project. All Contractor employees will be approved by the COTR prior to bringing on duty.
G. CONFIDENTIALITY AND NONDISCLOSURE
It is agreed that:
1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.
2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.
3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.
CONTRACTOR PERSONNEL SECURITY REQUIREMENTS
Contractor Responsibilities
The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and are able to read, write, speak and understand the English language.
The contractor shall submit or have their employees submit the required forms (SF 86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the VA Office of Security and Law Enforcement within 30 days of receipt.
The contractor, when notified of an unfavorable determination by the Government, shall withdraw the affected employee from working under the contract.
Failure to comply with contractor personnel security requirements may result in termination of the contract for default.
2. Government Responsibilities
The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor, or to the contractor s employees, after receiving a list of names and addresses.
Upon receipt, the VA Office of Security and Law Enforcement will review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations.
The VA Office of Security and Law Enforcement will notify the CO, and contractor, of adjudication results received from OMB.
OPERATING CONSTRAINTS
Each member of the installation team will have to attend a Kansas City VA Medical Center safety course at the main campus 4801 E. Linwood Blvd, Kansas City, MO 64128. The course is held every Tuesday from 7AM to approximately 8AM in Building 6, Room 210. After this class, the crew will receive the necessary badges they must wear to perform the work within the medical facility.
