AMENDMENT FOR SOLICITATION 36C24E26Q0083
This amendment is to provide clarification for RFQ 36C24E26Q0083.
**Deadline for offers is extended to Monday, 8/17/2026, 4:00PM Eastern Time**
The solicitation contains conflicting quantities of annual dry ice and bins. The following table shall provide clarification along with Q/A below:
CAMPUS
LOCATION/BUILDING
LOCATION/ROOM NUMBER
NUMBER OF RENTAL BINS
POUNDS PER WEEK/BIN
TOTAL POUNDS PER WEEK
TOTAL QUANTITY PER YEAR
WLA
Building 114
3rd Floor
2
500
1000
52,000
WLA
Clinical Research Center (CRC), Building 500
Room 3070 (North, Pod D)
1
500
500
26,000
SACC-SEP
Building 7
Room A100
0
250
250
13,000
Weekly Total: 1,750
Annual Total: 91,000
QUESTIONS and ANSWERS
Question 1: Weekly and annual quantities
Can you please clarify the required weekly and annual dry-ice quantities for each delivery location. The pricing schedule, Statement of Need and detailed delivery schedule appear to contain different quantities.
The pricing worksheet lists 1,000 lbs. per week for Building 114, 500 lbs. per week for Building 500, and 250 lbs. per week for Sepulveda, totaling 1,750 lbs. weekly and 91,000 lbs. annually. The statement of need references approximately 96,000 lbs. annually, while the delivery schedule lists only 500 lbs. per week for Building 114. Please confirm the correct weekly and annual quantity required at each location.
Answer 1:
Total is 91,000 pounds annually. See table above for clarification of amounts per location, per week.
Question 2: Number and location of storage bins
Please confirm the total number of contractor-provided bins required at each location. The solicitation references three bins, while the detailed delivery schedule appears to require two bins at Building 500, one bin at Building 114, and one bin at Sepulveda. The pricing worksheet includes rental CLINs for two bins at Building 114 and one bin at Building 500, but no bin-rental CLIN for Sepulveda.
Answer 2:
The bin at Sepulveda is VA-owned. Only 3 rentals are needed:
2 vendor-provided, lockable bins at WLA in Building 114, 3rd floor
1 vendor-provided bin at WLA in CRC Building 500
Question 3: Bin replenishment or weekly exchange
Please confirm whether the contractor-provided bins will remain onsite and be replenished during each weekly delivery, or whether the contractor must remove and replace or exchange the bins each week.
Answer 3:
WLA - Building 114 3rd floor location
Contractor-provided bins (2) to remain onsite and replenished during weekly delivery
Contractor-provided bins should be lockable or modified to be lockable with a master lock key
WLA CRC Building 500 location
Contractor-provided bin (1) can remain onsite and replenished during weekly or may be swapped out
Contractor-provided bin does not require lock
SEP Building 7, Room A100
VA-owned bin should be replenished during weekly delivery
Question 4: Alternative delivery day
Would the VA consider accepting the weekly deliveries on Monday or Wednesday instead of Tuesday, provided deliveries continue to occur between 9:30 a.m. and 12:00 p.m. Pacific Time? An alternate delivery day may allow offerors to provide more favorable delivery pricing.
Answer 4:
Yes. Alternate delivery day may be suggested.
Question 5 : Slab dimensions and packaging
Please confirm whether dry ice slabs measuring approximately 2 inches by 10 inches by 10 inches are acceptable. Please also confirm whether the slabs may be individually bagged and packaged in bundles of three.
Answer 5:
Slab dimensions are fine but do not need to be individually packaged. Bundles of 3 or more are fine.
Questions 6: Emergency orders
The solicitation requires emergency orders to be delivered within six hours. Please clarify:
The anticipated frequency and typical quantity of emergency orders;
Whether emergency requests may be placed after normal business hours, on weekends, or on federal holidays; and
Whether emergency-delivery costs should be included in the regular weekly delivery CLINs or priced separately.
Answer 6:
Emergency order delivery requirement will be removed from the solicitation.
Question 7: Correct delivery locations
Please confirm the correct building and room information for each delivery point. The documents reference both Building 11 and Building 114, and identify the Sepulveda location as Room 140, Room 1-100, and Room A100.
Answer 7:
Location clarifications here and amended in SOW and Schedule
WLA Campus
Building 114, 3rd floor
Clinical Research Center Building 500, Room 3070 (North, Pod D)
SEP Campus
Building 7, Room A100
Question 8: Anticipated start date
The solicitation establishes a 60-month ordering period consisting of five 12-month order years but does not identify an anticipated performance start date. Please provide the estimated contract award and initial delivery dates.
Answer 8:
Contracting Officer anticipates awarding by 9/1/2026 with a start date of 9/28/2026.
Question 9: Facility access and recurring drivers
Please confirm whether recurring delivery drivers will require background investigations, PIV cards, VA identification badges, or advance facility-access approval for routine deliveries.
Answer 9:
No. Buildings/delivery areas are secure. Delivery personnel shall call announcing when they will arrive and will be escorted by VA-personnel while on station. Delivery personnel shall be clearly identified with contractor (or subcontractor) company identification.
Question 10: IDIQ minimum and maximum
Please identify the guaranteed contract minimum and applicable maximum ordering limitation. The minimum- and maximum-order fields in FAR 52.216-19 appear to be blank.
Answer 10:
Using the current market pricing, guaranteed contract minimum will be $1100 (an approximate amount for one-week delivery) and maximum will be $450,000.
__________________________________________________________
The following items are amended and are reflected in Attachment C - RFQ 36C24E26Q0083_amended made herein:
Statement of Work
Location clarifications within Price/Cost Schedule
Minimum and maximum fields updated in FAR 52.216-19
**Deadline for offers is extended to Monday, 8/17/2026, 4:00PM Eastern Time**
IMPORTANT: complete all instructions as noted in Instructions to Offeror within original solicitation. Additionally, please complete Blocks 15A 15C, Attachment D - Amendment of Solicitation. Incomplete submissions will be considered non-responsive.
All offeror quotes for this solicitation must be received electronically through email no later than Monday, 8/17/2026, 4:00PM Eastern Time. Offers shall be sent by email to Millicent Covert at millicent.covert@va.gov. Reference solicitation number 36C24E26Q0083 within subject line of the email. Any quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award.
