2
COMBINED SYNOPSIS/SOLICITATION
Life Safety Assessment Survey Building 100 and Building 1 Pipe Basement
(i) This is a combined synopsis/solicitation for a commercial service Fire Protection Code Life Safety Assessment of Building 100 and the Building 1 Pipe Basement at James A. Haley Veterans' Hospital (JAHVH) prepared in accordance with the format at Federal Acquisition Regulation (FAR) Subpart 12.202, "Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
(ii) The solicitation number is 36C24826Q0937 and is issued as a Request for Quotation (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026.
(iv) This solicitation is issued as Full and Open Competition (Open Market) no small business set-aside applies, with associated NAICS code 541350 Building Inspection Services, with a small business size standard of $11.5 Million. The FSC/PSC is H342 Inspection: Fire Control and Rescue Equipment.
This solicitation will use Comparative Evaluation in accordance with FAR 13.106-2(b)(3). Award will be made to the offeror determined to be technically acceptable, price reasonable, and representing the best value to the Government. All eligible, responsible offerors may submit quotes.
Responses shall be submitted on an all-or-none basis; no partial submissions will be accepted. Quotes must remain valid for 90 calendar days from the date of submission. All offerors must be actively registered in the System for Award Management (SAM) at https://www.sam.gov at the time quotes are due, with registration complete and free of missing elements (including representations and certifications).
(v) All interested companies shall provide quotations for the following:
Item No.
Description of Supplies/Services
Quantity
Unit
Unit Price
Amount
0001
Life Safety Assessment Survey JAHVH Building 100 (all levels, 217,863 SF) and Building 1 Pipe Basement (135,960 SF), in accordance with the attached Performance Work Statement (PWS) and applicable NFPA codes (NFPA 101, 80, 105, 72, 10, 25, 96), to include on-site survey, deficiency report, and life safety drawing discrepancy documentation.
Period of Performance: TBD
Principal NAICS Code: 541350 Building Inspection Services
Product/Service Code: H342 Inspection: Fire Control and Rescue Equipment
1.00
JOB
___________
___________
GRAND TOTAL
___________
(vi) JAHVH is seeking a qualified, independent third-party Fire Protection Engineer (or team of Fire Protection Engineers), not associated with the design team for the New Bed Tower project, to conduct a complete Life Safety Assessment of Building 100 (all levels) and the Building 1 Pipe Basement, verifying compliance with the applicable edition of NFPA 101 and related referenced codes, identifying discrepancies between existing Life Safety Drawings and actual field conditions, and producing a written deficiency report referencing applicable code standards. Full requirements, technical scope, deliverables, and the Quality Assurance Surveillance Plan (QASP) are set forth in the attached Performance Work Statement (PWS).
(vii) Place of Performance/Place of Delivery:
James A. Haley Veterans' Hospital (JAHVH)
13000 Bruce B. Downs Blvd.
Tampa, FL 33612-4745
The full text of FAR provisions or clauses may be accessed electronically at: https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/
(viii) The following solicitation provisions apply to this acquisition:
1. FAR 52.212-1, "Instructions to Offerors Commercial Products and Commercial Services" (current clause date per FAC 2026-01)
(ix) Offerors are advised to complete annual representations and certifications electronically via the System for Award Management (SAM) website at https://www.sam.gov in accordance with FAR 52.212-3, "Offeror Representations and Certifications Commercial Products and Commercial Services." If paragraph (j) of the provision is applicable and not otherwise available via SAM.gov, a written submission is required with the quote.
Unique Entity Identifier (UEI). Applies to all quotes exceeding the micro-purchase threshold (currently $10,000, subject to change verify current threshold), and to quotes at or below that threshold if this solicitation requires SAM registration. The quoter must enter its UEI, and Electronic Funds Transfer (EFT) indicator if applicable, in the block with its name and address on the cover page of its quote (see FAR Subpart 32.11). Quoters without a UEI should contact the entity designated at www.sam.gov to obtain one prior to quote submission.
The following additional provisions apply per the agency clause matrix, incorporated by reference under 52.252-1, "Solicitation Provisions Incorporated by Reference":
Provision
Title
52.204-7
System for Award Management
52.204-16
Commercial and Government Entity Code Reporting
52.204-17
Ownership or Control of Offeror
52.225-25
Prohibition on Contracting with Entities Engaging in Certain Activities Relating to Iran Representation and Certifications
(x) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, is most advantageous to the Government, price and other factors considered. The following evaluation approach and factors apply:
Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3); quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to select a quotation other than the lowest-priced quotation if it provides additional benefit(s) to the Government, but is not required to do so. Each response must meet the minimum requirements of the solicitation and the PWS. The Government is not requesting or accepting alternate quotations.
Technical Acceptability Evaluated as Acceptable or Unacceptable based on:
a. Technical and Management Approach Quoters shall submit a technical approach demonstrating a thorough understanding of the requirements of the PWS, including the proposed methodology for conducting the on-site survey of Building 100 and the Building 1 Pipe Basement, sequencing, and approach to identifying and documenting NFPA code deficiencies. No page limit applies.
b. Contractor/Personnel Qualifications Quoters shall provide evidence that the proposed Fire Protection Engineer(s) hold current, valid Fire Protection Engineer certification and possess a minimum of 10 years' experience designing and/or assessing healthcare facilities, per the PWS "Requirements" and "Contractor Experience Requirements" sections. Quoters shall also demonstrate the company's past performance/experience in healthcare-facility life safety assessments.
Past Performance The Government will assess the relative risk associated with the quoter's likelihood of successful performance based on the Contracting Officer's knowledge of and previous experience with the service, customer surveys, past performance questionnaires, the Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/, or other reasonable basis. A quoter with no CPARS record will receive a neutral rating (neither favorable nor unfavorable).
Price Price shall be submitted on the quoter's own form as a firm-fixed price for the total assessment (Item 0001), inclusive of all labor, travel, reporting, and deliverables described in the PWS. The Total Evaluated Price will be the sum of all line items quoted.
(xi) FAR 52.212-4, "Contract Terms and Conditions Commercial Products and Commercial Services" applies to this acquisition. No addenda clauses beyond those listed in Section (xii) below are incorporated.
(xii) FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services" applies. The following subparagraphs of FAR 52.212-5 are applicable:
Clause
Title
Date
52.204-7
System for Award Management
(OCT 2018)
52.222-3
Convict Labor
(JUN 2003)
52.222-19
Child Labor Cooperation with Authorities and Remedies
(FEB 2016)
52.222-21
Prohibition of Segregated Facilities
(APR 2015)
52.222-26
Equal Opportunity
(APR 2015)
52.222-35
Equal Opportunity for Veterans
(JUN 2020)
52.222-36
Equal Opportunity for Workers with Disabilities
(JUL 2014)
52.222-37
Employment Reports on Veterans
52.222-41
Service Contract Labor Standards
(AUG 2018)
52.222-42
Statement of Equivalent Rates for Federal Hires
(MAY 2014)
52.222-55
Minimum Wages Under Executive Order 14026
52.222-62
Paid Sick Leave Under Executive Order 13706
52.222-50
Combating Trafficking in Persons
(MAR 2015)
52.222-54
Employment Eligibility Verification
(MAY 2022)
52.223-18
Encouraging Contractor Policies to Ban Text Messaging While Driving
(AUG 2011)
52.225-13
Restrictions on Certain Foreign Purchases
(JUNE 2008)
52.232-33
Payment by Electronic Funds Transfer System for Award Management
852.203-70
Commercial Advertising
(JAN 2008)
852.232-72
Electronic Submission of Payment Requests
852.233-70
Protest Content/Alternative Dispute Resolution
(OCT 2018)
852.233-71
Alternate Protest Procedure
(OCT 2018)
852.237-70
Contractor Responsibilities
52.252-2
Clauses Incorporated by Reference
(FEB 1998)
Full text of 52.252-2-referenced clauses is available electronically at: https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/
Service Contract Labor Standards / Wage Determination
FAR 52.222-41, "Service Contract Labor Standards" (AUG 2018) and 52.222-42, "Statement of Equivalent Rates for Federal Hires" apply to this acquisition.
CONTRACTOR IS RESPONSIBLE FOR CORRECT WAGE TITLE CLASSIFICATION OF ITS EMPLOYEES AND COMPLIANCE WITH ALL APPLICABLE WAGE AND HOUR LAWS.
The Department of Labor Wage Determination for the specific locality applies to this solicitation and any resulting contract, and is available at https://beta.sam.gov/:
Florida Counties of Hernando, Hillsborough, Pasco, Pinellas
Wage Determination No.: 2015-4571
Revision No.: 29
Date of Last Revision: May 13, 2026
The listing above is not necessarily all-inclusive of every wage determination applicable to the place(s) of performance. It is the contractor's responsibility to obtain and evaluate the current wage determination for each locality of performance.
(xiii) All responses must include verification that each specification and requirement outlined in the PWS (including the Fire Protection Engineer certification and 10-year healthcare experience requirement) is met.
A written notice of award or acceptance of a quote, furnished to the successful quoter within the time for acceptance specified, shall result in a binding contract without further action by either party. The Government reserves the right to make no award if no quote meets the requirements of this solicitation.
SUBMISSION OF QUOTES. Quotes shall be submitted as one combined PDF document, at or before the exact date/time specified below, by email to the Point of Contact listed below, to include:
A quote on company letterhead, submitted on the vendor's own form, including all required attachments.
Contractor Name, UEI#, address, and point(s) of contact (name, phone, email).
Evidence of Fire Protection Engineer certification(s) and resume(s)/qualifications demonstrating 10+ years' relevant experience for all personnel proposed to perform the assessment.
A firm-fixed price for the total scope of work described in the PWS, inclusive of all travel and reporting costs.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale, if any.
There are no additional contract requirements, terms, or conditions beyond those stated herein.
(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.
Vendor Questions: Questions regarding this solicitation should be forwarded in writing via email no later than 07/13/2026, 11:00 AM EST.
(xv) Quotes must be emailed to Walida.MooreSaintil@va.gov and received no later than 07/16/2026, 11:00 AM EST.
(xvi) Point of Contact: Walida Moore-Saintil, Contracting Officer, Walida.MooreSaintil@va.gov.
NO PHONE CALLS WILL BE ACCEPTED. NO LATE SUBMISSIONS WILL BE ACCEPTED.
End of Document See attached: ATTACHMENT 1 Performance Work Statement (PWS), Life Safety Survey, Building 100 and Building 1 Pipe Basement
