Ice Makers & Medical Grade Ref./Freezers Brand Name or Equal
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ and the solicitation number is 36C25526Q0250. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside for Small Business
The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1250 employees.
The FSC/PSC is 4110.
IAW FAR 19.104(f)(3)(iv); A nonmanufactuer Rule (NMR) class waiver for NAICS code
333415 is being utilized for this solicitation. Therefore; a nonmanufacturer may provide
an end item of an other than small business.
The Harry S. Truman Veterans Affairs Medical Center is seeking to purchase Ice Makers & Medical Grade Ref./Freezers Brand Name or Equal.
Brand-Name Product Information:
Manufacturer: Follett
All interested companies shall provide quotations for the following:
Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
Ice Machine, Dispenser, Nugget, Countertop / 25CI414A-L Brand Name or Equal
1
EA
$
$
0002
Freezer, Laboratory, 1 Door / FFZR25-LB-RSD Brand Name or Equal
2
EA
$
$
0003
Freezer, Medical Grade, Undercounter / FZR4P-0L-00-00 Brand Name or Equal
2
EA
$
$
0004
Refrigerator/Freezer, Biological, Upright, 18 Cu Ft / REFFZR21-GS Brand Name or equal
4
EA
$
$
0005
Refrigerator, Biological, Upright, 20 Cu Ft / REF20i-4S-R0000G Brand Name or equal
1
EA
$
$
0006
Refrigerator, U/C or F/S, 2.5 Cu Ft, Right Hinged / REF2 Brand Name or equal
6
EA
$
$
0007
Refrigerator, Lab, SS, 2 Door, 6 Shelves / REFVAC45-LB-00000G Brand Name or equal
2
EA
$
$
Grand Total
$
Description of Requirements for the items to be acquired; See attached statement of work
Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at
Place of Performance/Place of Delivery
Address:
Harry S. Truman Veterans Affairs Medical Center, 800 Hospital Dr. Columbia, MO
Postal Code:
65203
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
All quoters shall submit the following: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) Completion of FAR 25 Provision FAR 52.225-2 Buy American Certificate; (III) Delivery Lead Time; and (IV) Price.
The deadline for all questions is 11:00pm CT, July 20, 2026
All quotes shall be sent to Danzel.Streets@va.gov no later than 11:00pm CT, July 24, 2026
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must
Meet the salient physical, functional, or performance characteristic specified in this solicitation;
Clearly identify the item by-
Brand name, if any and
Make or model number,
Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.
The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of FAR 25 Provision FAR 52.225-2 Buy American Certificate; and (III) Price.
Volume I - Technical capability or quality of the item offered to meet the Government requirement
The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.
Volume II Completion of FAR 25 Provision
The offeror shall complete the provision if required by FAR Part 25. Provision FAR 52.225-2 Buy American Certificate
Volume III Price
Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule; including delivery lead time.
(End of Addendum to 52.212-1)
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:
The following factors shall be used to evaluate quotations:
Factor 1. Technical capability or quality of the item offered to meet the Government requirement
Factor 2. Completion of FAR 25 Provision 52.225-2 Buy American Certificate
Factor 3. Price, including delivery lead time.
Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Factor 2. Completion of FAR 25 Provision: The Government will evaluate quotes of foreign and domestic offers IAW FAR Part 25. The offeror will complete the provision if required IAW FAR 25. FAR 52.225-2 Buy American Certificate
Factor 3. Price: The Government will evaluate the price by adding the total of all line-item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Delivery lead time must meet the Government timeline stated in the SOW.
(End of Addendum to 52.212-2)
52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. Offerors must be registered in SAM at time of offer submission.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023)
To facilitate the award process, all quotes must include a statement regarding the
terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998)
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The full text of VAAR provisions or clauses may be accessed electronically at
http://www.va.gov/oal/library/vaar/index.asp
The following FAR clauses incorporated by reference;
FAR 52.203-17
Contractor Employee Whistleblower Rights. (NOV 2023)
FAR 52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)
FAR 52.204-13
System for Award Management Maintenance (OCT 2018)
FAR 52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)
FAR 52.209-10
Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)
FAR 52.219-28
Post Award Small Business Program Representation (NOV 2020)
FAR 52.219-33
Nonmanufacturer Rule (MAR 2020) Waiver 334510 Applies
FAR 52.222-3
Convict Labor (JUN 2003)
FAR 52.222-19
Child Labor Cooperation with Authorities and Remedies (JUL 2020)
FAR 52.222-35
Equal Opportunity for Veterans (JUN 2020)
FAR 52.222-36
Equal Opportunity for Workers with Disabilities (JUN 2020)
FAR 52.222-37
Employment Reports on Veterans (JUN 2020)
FAR 52.222-50
Combating Trafficking in Persons (OCT 2020)
FAR 52.222-90
Addressing DEI Discrimination by Federal Contractors (APR 2026)
FAR 52.225-3
Buy American-Free Trade Agreements-Israeli Trade Act. (NOV 2023) (DEVIATION NOV 2025)
FAR 52.225-3 ALT II
Buy American-Free Trade Agreements-Israeli Trade Act. (JAN 2025) (DEVIATION NOV 2025)
FAR 52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)
FAR 52.229-12
Tax on Certain Foreign Procurements (JUN 2020)
FAR 52.232-33
Payment by Electronic Funds Transfer System for Award Management (Oct 2018)
FAR 52.232-40
Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)
FAR 52.233-3
Protest after Award. (AUG 1996) (DEVIATION NOV 2025)
FAR 52.233-4
Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)
FAR 52.240-91
Security Prohibitions and Exclusions. (DEVIATION NOV 2025)
FAR 52.240-93
Basic Safeguarding of Covered Contractor Information Systems. (DEVIATION NOV 2025)
Additional contract requirements or terms and conditions:
Provisions and Clauses Applicable to VA Acquisition of Commercial Items
VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.212-71
Gray Market Items (APR 2020)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.242-71
Administrative Contracting Officer (OCT 2020)
VAAR 852.246-71
Rejected Goods (OCT 2018)
The following FAR provisions are to be incorporated by reference:
FAR 52.204-7
System for Award Management Registration
FAR 52.219-1
Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025
FAR 52.219-28
Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025)
FAR 52.225-2
Buy American Certificate. (OCT 2022)
FAR 52.229-11
Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)
The deadline for this RFQ is 11:00pm CT, 07/24/2026. Your submission shall be submitted to by email to Danzel.Streets@va.gov.
Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Danzel Streets
Danzel.Streets@va.gov
