RFQ - Gaseous Helium (GHH) Lajas, Puerto Rico

NOTICE TO QUOTERS — SOLICITATION SPE601-26-Q-0302

1. DESCRIPTION OF REQUIREMENT

The Defense Logistics Agency Energy (DLA Energy), as the Department of Defense (DOD) Integrated Material Manager (IMM) for Aerospace Energy products and related services, requires the delivery of Gaseous Helium to Lajas, PR.

•              Product: Gaseous Helium (NSN 9135-01-644-2502), Grade A, meeting the requirements of the most current version of MIL-PRF-27407E.

•              Delivery Method: Gaseous Helium shall be delivered directly into Government-owned trailers provided by the user activity. The contractor is responsible for all connection, safety inspections, pressure-testing, and filling operations at their facility.

•              Estimated Quantity: 1,000 MC total (approximately 200 MC estimated per contract year).

•              Period of Performance: 15 December 2026 to 14 December 2031 (60 months) with an option to extend for a maximum of 6 months.

•              Shipping Terms: F.O.B. Destination to Lajas, PR.

2. TYPE OF CONTRACT

The Government intends to award a Firm-Fixed Price, Requirements-type contract. Pursuant to the Revolutionary FAR Overhaul (RFO / EO 14275), this commercial acquisition is being conducted under FAR Part 12 Commercial Simplified Procedures (FAR 12.201-1). Award will be made to the responsible quoter quoting the Best Value to the Government, price and other non-price factors considered, using the Lowest Price Technically Acceptable (LPTA) streamlined evaluation process.

3. REFERENCED SOLICITATIONS & CLAUSES

The clauses and provisions shown throughout this solicitation and any resultant contract that have only clause/provision number, title, and date are incorporated by reference in accordance with FAR 52.252-1 or FAR 52.252-2.

Note: In accordance with FAR Part 12 commercial standards, the standard commercial risk of loss and responsibility for supplies is fully governed by FAR 52.212-4(j). No non-commercial responsibility clauses or Critical Safety Item (CSI) manufacturing clauses are incorporated into this package.

4. SUBMISSION REQUIREMENTS

To minimize the administrative burden on commercial industry, quotes submissions have been streamlined. All quotes must consist of a Price Quote and a Technical Quote, which will be evaluated in accordance with the Addendum to FAR 52.212-2. Quoters must submit the following:

•              a. Standard Form 1449: Complete all Solicitation Fill-Ins for Contractor Information, Pricing, Representations, and Certifications in SF 1449. On Page 1, complete Blocks 17a, 30a, 30b, and 30c.

•              b. Volume I (Technical Quote): Submit Technical Quotes per the Addendum to FAR 52.212-1. This must include the completed Technical Capability Data Sheet (Attachment A1), a Trailer Filling and Safety Procedures narrative, and the completed DLA Form 1889.

•              c. Volume II (Price Quote): Submit annual pricing for CLIN 0001 (Gaseous Helium), CLIN 0002 (Expedited Delivery), and CLIN 0003 (Trailer Purging) on Page 6 of the solicitation and on Attachment 6.

•              d. Volume III (Administrative): Provide past performance reference data (Attachment A2), SAM registration verification, and a formal Small Business Subcontracting Plan (required for Other Than Small Businesses as this procurement exceeds $750,000.00) (Attachment A9).

•              e. Quoters must submit a completed DLA Form 1889 (SQAP E33.10 Manufacturing & Filling Points) with their initial quote package.

5. TAXES AND FEES

Prices shall not include any subcontractor prices or federal, state, or local taxes/fees from which the United States Government is exempt.

6. PRE-AWARD SURVEY (PAS) & QUALITY ASSURANCE

•              PAS Authority: The Contracting Officer may request that the DLA Energy Region Quality Assurance Representative (QAR) perform a Pre-Award Survey (PAS) to determine contractor responsibility in accordance with DLAD 9.106-2 and DEPI Appendix D.

•              If selected for a PAS, the quoter must submit Letters of Commitment (LOC) and manufacturer Certification of Analysis (COA) within two (2) business days after notification. Failure to comply may result in a determination of non-responsibility.

•              Quality Assurance Provisions (QAPs): In compliance with DEPI Part 11, the applicable C-QAPs and E-QAPs for MIL-PRF-27407E are attached as separate, digitally signed PDF documents in Attachment A3. QAP text must not be altered by the contractor.

•              Nonconforming Supplies: In accordance with DEPI Part 46 and Appendix D, nonconforming products will be rejected. Technical deviations or waivers must be formally submitted to the Contracting Officer for review and approval and coordination with the Quality Technical Directorate.

•              Target PAS Timelines (DEPI Appendix D):

•              CONUS: 45 calendar days.

•              OCONUS (excluding Middle East): 60 calendar days.

•              Middle East: 90 calendar days.

7. QUESTION AND ANSWER (Q&A) PERIOD

A Q&A period is established from the issue date of the solicitation to 28 August 2026 by 3:00 PM Central Daylight Time (CDT). All questions must be emailed to kristofer.cowles@dla.mil and willard.ramseur@dla.mil. Answers will be consolidated, issued via an official amendment, and posted on SAM.gov. Any questions not received by the referenced POC and/or before the deadline will not be considered or answered.

8. QUOTE DUE DATE

All quotes must be received no later than 17 September 2026 by 3:00 PM Central Daylight Time (CDT). Submit quotes via email to kristofer.cowles@dla.mil. Any quote received after the closing date and time will be handled as "Late" in accordance with FAR 52.212-1(c)(2).

9. PLACING ORDERS

The Contractor shall use the DLA Internet Bid Board System (DIBBS) to receive orders. Contractors must register to obtain a login account at DIBBS. An active SAM.gov account is required for registration.

10. POINTS OF CONTACT

•              Contract Specialist: Kristofer Cowles, kristofer.cowles@dla.mil

•              Contracting Officer: Willard Ramseur, willard.ramseur@dla.mil

11. SMALL BUSINESS

Questions regarding Small Business affairs should be addressed to the DLA Energy Small Business Office via email at dla.energy.osbp@dla.mil or phone at (571) 767-9732.