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FA480326Q0075
Response Deadline
May 11, 2026, 8:00 PM(EDT)6 days
Eligibility
Contract Type
Sources Sought
Title: Sources Sought – Postal Metering Machine – Shaw AFB
Notice Type: Sources Sought (SS)
Response Date: 4 PM EST 8 May 2026
1. INTRODUCTION
This Sources Sought (SS) is issued solely for market research purposes to determine potential sources and industry capabilities. This notice does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB) and is not to be construed as a commitment by the Government to issue an order or otherwise pay for the information solicited, nor is it a guarantee of a forthcoming solicitation or contract. No reimbursement will be made for any costs associated with providing information in response to this announcement. It is the responsibility of potential respondents to monitor SAM.gov for additional information pertaining to this requirement.
2. PURPOSE AND ANTICIPATED SCOPE
The Government anticipates a requirement for the lease, installation, and maintenance of a Postal Metering Machine at Shaw AFB. The anticipated Period of Performance (PoP) is a 12-month Base Year with four (4) 12-month Option Years. Note: This requirement is for equipment, software, and maintenance only; the Government will fund actual postage separately.
3. DESCRIPTION OF REQUIREMENT
The contractor shall furnish all equipment, materials, consumables, labor, and coordination required for the complete installation and ongoing operation of a Postal Metering Machine meeting the following minimum requirements:
A. Hardware Capabilities:
B. Software ("Smart Software") & IT Cybersecurity:
C. Services & Support:
4. SUBMISSION INSTRUCTIONS
Interested vendors capable of meeting these requirements must submit a capability statement addressing the following:
a. Company Name, Address, CAGE Code, SAM UEI, and Main Point of Contact.
b. A Capability Statement demonstrating the ability to meet the hardware, software, and service requirements outlined above.
c. Specify your business socio-economic status (e.g., Large Business, Small Business, 8(a), SDVOSB, WOSB, etc.).
d. IT/Cybersecurity Posture: Briefly describe your software's FedRAMP authorization status and ability to operate on DoD networks (if applicable).
e. Accessibility: Confirm if your software possesses a Voluntary Product Accessibility Template (VPAT) in compliance with Section 508.
f. Feedback: Provide any recommendations, identify commercial constraints, or ask questions regarding the draft requirements that would clarify a future solicitation.
All responses shall be received by 4 PM EST 11 May 2026. No extension to the response date will be considered.
Send responses via e-mail to both the Contract Specialist (CS) TSgt Allan Zajac, allan.zajac@us.af.mil, and the Contracting Officer (CO) MSgt Max Wazny max.wazny@us.af.mil, by the response date.
Please identify “Sources Sought – Postal Metering Machine – Shaw AFB” in the email subject line.
Any questions regarding this Sources Sought can be directed to both the CS and CO listed above.
MSgt Max Wazny
DEPT OF DEFENSE
DEPT OF THE AIR FORCE
AIR COMBAT COMMAND
FA4803 20 CONS LGCA
FA4803 20 CONS LGCA
ADMIN ONLY NO REQTN CP 803 895 5403
321 CULLEN ST BLDG 216
SHAW AFB, SC, 29152-5125
NAICS
Office Machinery and Equipment Rental and Leasing
PSC
LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT
Set-Aside
Total Small Business Set-Aside (FAR 19.5)