Mini-Split Heat Pump systems

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR part 12, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted to SAM.gov. The Request for Quotation (RFQ) number is SPMYM326Q3120. This solicitation documents and incorporates provisions and clauses in effect through FAC 2026-01 and DFARS Change Notice 2025-1110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.ecfr.gov  and  https://www.acquisition.gov/content/list-sections-affected  and  http://www.acq.osd.mil/dpap/dars/change_notices.html, as well as https://www.acquisition.gov/far-overhaul, https://www.acq.osd.mil/dpap/dars/class_deviations.html and 
https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html.

The FSC Code is 4130 and the NAICS code is 333415. The Small Business Standard is 1250. This is a 100% Small Business Set Aside solicitation. 

Evaluation criteria is Lowest Price Technically Acceptable (LPTA). SPRS will be used to determine vendor responsibility.  Potential contractors will be screened for responsibility in accordance with FAR 9.104. 

Offerors are required to submit descriptive literature to show how their quotation meets the required specifications.  Failure to provide this information may result in your quotation being determined technically unacceptable.

The Portsmouth Naval Shipyard requests responses from qualified sources capable of providing:

CLIN 0001: Mini-Split Outdoor Unit (ODU), in accordance with the attached RFQ. 
CLIN 0002: Mini-Split Indoor Unit (AHU) , in accordance with the attached RFQ.
CLIN 0003: Mini-Split Branch Box, in accordance with the attached RFQ.
CLIN 0004: Mini-Split Branch Box Enclosure, in accordance with the attached RFQ.
CLIN 0005: Outdoor Line Set, in accordance with the attached RFQ.
CLIN 0006: Indoor Line Set, in accordance with the attached RFQ.

NOTE:  OFFERORS MUST COMPLETE THE ATTACHED PROVISIONS 252.204-7016, AND 252.204-7019 AND INCLUDE THE COMPLETED PROVISIONS WITH THEIR OFFER. 

FAR CLAUSES AND PROVISIONS:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions (P) and clauses are applicable to this procurement:

With the implementation for the Revolutionary FAR Overhaul (RFO) 2/1/26, many Part 4 (52.204) clauses have been deleted and moved to Part 40 (52.240); additionally, clause 52.212-5 has been deleted.

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.    
52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 
52.204-7 (P), System for Award Maintenance 
52.204-10 Reporting Executive Compensation    
52.204-13, SAM Maintenance 
52.204-19, Incorporation by Reference of Representations and Certifications
52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation.
52.209-6 Protecting the Government's Interest    
52.209-10, Prohibition on Contracting with Inverted Domestic Corporations
52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law    
52.211-14 (P), Notice of Priority Rating. Rated DO.
52.211-15, Defense Priority And Allocation Requirements 
52.212-1 (P), Instructions to Offerors - Commercial Items;
52.212-4, Contract Terms and Conditions – Commercial Items
52.219-1 (P), Small Business Program Representations
52.219-6 Notice of Total Small Business Set-Aside     
52.219-28 Post-Award Small Business Program Representation     
52.222-3 Convict Labor    
52.222-19 Child Labor    
52.222-36 Equal Opportunity for Workers with Disabilities     
52.222-50 Combating Trafficking in Persons     
52.223-11 Ozone Depleting Substances     
52.223-12 Maintenance, Service Repair, or Disposal of Refrigeration/AC     
52.223-23 Sustainable Products and Services     
52.225-1 Buy American-Supplies     
52.226-8 Encouraging Contractors to Ban Text Messaging While Driving     
52.232-33 Payment by EFT-SAM     
52.232-36 Payment by Third Party     
52.232-39, Unenforceability of Unauthorized Obligations
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.233-3, Protest After Award
52.233-4, Applicable Law for Breach of Contract Claim 
52.240-90 (P) Security Prohibitions and Exclusions Representations and Certifications. (See Attachment)
52.240-91 Security Prohibitions and Exclusions. (See Attachment)
52.240-93 Basic Safeguarding of Covered Contractor Information Systems. (See Attachment)
52.242-15, Stop Work Order
52.243-1, Changes Fixed Price
52.246-1, Contractor Inspection Requirements 
52.247-34, F.O.B-Destination
52.247-64 Preference for Privately Owned US-Flag Commercial Vessels     
52.252-1 (P), Solicitation Provisions Incorporated by Reference
52.252-2, Clauses Incorporated by Reference
52.253-1, Computer Generated Forms

DFARS CLAUSES AND PROVISIONS

252.203-7000 Requirements Relating to Compensation of Former DoD Officials,
252.203-7002, Requirement to Inform Employees of Whistleblower Rights
252.203-7005 (P), Representation Relating to Compensation of Former DoD Officials
252.204-7003. Control of Government Personnel Work Product
252.204-7009 Limitations on the Use or Disclosure of Third- Party Contractor Reported Cyber Incident Information 
252.204-7015, Disclosure of Information to Litigation Support Contractors
252.204-7016 (P), * See Attachment for this provision.
252-204-7017 (P), Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation
252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.
252.204-7024 (P), Notice on the Use of the Supplier Performance Risk System 
252.211-7003, Item Unique Identification and Valuation 
Para (c)(i): Exempted from IUID by Military Service Customer. Supplier should check IUID exemption box in WAWF.
252.223-7008 Prohibition of Hexavalent Chromium
252.225-7001 Buy American and Balance of Payments Program 
252.225-7002 Qualifying Country Sources as Subcontractors 
252.225-7048, Export Controlled Items
252.225-7055 (P) Representation Regarding Business Operations with the Maduro Regime
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.
252.225-7059 (P), Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region - Representation
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region
252.231-7000, Supplemental Cost Principles.
252.232-7003, Electronic Submission of Payment Requests 
252.232-7006, Wide Area Workflow Payment Instructions 
252.232-7010, Levies on Contract Payments
252.243-7001, Pricing of Contract Modifications
252.244-7000, Subcontracts for Commercial Items
252.246-7007, Contractor Counterfeit Electronic Part Detection and Avoidance System 
252.246-7008, Sources of Electronic Parts 
252.247-7023, Transportation of Supplies By Sea

Note: Vendor shall list the country of origin for each line item.

DLAD CLAUSES AND PROVISIONS (See Attachment for Full Text)

5452.233-9001, Disputes:  Agreement to Use Alternative Disputes Resolution

DLA PROCUREMENT NOTES (See Attachment for Full Text)

C01 Superseded Part Numbered Items (SEP 2016) 
C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)
C03 Contractor Retention of Supply Chain Traceability Documentation (MAR 2023)
C04 Unused Former Government Surplus Property (SEP 2021) 
C14 Repackaging or Relabeling to Correct Deficiencies (MAY 2020)
C20 Vendor Shipment Module (VSM) (NOV 2022)
E05 Product Verification Testing (MAY 2020)
H10 Exceptions to Requirement for All Sources of Supply to Have DLA Controlling Authority Approval to Access DLA Controlled Technical Data or Information for Contract Performance (MAY 2024). 
L04 Offers for Part Numbered Items (SEP 2016) 
L06 Agency Protests (DEC 2016)
L08 Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations (JUN 2020, MAR 2023)
L31 Additive Manufacturing (JUN 2018)
M05 Evaluation Factor for Unused Former Government Surplus Property (SEP 2016) 
M06 Evaluation of Offers for Part Numbered Items (SEP 2016) 

LOCAL CLAUSES (See Attachment for Full Text):

YM3 A1: Additional Information
YM3 A3: Government Purchase Card Method of Payment Additional Info 
YM3 C500: Mercury Control (Supplies)
YM3 C528: Specification Changes
YM3 D2: Marking of Shipments 
YM3 D4: Preparation for Delivery (Commercially Packaged Items)
YM3 D8: Prohibited Packing Materials
YM3 E2: Inspection and Acceptance (Destination)
YM3 F500: Consignment Instructions for Deliveries to the Portsmouth Naval Shipyard
YM3 M8: Single Award for All Items 

Quoters are reminded to include a completed copy of 52.212-3 and it’s ALT I if not updated in SAM.

This announcement will close at 03:00 PM EST local time on 27 April 2026. POC for this solicitation is Emily Kritzman who can be reached by email (below). 

METHOD OF SUBMISSION:  Offers shall be emailed. 
Please submit quotations via email at Emily.Kritzman@dla.mil 
Quotes also to: DLA-KME-QUOTATIONS@DLA.MIL 
All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award.  Registration is free and can be completed online at http://www.sam.gov/.

If not the actual manufacturer – Manufacturer’s Name, Location, and Business Size must be provided.

All quotes shall include price(s), FOB point, Cage Code, a point of contact, name and phone number, GSA contract number if applicable, business size under the NAICS Code, whether or not your company prefers payment by Government Commercial Purchase Card (GCPC) or Wide Area Workflow (WAWF). Please note that the Government’s terms for payment for this requirement are Net 30 Days AFTER acceptance of material. Please note, if selecting GPC, the Government does NOT utilize third party payment entities (Zelle, Venmo, Paypal, etc.). Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.
*If selecting GCPC as the preferred method of payment, please be advised that per DFARS 232.7002, a receiving report MUST be entered into WAWF.

******* END OF COMBINED SYNOPSIS/SOLICITATION ********