Request for Quotes: Purchase of Professional Instruments (Brand-Name), Accessories, and Equipment for 248th AB PRARNG

Request for Quotes: Purchase of Professional Instruments (Brand-Name), Accessories, and Equipment for 248th AB PRARNG

This is a request for quotations for commercial products or commercial services prepared in accordance with FAR Part 12.201-1, Simplified Procedures for Commercial Items. This announcement constitutes the only solicitation. Quotations are being requested, and a separate written solicitation will not be issued.

The Government intends to issue a Request for Quotation for the purchase of professional musical instruments, digital audio equipment, and related accessories for the 248th Army Band of the Puerto Rico Army National Guard (PRARNG).

Brand Name Requirement & Justification: This acquisition contains both "Brand Name Only" and "Brand Name or Equal" items. The specified brand-name items (e.g., Yamaha, Selmer Paris, Eastman, Kawai, Shure) are essential to the Government's requirement to ensure acoustic blending, intonation stability, and digital interoperability. The 248th Army Band's live-sound infrastructure operates on a closed, proprietary digital ecosystem (Audinate Dante/AES67). Procuring alternative brands would introduce unacceptable systemic latency, cause total harmonic distortion, and require a substantial duplication of cost to the Government to replace an entire infrastructure of otherwise serviceable equipment. Furthermore, specific instrument brands are required to match existing ensemble sections for tonal blend, harmonic profile, and intonation tendencies, which is critical for a professional military musical performing unit.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul

This acquisition is not subject to the Defense Priorities and Allocations System (DPAS).

NAICS Codes:  459140 NAICS TITLE Size Standard: $22.5 million

PSC: 7710 Musical Instruments

Period of Performance: Delivery required within 90 Days After Receipt of Purchase Order

Place of Performance:  Bldg 541, USPFO PR Warehouse

Delivery and Acceptance FOB Point: DESTINATION 

Submission Instructions

Deadline: 14 August 2026 at 2:00 PM EST Submission Method: Quotes shall be submitted electronically to ng.prarng.purchasing-and-contracting.mbx@army.mil. Include the solicitation number in the subject line. 

Questions: Submit questions to the same email address no later than 7 August 2026. Questions must relate to clarification of requirements, terms, and conditions only. The contracting office will not address questions explicitly stated in this solicitation and its attachments. 

Basis of Award

The Government will issue a Firm-Fixed Price (FFP) Purchase Order to the lowest quote that conforms to the material aspects of the solicitation in accordance with solicitation instructions (see 52.212-1 with Addendums) and evaluation (52.212-2).

Anticipated Date of Award: On or before 28 August 2026

Attachments:

1. Solicitation - W912LR26QA037.pdf (SF 1449)
2. Pricing Schedule - 248th Army Band Equipment List.xlsx  (MANDATORY COMPLETION of this attachment)

Provisions & Clauses: Below is a list by reference. For complete list refer to attachment Solicitation - W912LR26QA037.pdf (SF 1449).

FAR Provisions (By Reference)

• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation

• 52.204-7 System for Award Management

• 52.204-16 Commercial and Government Entity Code Reporting

• 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

• 52.204-26 Covered Telecommunications Equipment or Services—Representation

• 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

• 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Note: Accompanied by your customized addendum for OEM verification)

FAR Clauses (By Reference)

• 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

• 52.204-13 System for Award Management Maintenance

• 52.204-18 Commercial and Government Entity Code Maintenance

• 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

• 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

• 52.232-39 Unenforceability of Unauthorized Obligations

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

• 52.247-34 F.O.B. Destination

DFARS Provisions (By Reference)

• 252.203-7005 Representation Relating to Compensation of Former DoD Officials

• 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

• 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

• 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

• 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements

• 252.225-7000 Buy American—Balance of Payments Program Certificate (Ensures vendors certify their COTS items are from the U.S. or a Qualifying Country).

DFARS Clauses (By Reference)

• 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

• 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

• 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

• 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

• 252.204-7020 NIST SP 800-171 DoD Assessment Requirements

• 252.211-7003 Item Unique Identification and Valuation (Required because several of the instruments and mixers have a unit cost exceeding $5,000).

• 252.223-7008 Prohibition of Hexavalent Chromium

• 252.225-7001 Buy American and Balance of Payments Program (Enforces the BAA Qualifying Country exemption for your German, Japanese, and French instruments).

• 252.225-7048 Export-Controlled Items

• 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Mandates the use of WAWF/PIEE).

• 252.232-7006 Wide Area WorkFlow Payment Instructions (Usually requires fill-ins, so you may need to drop this one into full text).

• 252.232-7010 Levies on Contract Payments

• 252.243-7001 Pricing of Contract Modifications

• 252.244-7000 Subcontracts for Commercial Items

• 252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System (Critical tie-in to your OEM MFR for the Yamaha Dante gear).

• 252.246-7008 Sources of Electronic Parts (Establishes the legal requirement that the contractor must source electronic components from the original manufacturer or authorized dealer).

• 252.247-7023 Transportation of Supplies by Sea