(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.
(ii) The solicitation number 36C26226Q0898 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.
(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2025-03.
(iv) This solicitation intends to award a contract through an SDVOSB set-aside; open market, to a business associated with NAICS North American Industrial Classification System
Code 334510 with a size standard of 1,250 employees.
(v) See Attachment A Schedule for a list of line-item numbers, items, quantities and units of measure.
(vi) See Attachment B for The Salient Characteristics for the items being requested.
(vii) The Department of Veterans Affairs (VA) seeks a contractor to provide is seeking potential sources capable of supplying Software, Software Installation, and Additional Components for the Simens MAGNETOM VIDA/VIDA MRI System (3T) currently installed on site.
The components and software will be with the MRI system for clinical use and research by the Radiology Department on site.
Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this Brand Name Only Requirement are specified in Attachment B Salient Characteristics.
The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name or equal to supplies being requested.
(viii) Delivery Requirements:
Place of Delivery: VA Tucson Healthcare System, 3601 S. 6th Street Tucson AZ, 85012
Period of Performance/Delivery Timeframe: This will be a (1) year contract.
The Delivery Timeframe shall be 30 Days ARO.
Additional Delivery Requirements
(ix) The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation.
Addendum:
All offeror quotes for this solicitation must be received electronically through email no later than June, 11th 2026 11:00am PT. Ensure to reference solicitation number [36C26226Q0898] within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than [Friday, June 5th 2026, 3:00pm PT].
Offers shall be sent by email to Jonathan.Ford1@va.gov
Ensure the following are completed and/or included in the quote packet:
Vendor Information with SAM UEI.
b. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
c. Items shall be FOB destination. Please specify offered item manufacturer and part number.
d. Provide an Authorized Distributor Letter/Memo from the manufacturer.
e. Product must comply with the Buy American Act; Trade Agreement Act and all other clauses found in the FAR and any agency-specific regulations that are relevant and specific to this solicitation
- (BAA) US law that requires federal agencies to purchase domestic goods and construction materials For public use withing the United States. The act applies to federal procurement for the government s own use, as well as third-party purchases using federal funds; in accordance with FAR 25.1, particularly FAR 52.225.1 (Buy American Act-Supplies)
- (TAA) Federal law enacted in 1979 (codified at 19 U.S.C.ss 2501 2581) to foster fair and open international Trade while allowing the U.S. to waive certain domestic procurement restrictions; in accordance with FAR 3 25.4, particularly 52.225-5 (Trade Agreements
f. Please include a Country of Origin for the items being offered (see column A)
g. Offerors shall provide verification that their items are not Gray Market such as examples on Page 4, section Gray Market
h. Offeror must indicate whether the items are manufactured by a small or large business
i. All items must be listed on FSS contract if vendor is an FSS contract holder: please list number and expiration date if applicable
j. Offerors shall fill out columns F-H of Attachment A conforming to requirements stated by the salient characteristics which includes exact measurements and features of the brand name items.
(x) 52.212-2 Evaluation -- Commercial Items (Oct 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest priced quotation that meets all salient characteristics in attachment B and (any other stated requirements such as additional delivery requirements) that is both responsive and responsible.
Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that the brand name items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling and convincing evidence that brand name items meet all the salient characteristics (see Attachment A and B). Offers that include any items that are not determined as Brand Name Only shall result in an unacceptable offer. Attachment B for additional information.
(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
(xi) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.
(xii) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.
(xiii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.
(xiv) The following clauses also apply:
Grey Market Items
(a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
(End of clause)
FAR 52.225-1 Buy American-Supplies (Oct 2022)
(a) Definitions. As used in this clause
Commercially available off-the-shelf (COTS) item
(1) Means any item of supply (including construction material) that is
(i) A commercial product (as defined in paragraph (1) of the definition of commercial product at Federal Acquisition Regulation (FAR) 2.101);
(ii) Sold in substantial quantities in the commercial marketplace; and
(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and
(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.
Component means an article, material, or supply incorporated directly into an end product.
Cost of components means
(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or
(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product.
Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105 .
Domestic end product means
(1) For an end product that does not consist wholly or predominantly of iron or steel or a combination of both-
(i) An unmanufactured end product mined or produced in the United States;
(ii) An end product manufactured in the United States, if-
(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic; or
(B) The end product is a COTS item; or
(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of "cost of components".
End product means those articles, materials, and supplies to be acquired under the contract for public use.
Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.
Foreign end product means an end product other than a domestic end product.
Foreign iron and steel means iron or steel products not produced in the United States. Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.
Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.
Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.
United States means the 50 States, the District of Columbia, and outlying areas.
(b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see 12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.
(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract.
(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate."
(End of clause)
FAR 52.225-2 Buy American Certificate (Oct 2022)
(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.
(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .
(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).
(4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."
Line Item No. Country of Origin Exceeds 55% domestic content
(yes/no)
______________ _________________ _________________
______________ _________________ _________________
______________ _________________ _________________
(b)Foreign End Products:
(b)[List as necessary]
(c) Domestic end products containing a critical component:
Line Item No. ___
[List as necessary]
(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.
(End of provision)
Non-Manufacturing Rule (NMR) Certification Clause
The Contractor hereby certifies that it complies with the Non-Manufacturing Rule (NMR) as outlined by the U.S. Small Business Administration (SBA) regulations and the Federal Acquisition Regulation (FAR). By entering into this contract, the Contractor certifies that:
Small Business Status:
The Contractor qualifies as a small business under the SBA size standards.
Non-Manufacturer Status:
The Contractor is primarily engaged in the retail or wholesale trade and normally supplies the type of product being provided in this contract.
The Contractor does not manufacture the products being supplied under this contract.
Source of Supply:
The Contractor will supply the product of a small business manufacturer or processor, unless a waiver of this requirement has been granted by the SBA.
The products supplied will be manufactured or produced in the United States, unless an exception is permitted by applicable regulations.
Documentation and Compliance:
The Contractor agrees to maintain and provide documentation that verifies compliance with the NMR, upon request by the Contracting Officer or the SBA.
The Contractor will flow down this certification requirement to any subcontractors where applicable.
No Alteration of Goods:
The Contractor will not alter, modify, repackage, or rebrand the products supplied under this contract.
Timeliness and Accuracy:
The Contractor has made this certification at the time of submitting the offer in response to the solicitation.
All information provided in this certification is accurate and truthful to the best of the Contractor s knowledge and belief.
Consequences of Non-Compliance:
The Contractor acknowledges that failure to comply with this certification may result in termination of the contract, debarment, suspension, or other legal action as deemed appropriate by the Contracting Officer or SBA.
Signature: _______________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
Business Name: ____________________________
This clause ensures compliance with the SBA s Non-Manufacturing Rule by requiring certification from the contractor about their status and sourcing practices. Always consult with a legal advisor or the contracting officer to tailor the clause to specific contract needs and ensure alignment with the latest regulations.
In addition, the following clauses shall also apply:
52.209-6
Protecting the government s interest when subcontracting with contractors debarred, suspended, or proposed for debarment
Aug 2013
52.232-18
Availability of Funds
Apr 1984
52.232-33
Payment by electronic funds transfer system for award management
Jul 2013
52.232-40
Providing accelerated payments to small business subcontractors
Dec 2013
52.233-1
Disputes
May 2014
52.233-3
Protest after award
Aug 1996
52.252-2
Clauses incorporated by reference
Feb 1998
852.203-70
Commercial advertising
Jan 2008
852.232-72
Electronic submission of payment requests
Nov 2012
852.237-70
852.219-78
Contractor responsibilities
Notice of Limitations on Subcontracting Supplies and Services
Apr 1984
July 2021
852.219-73
VA Notice of Total Set-Aside For Certified Service-Disabled Veteran-Owned Small Businesses
Jan 2023
The full text of a clause may be accessed electronically at the following:
http://www.acquisition.gov/comp/far/index.html
http://www.va.gov/oal/library/vaar/index.asp
The following provisions shall also apply:
52.204-7
System for Award Management
Oct 2018
52.204-16
Commercial and Government Entity Code Reporting
Oct 2016
52.209-7
Information Regarding Responsibility Matters
Oct 2018
52.217-5
Evaluation of Options
Jul 1990
52.233-2
Service of Protest
Sep 2006
852.233-70
Protest Content/Alternative Dispute Resolution
Oct 2018
852.252-70
Solicitation Provisions or Clauses Incorporated by Reference
Jan 2008
