Hobart Kitchen Services Renewal

The Department of Veteran Affairs, Networking Contracting Office (NCO1) located in West Haven, CT intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with ITW Food Equipment Group LLC DBA Hobart for the following requirement:

Performance Work Statement

Hobart Kitchen Service

VA Medical Center | White River Junction | Vermont

Scope of Work

Inspection, Maintenance, and Repair of Hobart kitchen equipment at the White River Junction VA Medical Center.

The VA Medical Center at White River Junction, VT has thirteen kitchen appliances requiring services from Hobart. Each instrument shall receive a variation of inspection, maintenance, repairs as needed, depending on their importance to the kitchen. A list of the Hobart Kitchen appliances to be covered under this contract can be found below.

Serial Number

Nomenclature

851099367

LARGE CONVEYOR

851099372

BLOWER DRYER

231194404

PrepWasher

34029581

ELECTRIC COMBI OVEN -20 PAN

34029591

ELECTRIC COMBI OVEN -20 PAN

311278794

SMALL MIXER

100201088

PULPER

N/A

LARGE GAS GRIDDLE

2361376000

WARMER

2740672250

STEAM TABLE

N/A

WARMER

97184

ELECTRIC KETTLE

97023

ELECTRIC KETTLE

This order will provide us with on-call service from a qualified technician. If maintenance is required, the technician will perform the repair. If parts, not covered by the contract, are required to make the repair, the technician will provide a report to the COR showing what parts are required and their price. Two option years are to be included in the contract, with an expected price increase of roughly 10% each year.

Service to be scheduled as soon as possible.

Other Considerations for Proposal

1. This work takes place in a functioning hospital, surrounded by staff and patients. Materials and equipment will be brought in and construction materials/debris shall be properly contained to comply with regulations and standard Infection Control practices.  
2. All workers are required to sign in and out at Building 37 every workday.  Those without a permanent badge will log and wear a temporary badge, returned each day.
3. Perform work in compliance all applicable state, federal regulations and VA Specifications including but not limited to:

• 01 00 00 - General Requirements
• VA Specifications:     http://www.cfm.va.gov/til
• Specification 02 82 13
• VHA Directive 2008-001
• VA Handbook 0730/2 http://www.cfm.va.gov/TIL/cpro/cpTop14.pdf

1. Additionally, the following must be submitted and approved by the VA before the contractor begins work on site:

• Work plan that was submitted to State and copy of application and permit
• Activity Hazard Analysis (AHA).  A blank AHA form is available at http://www.swf.usace.army.mil/pubdata/safety/PDF/blank_AHA_Form.pdf.
• Infection Control Plan
• Schedule
• Material Safety Data Sheets (MSDS) for any hazardous materials to be brought on site.
• Shop Drawings
• Construction Submittals

1. The provisions of all applicable NFPA, OSHA, EPA, and VA codes, Federal, State, and local regulations shall be followed throughout the course of this project.  Applicable VA publications and design manuals are available to the successful bidder at www.va.gov/facmgt.

ITW Food Equipment Group LLC – DBA Hobart will be awarded this procurement because they are the only vendor capable of providing the needed service because the ITW Food Equipment Group LLC – DBA Hobart Service is a manufacturer and servicer of “Hobart Commercial Food Equipment”. As such, the equipment is proprietary to ITW and no other companies are authorized to service this Equipment.

The NAICS code for this requirement is 811412 with small business size standard of $16 Million.

This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement listed above must clearly identify their capability to do so in writing by September 21, 2026 at 9:00 AM EST time. Responses should be sent to Kenya Mitchell at Kenya.Mitchell1@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.