Request for Quote: Material Handling Equipment (MHE) Maintenance Support Services for the VA Western Colorado Health Care System (WCHCS), Grand Junction, CO (Solicitation No. 36C25926Q0741)
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
SITE VISIT: *A site visit is strongly encouraged to ensure accurate bid submissions. The site visit will occur at 10:00 MDT on September 2, 2026. Please contact Michael Brucker via email michael.brucker@va.gov to confirm your company will be attending as well as to obtain the meeting location information. Only one site visit opportunity will be provided.
QUESTIONS: The deadline for all questions is 12:00pm MDT on September 4, 2026.
Those unable to attend the live Q&A session may still submit their questions. All questions must be submitted in writing, via email, no later than the question cut-off date marked above.
All questions and answers from the live Q&A session as well as other written questions will be answered officially through an amendment to the solicitation on SAM.gov after questions deadline.
QUOTES: Quotes are to be provided to John.Cheng2@va.gov no later than 12:00pm MDT on September 9, 2026.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0741. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026.
The North American Industrial Classification System (NAICS) code for this procurement is 811310 with a business size standard of $12.5 Million. This solicitation is Open Market Unrestricted.
Price/Cost Schedule List of Line Items
How to read and price this schedule. Each Scheduled Preventative Maintenance (PM) line item corresponds to a single unit of equipment and the PM task(s) required for that unit at the stated frequency, per the SOW PM Frequency Matrix (Section 6.2). The service frequency is stated within each line item Description. Each scheduled PM line is a fixed price per service event. "Qty (events)" is the number of times that service is performed in the period; "JB" (job) = one completed and COR-accepted PM service event. Each service event is separately invoiceable only upon COR acceptance of the corresponding Field Service Report (see Section 13). Offerors shall price every line item. Offerors shall not alter the Government-established Not-to-Exceed (NTE) amounts or NTE labor hours on the Unscheduled Maintenance line items.
Biennial services. Biennial line items (Hydraulic Fluid Replacement, and Coolant System Service for the diesel/propane units) are active priced, performed, and invoiceable only in the designated biennial years: Option Year 1 and Option Year 3.
Base Year Period: 9/15/2026 9/14/2027 (no biennial services)
Line Item
Description
Qty
Unit
Unit Price
Extended Amount
0001
Telehandler, JLG SkyTrak 6036 (SN 0160106511) General PM Services + Tire Inspection; Semi-Annual, in accordance with (IAW) the Statement of Work (SOW).
2
JB
$
$
0002
Fork Truck, Doosan B20X-7 Plus Electric (SN FBA12-4250-02790) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
0003
Fork Truck, Crown C5-1050-60 Propane (SN 10760017) General PM Services + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
0004
Fork Truck, Toyota 9BDRU15 Electric (SN 9BDRU15-39159) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
0005
Pallet Truck (Scale), Uline H-1679 (SN 105606002004) General PM Services; Semi-Annual, IAW the SOW
2
JB
$
$
0006
Battery Charger, Energic Plus LF3 48-120-483 (SN 007215) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
0007
Battery Charger, GNB EHF26T110 (SN SSKHF0031617KY) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
0008
Telehandler, JLG SkyTrak 6036 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
0009
Fork Truck, Doosan B20X-7 Plus Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
0010
Fork Truck, Crown C5-1050-60 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
0011
Fork Truck, Toyota 9BDRU15 Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
0012
Pallet Truck (Scale), Uline H-1679 Scale Calibration (NIST-traceable, with certificate); Annual, IAW the SOW
1
JB
$
$
0013
Unscheduled / corrective / emergency repair parts Annual Parts Allowance (NTE); IAW the SOW
1
LOT
$5,000.00
$5,000.00
0014
Unscheduled / corrective / emergency repair labor at fixed hourly rate Annual Labor Allowance (NTE); IAW the SOW
20
HR
$
$
Base Year Total
$
Option Year 1 Period: 9/15/2027 9/14/2028 (biennial services required)
Line Item
Description
Qty
Unit
Unit Price
Extended Amount
1001
Telehandler, JLG SkyTrak 6036 (SN 0160106511) General PM Services + Tire Inspection; Semi-Annual, in accordance with (IAW) the Statement of Work (SOW).
2
JB
$
$
1002
Fork Truck, Doosan B20X-7 Plus Electric (SN FBA12-4250-02790) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
1003
Fork Truck, Crown C5-1050-60 Propane (SN 10760017) General PM Services + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
1004
Fork Truck, Toyota 9BDRU15 Electric (SN 9BDRU15-39159) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
1005
Pallet Truck (Scale), Uline H-1679 (SN 105606002004) General PM Services; Semi-Annual, IAW the SOW
2
JB
$
$
1006
Battery Charger, Energic Plus LF3 48-120-483 (SN 007215) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
1007
Battery Charger, GNB EHF26T110 (SN SSKHF0031617KY) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
1008
Telehandler, JLG SkyTrak 6036 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
1009
Fork Truck, Doosan B20X-7 Plus Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
1010
Fork Truck, Crown C5-1050-60 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
1011
Fork Truck, Toyota 9BDRU15 Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
1012
Pallet Truck (Scale), Uline H-1679 Scale Calibration (NIST-traceable, with certificate); Annual, IAW the SOW
1
JB
$
$
1013
Unscheduled / corrective / emergency repair parts Annual Parts Allowance (NTE); IAW the SOW
1
LOT
$5,250.00
$5,250.00
1014
Unscheduled / corrective / emergency repair labor at fixed hourly rate Annual Labor Allowance (NTE); IAW the SOW
20
HR
$
$
1015
Telehandler, JLG SkyTrak 6036 Hydraulic Fluid Replacement + Coolant System Service; Biennial, IAW the SOW
1
JB
1016
Fork Truck, Doosan B20X-7 Plus Hydraulic Fluid Replacement; Biennial, IAW the SOW
1
JB
1017
Fork Truck, Crown C5-1050-60 Hydraulic Fluid Replacement + Coolant System Service; Biennial, IAW the SOW
1
JB
1018
Fork Truck, Toyota 9BDRU15 Hydraulic Fluid Replacement; Biennial, IAW the SOW
1
JB
Option Year 1 Total
$
Option Year 2 Period: 9/15/2028 9/14/2029 (no biennial services)
Line Item
Description
Qty
Unit
Unit Price
Extended Amount
2001
Telehandler, JLG SkyTrak 6036 (SN 0160106511) General PM Services + Tire Inspection; Semi-Annual, in accordance with (IAW) the Statement of Work (SOW).
2
JB
$
$
2002
Fork Truck, Doosan B20X-7 Plus Electric (SN FBA12-4250-02790) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
2003
Fork Truck, Crown C5-1050-60 Propane (SN 10760017) General PM Services + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
2004
Fork Truck, Toyota 9BDRU15 Electric (SN 9BDRU15-39159) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
2005
Pallet Truck (Scale), Uline H-1679 (SN 105606002004) General PM Services; Semi-Annual, IAW the SOW
2
JB
$
$
2006
Battery Charger, Energic Plus LF3 48-120-483 (SN 007215) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
2007
Battery Charger, GNB EHF26T110 (SN SSKHF0031617KY) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
2008
Telehandler, JLG SkyTrak 6036 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
2009
Fork Truck, Doosan B20X-7 Plus Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
2010
Fork Truck, Crown C5-1050-60 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
2011
Fork Truck, Toyota 9BDRU15 Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
2012
Pallet Truck (Scale), Uline H-1679 Scale Calibration (NIST-traceable, with certificate); Annual, IAW the SOW
1
JB
$
$
2013
Unscheduled / corrective / emergency repair parts Annual Parts Allowance (NTE); IAW the SOW
1
LOT
$5,400.00
$5,400.00
2014
Unscheduled / corrective / emergency repair labor at fixed hourly rate Annual Labor Allowance (NTE); IAW the SOW
20
HR
$
$
Option Year 2 Total
$
Option Year 3 Period: 9/15/2029 9/14/2030 (biennial services required)
Line Item
Description
Qty
Unit
Unit Price
Extended Amount
3001
Telehandler, JLG SkyTrak 6036 (SN 0160106511) General PM Services + Tire Inspection; Semi-Annual, in accordance with (IAW) the Statement of Work (SOW).
2
JB
$
$
3002
Fork Truck, Doosan B20X-7 Plus Electric (SN FBA12-4250-02790) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
3003
Fork Truck, Crown C5-1050-60 Propane (SN 10760017) General PM Services + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
3004
Fork Truck, Toyota 9BDRU15 Electric (SN 9BDRU15-39159) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
3005
Pallet Truck (Scale), Uline H-1679 (SN 105606002004) General PM Services; Semi-Annual, IAW the SOW
2
JB
$
$
3006
Battery Charger, Energic Plus LF3 48-120-483 (SN 007215) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
3007
Battery Charger, GNB EHF26T110 (SN SSKHF0031617KY) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
3008
Telehandler, JLG SkyTrak 6036 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
3009
Fork Truck, Doosan B20X-7 Plus Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
3010
Fork Truck, Crown C5-1050-60 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
3011
Fork Truck, Toyota 9BDRU15 Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
3012
Pallet Truck (Scale), Uline H-1679 Scale Calibration (NIST-traceable, with certificate); Annual, IAW the SOW
1
JB
$
$
3013
Unscheduled / corrective / emergency repair parts Annual Parts Allowance (NTE); IAW the SOW
1
LOT
$5,678.00
$5,678.00
3014
Unscheduled / corrective / emergency repair labor at fixed hourly rate Annual Labor Allowance (NTE); IAW the SOW
20
HR
$
$
3015
Telehandler, JLG SkyTrak 6036 Hydraulic Fluid Replacement + Coolant System Service; Biennial, IAW the SOW
1
JB
3016
Fork Truck, Doosan B20X-7 Plus Hydraulic Fluid Replacement; Biennial, IAW the SOW
1
JB
3017
Fork Truck, Crown C5-1050-60 Hydraulic Fluid Replacement + Coolant System Service; Biennial, IAW the SOW
1
JB
3018
Fork Truck, Toyota 9BDRU15 Hydraulic Fluid Replacement; Biennial, IAW the SOW
1
JB
Option Year 3 Total
$
Option Year 4 Period: 9/15/2030 9/14/2031 (no biennial services)
Line Item
Description
Qty
Unit
Unit Price
Extended Amount
4001
Telehandler, JLG SkyTrak 6036 (SN 0160106511) General PM Services + Tire Inspection; Semi-Annual, in accordance with (IAW) the Statement of Work (SOW).
2
JB
$
$
4002
Fork Truck, Doosan B20X-7 Plus Electric (SN FBA12-4250-02790) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
4003
Fork Truck, Crown C5-1050-60 Propane (SN 10760017) General PM Services + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
4004
Fork Truck, Toyota 9BDRU15 Electric (SN 9BDRU15-39159) General PM Services + Battery/Electrical Maintenance + Tire Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
4005
Pallet Truck (Scale), Uline H-1679 (SN 105606002004) General PM Services; Semi-Annual, IAW the SOW
2
JB
$
$
4006
Battery Charger, Energic Plus LF3 48-120-483 (SN 007215) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
4007
Battery Charger, GNB EHF26T110 (SN SSKHF0031617KY) General PM Services / Inspection; Semi-Annual, IAW the SOW
2
JB
$
$
4008
Telehandler, JLG SkyTrak 6036 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
4009
Fork Truck, Doosan B20X-7 Plus Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
4010
Fork Truck, Crown C5-1050-60 Hydraulic Filter Replacement + Brake System Service + Transmission Service + Gearbox/Differential Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
4011
Fork Truck, Toyota 9BDRU15 Hydraulic Filter Replacement + Brake System Service + Fork/Load-Bearing Inspection & Certification; Annual, IAW the SOW
1
JB
$
$
4012
Pallet Truck (Scale), Uline H-1679 Scale Calibration (NIST-traceable, with certificate); Annual, IAW the SOW
1
JB
$
$
4013
Unscheduled / corrective / emergency repair parts Annual Parts Allowance (NTE); IAW the SOW
1
LOT
$5,400.00
$5,400.00
4014
Unscheduled / corrective / emergency repair labor at fixed hourly rate Annual Labor Allowance (NTE); IAW the SOW
20
HR
$
$
Option Year 4 Total
$
Grand Total Summary
Period
Period Total Amount
Base Year Period: 9/15/2026 9/14/2027
$
Option Year 1 Period: 9/15/2027 9/14/2028
$
Option Year 2 Period: 9/15/2028 9/14/2029
$
Option Year 3 Period: 9/15/2029 9/14/2030
$
Option Year 4 Period: 9/15/2030 9/14/2031
$
Grand Total:
$
Pricing Notes:
Each Scheduled PM line item is a firm-fixed price per service event for the identified unit and task(s); the service frequency is stated within each line item Description. The extended amount equals the unit price multiplied by the number of events in the period (e.g., a Semi-Annual line at Qty 2 = unit price × 2).
Semi-Annual = 2 events per period; Annual = 1 event per period; Biennial = 1 event, and appearing only in the periods in which biennial service is due (Option Year 1 and Option Year 3).
Line item numbering is consistent across all periods: Scheduled PM = x001 x012; Unscheduled Maintenance (Parts and Labor Allowance) = x013 and x014; Biennial PM = x015 x018 (Option Year 1 and Option Year 3 only).
The Annual Parts Allowance (Line Item x013) is a Government-established NTE dollar amount set identically for all Offerors; it is not to be priced or altered by the Offeror.
The Annual Labor Allowance (Line Item x014) is a Government-established NTE labor-hour quantity. The Offeror inserts its fixed hourly rate; the extended amount = fixed hourly rate × NTE hours. The fixed hourly rate shall be inclusive of all overhead, travel, and transportation.
The Government will evaluate total price by summing all line items across the Base Year and all Option Years, including the 52.217-8 option to extend services.
Description of Requirements for the items/Services to be acquired:
Material Handling Equipment (MHE) Maintenance Support Services. The Contractor shall perform all inspections, preventative maintenance, and corrective/unscheduled maintenance on the powered industrial material handling equipment identified in the SOW, in accordance with the SOW, OSHA 1910.178, ANSI/ITSDF B56.1, ANSI/ITSDF B56.6 (Telehandler), and manufacturer requirements.
Quotes for labor hours shall include only billable labor hours performed at the physical Places of Performance defined in the SOW. The Contractor's proposed fixed hourly rate shall be inclusive of all overhead, including travel and transportation.
The Annual Parts Allowance is a Government-established annual NTE dollar amount for unscheduled maintenance and replacement parts, as set in the Price/Cost Schedule.
Failure to meet the technical qualifications in the Volume I instructions below will result in the Offeror's quote not being considered for evaluation.
Failure to provide the required documents and/or information (technical documentation and quote) by the solicitation deadline will result in the Offeror's quote not being considered for award.
STATEMENT OF WORK (SOW):
**See attachment**
Location of Work for Delivery and acceptance of Services at:
VA Western Colorado Health Care System (WCHCS)
2121 North Avenue
Grand Junction, CO 81501
VA Grand Junction Offsite Warehouse
559 Sandhill Ln., Bay Door 31
Grand Junction, CO 81505
52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.
Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement and (II) Price.
Volume I - Technical capability qualifications to meet the Government s requirements:
The vendor s offeror shall at a minimum submit documentation / proof of the following:
Documentation demonstrating factory/OEM-authorized technician certification for each equipment manufacturer covered under this contract (JLG; Doosan Industrial/Bobcat; Crown Industrial; Toyota Industrial), held by the Offeror's own proposed Field Service Engineers (FSEs) who will perform the work, or equivalent documented qualified work experience of those FSEs, consistent with the SOW. Where the Offeror proposes to satisfy any covered manufacturer's certification through a subcontractor, the Offeror shall identify that subcontractor and the specific tasks it will perform under item 5 below. This requirement is a material technical qualification and will not be waived.Copy of current valid National Fire Protection Association (NFPA) 70E Electrical Safety training certification for the vendor s designated FSEs
Documentation that the Offeror and designated FSEs meet the "Qualified" personnel requirements of OSHA 1910.178(l) (Powered Industrial Truck Operator Training).
For any personnel performing work on battery or charging systems, a copy of current, valid NFPA 70E electrical safety training certification.
A written execution plan explaining how the Offeror will meet the SOW performance requirements, including how it will maintain active access to OEM technical documentation, service manuals, schematics, parts lists, and diagnostic software necessary to service the covered equipment (noting the Government will not provide these), and how it will meet the emergency (48-hour) and non-emergency (96-hour) onsite response times and the 90% uptime requirement.
Subcontractor Disclosure. If the Offeror intends to use one or more subcontractors, the Offeror shall submit a subcontractor disclosure that (a) identifies each subcontractor, (b) identifies the specific SOW tasks to be performed by the Offeror as Prime versus each subcontractor, and (c) demonstrates which entity holds the OEM certifications and qualifications required in items 1 3 above for the tasks assigned to it. The Prime shall demonstrate that it will retain management, supervision, and quality-control responsibility for all work performed under any resulting contract.
Volume II Price
Price - The vendor offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Offerors should provide a quote using the Price/Cost Schedule sequence and descriptions to facilitate easy comparison between offers during the evaluation phase. Offerors are welcome to also provide their own additional documentation of a more detailed breakdown quote specific to their services.
(End of Addendum to 52.212-1)
52.212-2, Evaluation--Commercial Items applies to this acquisition.
ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:
The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.
The following factors shall be used to evaluate offers/quotations:
Factor 1. Technical capability qualifications to meet the Government s requirements
Factor 2. Price
Factor 3. Past performance
Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:
Factor I. Technical capability qualifications to meet the Government s requirements: The offer will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.
Factor 3. Past Performance: The vendor offeror is not required to submit past performance references, questionnaires, or supporting documentation as part of their offer. The Government will evaluate each Offeror's past performance to assess the relative risk associated with the Offeror's likelihood of successfully performing the requirements of this solicitation. Past performance will be evaluated based on the Government's independent assessment of the Offeror's record of performance on relevant prior or ongoing contracts. The Government will independently obtain past performance information through any and all available sources, including but not limited to:
Contractor Performance Assessment Reporting System (CPARS) records;
The System for Award Management (SAM.gov) and other federal award databases reflecting the Offeror's history of Government contract awards;
Direct communication with Contracting Officers, Contracting Officer's Representatives, or other Government personnel who have administered contracts previously or currently performed by the Offeror;
Publicly available information, including customer or client reviews, industry reporting, and other open-source information relevant to the Offeror's performance history.
The Government reserves the right to consider past performance information from any Federal, state, local, or commercial contract the Offeror has performed that is relevant to the scope of this requirement, regardless of whether that contract is identified by the Offeror in its proposal. An Offeror with no identifiable relevant past performance history will not be evaluated favorably or unfavorably on this factor and will receive a neutral rating.
**The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government.**
If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered nonresponsive.
(End of Addendum to 52.212-2)
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.
The following RFO clauses are incorporated by reference:
Applicable (X)
Number
Title
Source
X
52.203-6 with Alt I
Restrictions on Subcontractor Sales to the Government
Statute
X
52.203-13
Contractor Code of Business Ethics and Conduct
Statute
X
52.203-17
Contractor Employee Whistleblower Rights
Statute
X
52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
Statute
X
52.204-9
Personal Identity Verification of Contractor Personnel
Other
X
52.204-13
System for Award Management Maintenance
Statute
52.204-91
Contractor identification
Other
X
52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
Statute
X
52.209-9
Updates of Publicly Available Information Regarding Responsibility Matters
Statute
X
52.209-10
Prohibition on Contracting with Inverted Domestic Corporations
Statute
52.219-4
Notice of Price Evaluation Preference for HUBZone Small Business Concerns
Statute
52.219-6
Notice of Total Small Business Set-Aside
Statute
52.219-6 with Alt I
Notice of Total Small Business Set-Aside, with Alternate I
Statute
52.219-8
Utilization of Small Business Concerns
Statute
52.219-9
Small Business Subcontracting Plan
Statute
52.219-9 with Alt I
Small Business Subcontracting Plan, with Alternate I
Statute
52.219-9 with Alt II
Small Business Subcontracting Plan, with Alternate II
Statute
52.219-9 with Alt III
Small Business Subcontracting Plan, with Alternate III
Statute
52.219-9 with Alt IV
Small Business Subcontracting Plan, with Alternate IV
Statute
52.219-14
Limitations on Subcontracting
Statute
52.219-16
Liquidated Damages Subcontracting Plan
Statute
52.219-33
Nonmanufacturer Rule
Statute
X
52.222-3
Convict Labor
EO
X
52.222-19
Child Labor Cooperation with Authorities and Remedies
EO
X
52.222-35
Equal Opportunity for Veterans
Statute
52.222-35 with Alt I
Equal Opportunity for Veterans, with Alternate I
Statute
X
52.222-36
Equal Opportunity for Workers with Disabilities
Statute
52.222-36 with Alt I
Equal Opportunity for Workers with Disabilities, with Alternate I
Statute
X
52.222-37
Employment Reports on Veterans
Statute
X
52.222-40
Notification of Employee Rights Under the National Labor Relations Act
EO
X
52.222-41
Service Contract Labor Standards
Statute
X
52.222-42
Statement of Equivalent Rates for Federal Hires
Statute
X
52.222-43
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)
Statute
52.222-44
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment
Statute
X
52.222-50
Combating Trafficking in Persons
Statute
52.222-50 with Alt I
Combating Trafficking in Persons, with its Alternate I
Statute
52.222-51
Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements
Other
52.222-53
Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
Other
X
52.222-54
Employment Eligibility Verification
EO
X
52.222-62
Paid Sick Leave Under Executive Order 13706
EO
X
52.223-2
Reporting of Biobased Products Under Service and Construction Contracts
Statue
52.223-9
Estimate of Percentage of Recovered Material Content for EPA-Designated Items
Statute
52.223-9 with Alt I
Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I
Statute
52.223-11
Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons
Statute
52.223-12
Maintenance
Statute
52.223-20
Aerosols
Statute
52.223-21
Foams
Statute
X
52.223-23
Sustainable Products and Services
Statute
52.224-3
Privacy Training
Statute
52.224-3 with Alt I
Privacy Training, with Alternate I
Statute
X
52.225-1
Buy American-Supplies
Statute
52.225-1 with Alt I
Buy American-Supplies, with Alternate I
Statute
52.225-3
Buy American-Free Trade Agreements-Israeli Trade Act
Statute
52.225-3 with Alt II
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II
Statute
52.225-3 with Alt III
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III
Statute
52.225-3 with Alt IV
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV
Statute
52.225-5
Trade Agreements
Statute
52.225-19
Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States
Other
52.225-26
Contractors Performing Private Security Functions Outside the United States
Statute
52.226-4
Notice of Disaster or Emergency Area Set-Aside
Statute
52.226-5
Restrictions on Subcontracting Outside Disaster or Emergency Area
Statute
X
52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving
EO
52.229-12
Tax on Certain Foreign Procurements
Statute
52.232-29
Terms for Financing of Commercial Products and Commercial Services
Statute
52.232-30
Installment Payments of Commercial Products and Commercial Services
Statute
X
52.232-33
Payment by Electronic Funds Transfer System for Award Management
Statute
52.232-34
Payment by Electronic Funds Transfer Other than System for Award Management
Statute
52.232-36
Payment by Third Party
Statute
X
52.232-40
Providing Accelerated Payments to Small Business Subcontractors
Statute
52.232-90
Fast Payment Procedure
Statute
X
52.233-3
Protest After Award
Statute
X
52.233-4
Applicable Law for Breach of Contract Claim
Statute
X
52.240-91
Security Prohibitions and Exclusions
Statute
52.240-91 with Alt I
Security Prohibitions and Exclusions, with Alternate I
Statute
52.240-92
Security Requirements
Other
52.240-92 with Alt II
Security Requirements with Alternate II
Other
52.240-93
 Basic Safeguarding of Covered Contractor Information Systems
Â
X
52.244-6
Subcontracts for Commercial Products and Commercial Services
Statute
52.247-64
Preference for Privately Owned U.S.-Flag Commercial Vessels
Statute
52.247-64 with Alt I
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I
Statute
52.247-64 with Alt II
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II
Statute
Additional contract requirements or terms and conditions:
52.217-8 Option to Extend Services (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.
If the Government exercises this option, the extended contract shall be considered to include this option clause.
The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months.
52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS. (APR 2026)
(a) Definitions. As used in this clause
Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.
Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.
(b) The In connection with the performance of work under this contract, the Contractor agrees as follows:
(1) The Contractor will not engage in any racially discriminatory DEI activities;
(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;
(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;
(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and
(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.
(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).
(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.
852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:
VAAR Clauses are incorporated by reference as follows:
VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.204-70
Personal Identity Verification of Contractor Personnel (MAR 2026)
VAAR 852.204-72
Personnel Vetting and Credentialing (MAR 2026)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)
VAAR Provisions are incorporated as follows:
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71
Alternate Protest Procedure (OCT 2018)
VAAR 852.204-70
Personal Identity Verification of Contractor Personnel (MAR 2026)
VAAR 852.204-72
Personnel Vetting and Credentialing (MAR 2026)
RFO 52.252-1 Solicitation Provisions Incorporated by Reference
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.
http://www.acquisition.gov/far/index.html
https://www.acquisition.gov/vaar
The following RFO provisions are to be incorporated by reference:
Applicable (X)
Number
Title
Source
X
52.203-11
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
Statute
X
52.203-18
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation
Statute
X
52.204-7
System for Award Management Registration
Statute
52.204-7 with Alt I
System for Award Management Registration, with Alternate I
Statute
52.204-90
Offeror Identification
Statute
52.207-6
Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)
Statute
52.209-12
Certification Regarding Tax Matters
Statute
52.219-2
Equal Low Bids
Statute
52.222-18
Certification Regarding Knowledge of Child Labor for Listed End Products
E.O.
52.222-48
Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification
Other
52.222-52
Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification
Other
52.222-56
Certification Regarding Trafficking in Persons Compliance Plan
Statute
52.222-90
Addressing DEI Discrimination by Federal Contractors
E.O.
52.223-4
Recovered Material Certification
Statute
52.225-2
Buy American Certificate
Statute
52.225-4
Buy American-Free Trade Agreements-Israeli Trade Act Certificate
Statute
52.225-6
Trade Agreements-Certificate
Statute
52.225-20
Prohibition on Conducting Restricted Business Operations in Sudan-Certification
Statute
52.225-25
Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications
Statute
52.226-3
Disaster or Emergency Area Representation
Statute
X
52.229-3
Federal, State, and Local Taxes
Statute
52.229-11
Tax on Certain Foreign Procurements Notice and Representation
Statute
X
52.240-90
Security Prohibitions and Exclusions Representations and Certifications
Statute
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to John.Cheng2@va.gov by 12:00pm MDT, September 9, 2026.
Name and email of the individual to contact for information regarding the solicitation:
John Cheng John.Cheng2@va.gov
