OrthoScan or Similar Mini C-Arm TAU 2020, Accessories, and Service Contract, IHS, Phoenix Indian Medical Center

OrthoScan or Similar Mini C-Arm TAU 2020, Accessories and Service Contract
Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) 
Place of Performance: Phoenix Indian Medical Center (PIMC), Phoenix, AZ

(i)    This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 and FAR 13.302 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. 
 
In accordance with FAR 13.106-2(b)(3) conducting comparative evaluations of offers.  The Government will award a Firm-Fixed Price Purchase Order (PO) resulting from this solicitation to the responsible quote whose quote confirming to the solicitation will be most advantageous to the Government, price and other factors considered. 
 
(ii)    Solicitation number is #RFQ-26-PHX-038 and is issued as a Request for Quotation (RFQ). 

(iii)    This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, Effective 03/13/2026. 

(iv)    This requirement is restricted to Small Business under NAICS Code 334517.  

(v)    The Contract Line Items (CLINs) are listed on Price Schedule.  Offers shall enter all prices for all the CLINS on the Price Schedule.  Not providing unit prices for all CLINS for all Items shall make your offer non-responsive to the solicitation. 

See Attachment A - Price Schedule. Offeror can provide listing of items on a separate quote or items on Attachment - A Price Schedule.  

(vi)    The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) intends to procuring for a contract for OrthoScan or Similar Mini C-Arm TAU 2020, Accessories and Service Contract.

(vii)    Delivery and acceptance terms for this contract award is FOB Destination. Delivery Address: Phoenix Indian Medical Center, 4212 North 16th Street, Bldg-9, Phoenix, AZ 85016 Attention: Leah Pollard.   

Delivery of supplies are 60 days or sooner After Receipt of Order.

(viii)    Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018). 

1.    Adherence to Instructions: 
Offers, including all required documents, must be submitted to the Contact Specialist, Donovan Conley, to Donovan Conley@ihs.gov.  Please reference section “ADDENDUM to FAR 52.212-2 - Evaluations - Commercial Items” for additional information about Evaluation factors for this solicitation.  Documents must be properly executed and submitted not later than the close of business of the offer due date which is June 9, 2026 at 4:00 PM MST.  No questions will be taken after June 9, 2026 at 12:00 PM MST.  Only electronic offers will be accepted and emailed to Donovan.Conley@ihs.gov.  Any submission of offers after the closing date of the June 9, 2026 at 4:01 PM MST will not be accepted for consideration. 

2.    Exceptions to Terms and Conditions: Offerors must clearly identify any exception to solicitation terms and conditions and provide accompanying rationale.

3.    Registration in System for Award Management (SAM): In order to be eligible for contract award offerors must be registered in SAM at https://www.sam.gov.

4.    Offeror shall provide the following information: UEI Number and TAX ID Number from Attachment C Clause and Administrative Data, page-7, paragraph 5. Contract Administration.  

5.    Quote Format: Quoter should submit information for the Factors and each clearly marked and not to exceed 10-pages.  The quoter should address the following in their response for each three factors:

Factors: 
1. Technical
Contractor shall provide product specification documents if providing similar item, see Attachment: E – Salient Characteristics. 

Note: Not providing this information shall make your offer non-responsive.  

2. Past Performance
Contractor shall furnish one to two current, or recent completed Federal, State, local government, or private contracts under which you have provided the relevant supplies required in the solicitation within the last five (5) years.  Include the following: contract number, contract name, period of performance, and point of contact, phone number, and email address. Past Performance will be reviewed to assure that the offeror has relevant and successful performance history.  

3. Price 
Completed price schedule in accordance with Attachment A – Price Schedule for this RFQ.  Quote/Price Schedule shall remain in effective for 120 calendar days after close of solicitation.  The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3.  FOB Destination CONUS (Continental U.S.).  Shipping charges shall be included in the purchase cost of the product.  Sellers shall deliver the products on their own conveyance to the location listed on the award. 
Note: Not providing prices for all the items on the Price Schedule shall make your offer non-responsive. 

If you have any questions concerning the Price Schedule you can email me at Donovan.Conley@ihs.gov. 

(ix)    Addendum to FAR 52.212-2, Evaluation – Commercial Item (Oct 2014).
(a) Offers will be evaluated in accordance with FAR 13.106-2(b)(3) and will include comparative evaluation of technical, past performance and price.  The Government will award a firm-fixed Purchase Order (PO) resulting from the solicitation to the responsible quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.  

     Factors: 
1. Technical: The contractor will be evaluated based upon 
Contractor shall provide product specification documents if providing similar item, see Attachment: E – Salient Characteristics. 

2. Past Performance: Offerors shall
Contractor shall furnish one to two current, or recent completed Federal, State, local government, or private contracts under which you have provided the relevant supplies required in the solicitation within the last five (5) years.  Include the following: contract number, contract name, period of performance, and point of contact, phone number, and email address. Past Performance will be reviewed to assure that the offeror has relevant and successful performance history.  

3. Price: Price will be evaluated for price reasonableness.
Completed price schedule in accordance with Attachment A – Price Schedule for this RFQ.  Quote/Price Schedule shall remain in effective for 120 calendar days after close of solicitation.  The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3.  FOB Destination CONUS (Continental U.S.).  Shipping charges shall be included in the purchase cost of the product.  Sellers shall deliver the products on their own conveyance to the location listed on the award. 
Note: Not providing prices for all the items on the Price Schedule shall make your offer non-responsive. 

(b) Acceptable offers will be compared against each other to determine which offer provides the best value for the Government.  The Government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the Government.  The Government has the discretion to accept other than the lowest priced offer that provides those additional benefits.   

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x)    Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 2025), with its offer.

Provisions: 
FAR 52.216-1   Type of Contract (Apr 1984), The Government contemplates award of a Firm-Fixed Price award resulting from this solicitation. 

(xi)    FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Apr 2026) applies to this acquisition. 
Addendum to FAR 52.212-4 (g) Invoices. 
1.    Invoices:  Invoices shall be submitted in ARREARS:
a.    Quarterly    [   ]
b.    Semi-Annually    [   ]
c.    Other [X] After shipment of order(s).  

2.    Instructions:  Invoice Processing Platform (IPP)
Invoicing will be completed electronically at www.ipp.gov or any successor site. Note: The IPP Helpdesk is itservicedesk@fiscal.treasury.gov.

HHSAR Clause 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause -- Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘Content of Invoices’ and the applicable Payment clause included in this contract.
(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests
electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.
(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.
(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.
(END OF CLAUSE)

Technical Point of Contact (TPOC): Leah Pollard, Leah.Pollard@ihs.gov
Contract Officer: Jeremy Steel, Jeremy.Steel@ihs.gov

(xii)    FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (May 2026), see attachment Clauses and Administrative Data. 

(xiii)    Additional attachment for this commercial solicitation.  
Attachments: 
RFQ-26-PHX-038 Combined Synopsis-Solicitation, 4-pages 
A – Price Schedule 1-page
B – Clause and Administrative Data 8-pages
C – 2024 AZ State Tax Exemption Letter 3-pages
D – Salient Characteristics 6-pages
        
(xiv)    n/a                                                                                                                                                             

(xv)    RFQs are due by 4:00 PM MST on June 9, 2026. Email the RFQ offers to Donovan.Conley@ihs.gov.  Questions are due before June 9, 2026 at 12:00 PM MST.  Offeror must confirm IHS receipt of their offer(s).   

You are reminded that representatives from your company SHALL NOT contact any Indian Health Service employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to Donovan Conley Contract Administrator. 
 
(xvi)    Contract Administrator is Donovan Conley, Contracting Specialist, Donvan.Conley@ihs.gov