J065--Bayer Medrad Injector Preventive Maintenance Service

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 2 0001 08-31-2026 619-27-1-244-0024 None 508A DEPARTMENT OF VETERANS AFFAIRS VETERANS HEALTH ADMINISTRATION Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329 508A DEPARTMENT OF VETERANS AFFAIRS VETERANS HEALTH ADMINISTRATION Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329 To all Offerors/Bidders 36C24727Q0009 X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-04-2026 12PM EDT 619-3670160-244-825500-2520 0100555Yl x 1 The purpose of this amendment is to: 1. The question period for this solicitation is hereby closed. No additional vendor questions will be accepted. 2. The attached Vendor Questions and Answers are hereby incorporated into and made part of the solicitation. 3. The Instructions to Offerors and Evaluation Factors are hereby revised. 4. The revised Statement of Work (SOW) is hereby incorporated into and made part of the solicitation. 5.The due date for receipt of quotations is extended from September 2, 2026, at 12:00 PM EST to September 4, 2026 12PM EST. All other terms and conditions remain unchanged. Jessica Cummings Contracting Officer Page 20 of 20 Bayer MEDRAD Injector PM/Repair Solicitation: 36C24727Q0009 Questions and Answers: 1. Question: The solicitation identifies OEM Authorization and Support as an evaluation factor and states that documentation may demonstrate the ability to obtain required proprietary services through Bayer HealthCare LLC or another Bayer-authorized arrangement. Does a documented teaming or subcontracting arrangement with a firm that has the necessary Bayer authorization/support satisfy this requirement, or must the Offeror itself hold direct Bayer/MEDRAD authorization? The Offeror is not required to independently hold direct Bayer/MEDRAD authorization. However, the Offeror shall provide documentation demonstrating its ability to obtain the required Bayer OEM-authorized support necessary to perform the requirements of the SOW. If the Offeror proposes to use a teaming, subcontracting, or other formal arrangement, the Offeror shall provide documentation demonstrating the relationship or arrangement and that the proposed firm possesses the necessary Bayer authorization and capabilities to provide the required OEM support. 2. Question: The addendum mentions applicable SEWP ordering requirements. Please confirm whether this language applies to this requirement or is leftover language from a different template, since this does not appear to be a SEWP procurement. The reference to applicable SEWP ordering requirements was included in error and is not applicable to this solicitation. The reference is removed through this amendment. All other applicable registration and certification requirements of the solicitation remain unchanged. 3. Question: Section B.1 (page 5) states that payment is quarterly in arrears, as does the Price/Cost Schedule; however, Section B.1.15 (page 14) states that payment is semi-annually in arrears. Are the correct payment terms quarterly in arrears? Yes. The correct payment terms are quarterly in arrears. The SOW has been revised to reflect the correct payment frequency. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: The Offeror shall submit a complete quotation demonstrating its ability to meet all requirements of the Statement of Work (SOW). The quotation shall include, at a minimum, the following: 1. Technical Capability The Offeror shall provide sufficient information demonstrating its capability to perform all required preventive maintenance and repair services for the Bayer MEDRAD injector systems identified in the SOW. The Offeror shall demonstrate its ability to provide all required preventive maintenance, calibration, diagnostics, software and cybersecurity updates, corrective maintenance, technical support, replacement parts, and other services required by the SOW. 2. OEM Authorization and Support The Offeror shall provide documentation demonstrating its ability to obtain and provide the required Bayer OEM support necessary to perform the requirements of the SOW. The documentation shall demonstrate access to the applicable proprietary software, diagnostic and calibration tools, software and cybersecurity updates, technical support, and OEM replacement parts necessary to maintain the equipment in accordance with manufacturer specifications. The Offeror is not required to independently hold direct Bayer/MEDRAD authorization. If the Offeror proposes to utilize a teaming, subcontracting, or other formal arrangement to obtain the required OEM support, the Offeror shall provide documentation demonstrating the relationship or arrangement and that the proposed firm possesses the necessary Bayer authorization and capabilities to provide the required OEM support. 3. Personnel Qualifications The Offeror shall provide documentation demonstrating that personnel performing the required services possess the applicable training, qualifications, certifications, and/or manufacturer authorization necessary to service the Bayer MEDRAD equipment identified in the SOW. 4. Statement of Work Compliance The Offeror shall demonstrate its ability to meet all material requirements of the SOW and provide the required services for all equipment identified in the SOW. 5. Price Quotation The Offeror shall submit pricing for the Base Year and each Option Year in accordance with the solicitation CLIN structure. Pricing shall include all labor, travel, parts, materials, equipment, and other costs necessary to perform the requirements of the SOW unless otherwise specified in the solicitation. 6. OFFEROR INFORMATION The quotation shall include the Offeror s legal business name, address, UEI, point of contact, telephone number, and email address. The Offeror shall maintain all registrations and certifications required by the solicitation. 7. Past Performance The Quoter shall provide up to three (3) recent and relevant past performance references for contracts or orders involving work similar in size, scope, and complexity to this requirement. For each reference, provide: Contract or order number; Customer/agency name; Description of products/services provided; Contract/order value; Period of performance; and Customer point of contact, including telephone number and/or email address. The Government may consider past performance information provided by the Quoter as well as information obtained independently from Government or other available sources. 8. QUESTIONS Questions concerning this solicitation shall be submitted in writing no later than 12:00 PM Eastern Time on August 28, 2026. Email questions shall identify the following in the subject line: 36C24727Q0009 Solicitation Question Questions received after the established deadline may not receive a response. Government responses to questions that affect the solicitation will be made available to prospective Offerors through the applicable solicitation process. Offerors shall not rely upon oral statements as modifying the solicitation. Any change to the solicitation will be made in writing by the Contracting Officer. 9. QUOTATION SUBMISSION Quotations shall be submitted electronically to Contracting Officer email no later than the date and time established in the RFQ. Quotation Due Date: September 4, 2026, at 12PM Eastern Time. Offerors are responsible for ensuring that their complete quotation is successfully submitted by email to Contracting Officer email before the solicitation closing date and time. Offerors should retain confirmation or other evidence of successful submission. The email subject line shall state: 36C24727Q0009 QUOTATION Bayer MEDRAD Injector Preventive Maintenance Repair Services The Offeror should request a delivery receipt and read receipt and retain evidence of transmission. The Offeror remains responsible for ensuring successful and timely receipt of its quotation. An absence of an undeliverable or error message does not, by itself, establish successful Government receipt. 10. AMENDMENTS Offerors shall acknowledge all amendments issued to the solicitation, as applicable. Offerors are responsible for reviewing the solicitation for amendments, Government responses to questions, and other information issued prior to the quotation closing date. 11. QUOTATION VALIDITY Quotations shall remain valid for 60 calendar days from the quotation due date unless a different period is identified elsewhere in the solicitation. 12. COMPLETENESS OF QUOTATION The Offeror is responsible for submitting sufficient information for the Government to evaluate its quotation. Failure to provide sufficient technical information, required documentation, or complete pricing may result in the quotation being determined unacceptable. The Government intends to evaluate quotations and make award without requesting revisions. Therefore, Offerors should submit their best technical and price quotation in response to the RFQ. E.5 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION) (a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: Technical Capability The Government will evaluate whether the Offeror demonstrates the technical capability to perform all required preventive maintenance, repair, calibration, diagnostics, software and cybersecurity updates, technical support, and other requirements of the SOW for all covered equipment. OEM Authorization and Support The Government will evaluate the documentation submitted by the Offeror to determine whether the Offeror has demonstrated its ability to obtain the required Bayer OEM-authorized support necessary to perform the requirements of the SOW. The Offeror is not required to independently hold direct Bayer/MEDRAD authorization. If the Offeror proposes to utilize a teaming, subcontracting, or other formal arrangement, the Government will evaluate the documentation provided to determine whether the proposed firm possesses the necessary Bayer authorization and whether the arrangement provides access to the required proprietary software, diagnostic and calibration tools, software and cybersecurity updates, technical support, OEM replacement parts, and other OEM support necessary to perform the requirements of the SOW. Personnel Qualifications The Government will evaluate whether personnel proposed to perform the required services possess the applicable training, qualifications, certifications, and manufacturer authorization necessary to service the equipment identified in the SOW. SOW Compliance The Government will evaluate whether the quotation demonstrates compliance with all material requirements of the SOW, including the ability to provide required services for all equipment identified in the SOW. Past Performance The Government will evaluate the recency and relevance of the Offeror s past performance as it relates to work similar in size, scope, and complexity to this requirement. The Government may consider information provided by the Offeror and information obtained from other available Government sources. Offerors with no relevant past performance, or for whom past performance information is not available, will receive a Neutral past performance assessment and will not be evaluated favorably or unfavorably solely on that basis. Price The Government will evaluate the Offeror s price for completeness and reasonableness. The evaluated price will include the Base Year and all Option Years. The Total Evaluated Price will be calculated by adding the price of the Base Period and all Option Periods. BASIS FOR AWARD Award will be made to the responsible Offeror whose quotation is determined technically acceptable and provides the lowest evaluated price. The Government intends to award to the Lowest-Priced Technically Acceptable (LPTA) Offeror. (b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s). This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. STATEMENT OF WORK B.1 EQUIPMENT: Equipment serviced and maintained for the Department of Veterans Affairs Medical Center, Central Alabama Veterans Health Care System, 215 Perry Hill Road, Montgomery, Alabama 36109, and Central Alabama Veterans Health Care System, 2400 Hospital Road, Tuskegee, Alabama 36083. Equipment: EE#/MX# Mfg. Name Model Location 619 MX1787928 Bayer HealthCare MARK 7 ARTERION GB127-001-MO 619 MX2871922 Bayer Healthcare STELLANT FLEX F300-NCVAC 619 MX2760669 Bayer Healthcare STELLANT FLEX GB121-001-MO 619 EE67175 Bayer HealthCare STELLANT D 207-002-TU B.1.2 DEFINITIONS/ACRONYMS: A. Healthcare Technology Management (HTM) Staff Engineer (Jasmine McCloud) or designee, Building 4 Room GE117-004-MO, Telephone 334-272-4670 extension 34927, 215 Perry Hill Road, Montgomery, AL 36109 B. CO - Contracting Officer C. COR - Contracting Officer Representative. D. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. E. FSE - Field Service Engineer. This is a person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the Department of Veterans Affairs Medical Center premises. F. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and condition of the contract. G. Acceptance Signature. VA employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR. H. Authorization Signature. COR's signature; indicates COR accept work status as stated in ESR. I. NFPA - National Fire Protection Association. J. CDRH - Center for Devices and Radiological Health. K. OSHA - Occupational Safety and Health Administration. L. Joint Commission - Joint Commission on Accreditation of Healthcare Organizations. M. FDA - Food and Drug Administration. N. DVAMC - Department of Veterans Affairs Medical Center. O. ISO 9001 International Organization for Standardization standard. P. Normal Working Hours - Monday through Friday, 8:00 a.m. - 4:30 p.m., excluding weekends and Federal Holidays. B.1.3 CONFORMANCE STANDARDS: Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, CDRH, Joint Commission, FDA, ISO 9001, and manufacturer specifications. B.1.4 PERIOD OF PERFORMANCE: This is for a base plus 2 one-year options: Base Year 10/01/2026-09/30/2027 Option Year 1 10/01/2027-09/30/2028 Option Year 2 10/01/2028-09/30/29 B.1.5 HOURS OF COVERAGE: A. Normal hours of coverage shall be Monday through Friday from 8:00 a.m. to 4:30 p.m., excluding weekends and federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR. B. Preventive maintenance inspections are to be scheduled at least five days in advance with Contracting Officer Representative (COR). Coordination may be done by telephone. C. Preventive maintenance inspections will be performed annually in November. D. Federal Holidays observed by the DVAMC are: New Year s Day, Labor Day, Martin Luther King Day, Columbus Day, President's Day, Juneteenth, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day, Christmas Day. B.1.6 UNSCHEDULED MAINTENANCE: A. The contractor shall maintain the equipment in accordance with B.1.3, Conformance Standards. The contractor shall provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. All required parts shall be furnished. B. The CO, COR or designated alternate has the authority to approve/request a service call from the contractor. C. Response Time: Contractor's FSE must respond with a telephone call to the COR and his/her designee within one (1) hour after receipt of telephoned notification 24 hours per day. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within eight (8) hours after receipt of notification and will proceed progressively to completion without undue delay. For example, if hours of coverage are 8:00 a.m. to 4:30 p.m., an 8-hour response means, if a call is placed at 3:45 p.m. Monday, August 10, the FSE must start on-site service before 3:15 p.m. Tuesday, August 11, except when outside hours of coverage is authorized by the COR. B.1.7 SCHEDULED MAINTENANCE: A. The contractor shall perform annual PM Service in November to ensure that equipment listed in the schedule performs in accordance with B.1.3, Conformance Standards. The contractor shall provide and utilize procedures and checklists, with worksheet originals indicating work performed and actual values obtained (as applicable) and shall provide said documentation to the COR at the completion of the PM. PM services shall include, but may not be limited to, the following: 1. Cleaning of equipment. 2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications. 3. Calibrating and lubricating the equipment. 4. Performing remedial maintenance of non-emergent nature. 5. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. 6. Inspecting, and replacing where indicated, tubing for wear and fraying. 7. Measuring, adjusting and calibrating as necessary. 8. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying. 9. Inspecting and replacing where indicated, all mechanical components including, for mechanical integrity, safety, and performance. 10. Apply gummed label, dated & signed, certifying performance and safety to meet MFG'S published specifications as of that date. 11. Returning the equipment to the operating condition defined in B.1.3; Conformance Standards. 12. Providing documentation (worksheet) of services performed on each machine tested. A. PM Services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR. Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it s agreed upon price, unless specifically stated in writing otherwise. B. The contractor shall furnish documentation, including all measurements and calibration data. C. The contractor shall furnish all backup documentation to ensure that the system is performing in accordance with B-3, Conformance Standards. B.1.8 AUTHORIZED SERVICES: Only services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the Contracting Officer or his/her designee must be advised of the reason for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services or repairs, and reimbursement will not be made unless this prior authorization is obtained. B.1.9 PARTS: The contract shall include all parts, software, components, and system(s) device(s) {display monitors, CPU s, printers, UPS, etc. of the system(s)}. The contractor furnishes all parts; the parts shall be OEM parts to meet up-time requirements (consumables are not covered). The contractor should have ready access to unique and/or high mortality OEM replacement parts. All parts supplied shall be compatible with existing equipment. The contractor shall use new parts. Re-built parts or used parts, those removed from other equipment, shall not be installed without written approval by the COR. B.1.10 WARRANY: The contractor shall provide warranty on the integrity of workmanship, labor, parts, service, testing, repair, inspection, and certification. The warranty period shall be for 90 days after the repair, inspection, and/or certification. B.1.11 SERVICE MANUALS: The DVAMC shall not provide services manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation, (such as; operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO or COR upon request. B.1.12 DOCUMENTATION/REPORTS: The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in B.1.3, Conformance Standards. In addition, each ESR shall, at a minimum, document the following data legibly and in complete detail: A. Name of Contractor. B. Name of FSE who performed services. C. Contractor Service ESR Number/Log Number. D. Date, Time (starting and ending), and Hours-On-Site for service call. E. Description of Problem Reported by COR/User. F. Identification of Equipment to be serviced: INV. ID number, Manufacture's name, Device Name, Model number, Serial number, and any other Manufacturer's identification numbers. G. Itemized Description of Service Performed, including: Labor and Travel, Parts (with part numbers), Materials and Circuit Location of problem/corrective action. H. Total Cost to be billed. I. Signatures: 1. FSE performing services described. 2. VA Employee who witnessed service described may initial said ESR, but only the COR has the authority to sign the ESR. J. Equipment downtime. K. VA Purchase Order Number. L. Test equipment used shall be listed on service ticket of each device. M. Provide separate service ticket for each device. N. List all the test equipment used on the device on each service ticket to meet ISO 9001 standard. NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COR BEFORE SERVICE IS COMPLETED! B.1.13 SPECIAL CONTRACT REUIREMENTS: CONTRACTOR SUBMITTALS: The Contractor will furnish a copy of its preventive maintenance/certification inspection procedures for each model of device which will be used during the preventive maintenance/calibration inspection services of this contract to the Contracting Officer Representative (COR). These preventive maintenance/certification inspection procedures are required by the Government as a condition of the facility s Joint Commission accreditation and must be received before any invoice can be certified for payment. B.1.14 REPORTING REQUIREMENTS: The contractor shall be required to report to the HTM Staff Engineer or designee. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR (s). The FSE shall be required to log out with the HTM Staff Engineer or designee, and submit the ESR (s) to the COR. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable a signed, authorized, copy of the ESR will be sent to the contractor after the work can be reviewed (if request or noted on the ESR). B.1.15 PAYMENT: Invoices will be paid in arrears on a quarterly basis. Invoice at the end of December, March, June and September. Invoices shall be line itemized. NOTE: Payment of invoices may be delayed if the appropriate documentation/reports are not properly completed and submitted to the HTM Staff Engineer as required. B.1.16 REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but not later than 24 consecutive hours after discovery notify the CO and COR, in writing, of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. B.1.17 ADDITIONAL CHARGES: There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. B.1.18 CONDITION OF EQUIPMENT: The contractor accepts responsibility for the equipment described in the schedule "as is" condition. Failure to inspect the equipment prior to contract award shall not relieve the contractor from performance of the requirements of this contract. B.1.19 BIDDER S QUALIFICATIONS: The Bidder is required to submit sufficient evidence of adequate equipment, facilities, personnel and necessary experience to establish responsibility and integrity to meet the requirements of this contract. Any bidder, who does not have adequate experience, personnel and/or equipment, in the opinion of the Contracting Officer, will be rejected. To assist in this determination, offeror is required to furnish the following information: Number of years experience performing the type of services indicated within: Number of personnel regularly employed on a full-time basis: Bidders who have not previously provided the same or similar type services at this Medical Center are required to furnish for evaluation purposes, the names, addresses and telephone numbers of three (3) companies for whom exact services have been furnished. Provide certification that contractor has manufacturer updated maintenance software, manuals, and parts. B.1.20 COMPETENCY OF PERSONNELSERVICING EQUIPMENT: A. Each respondent shall have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup. B. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized manufacturer training programs within the last two years, for the equipment identified in the equipment schedule, and annual refresher course. For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on equipment listed. C. The FSEs shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the DVAMC. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any DVAMC equipment. The CO and/or the COR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the DVAMC equipment. D. Subcontractor will not be used under this contract. B.1.21 TEST EQUIPMENT: Test equipment shall meet ISO 9001 standards. Prior to commencement of work on this contract, the contractor shall provide the DVAMC with a copy of the current calibration certification of all test equipment which is to be used by the contractor on DVAMC's equipment. This certification shall also be provided on a periodic basis when requested by the DVAMC. Test equipment calibration shall be traceable to a national standard. B.1.22 IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's FSE shall wear visible identification at all times while on the premises of the DVAMC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the DVAMC Police Service. The DVAMC will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the DVAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. B.1.23 Obtaining a VA IDENTIFICATION Badge: Within the first month of the service contract, the contractor s service technician(s) to arrange with the HTM Staff Engineer to obtain identification badge. The process requires contractor s service technician(s) to bring two (2) valid forms of identification, completion of VA Form 0711, fingerprints, photograph, and possible background check. The process of receiving the Identification badge takes 2-4 weeks. B.1.24 INSURANCE: A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and Occupational Disease Statutes. B. General Liability. Contractors are required to have Bodily Injury Liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. D. Medical Liability. Contractors are required to have Indemnification and Medical Liability insurance coverage of at least $1,000,000. B.1.25 PERFORMANCE REQUIREMENTS SUMMARY: SUMMARY TABLE: Factor No. Performance Indicator Performance Standard Method Type of Surveillance INCENTIVE/ DISINCENTIVE B.1.6 Testing, preventive maintenance and/or certification performed to manufacturer s specifications. Device(s) performs to manufacturer s specification in November. User & BMET & COR observations. 1% for each late testing, preventive maintenance and/or certification. (Max of 10%) Deduction Amount on each late testing, preventive maintenance and/or certification on the certification billing. B.1.11 Provide required documentation. Detailed documentation of testing, preventive maintenance and/or certification within five (5) business days work performed. COR verifies has documentation for each device. 1% for each late device documentation x days late. (Max of 10%) Deduction Amount on each late documentation on the certification billing. Performance Requirements Summary Method of Application: The Contractor is required to perform all the work specified in the performance work statement. If the contractor fails to perform a specific element of the work, payments for the task in question will be subject to reductions as specified. Any amount deducted for deviation from the required performance will be reflected in an amount commensurate with the task. B.1.26 DISCONTINUANCE OF SERVICE: The Government reserves the right to terminate service on a particular device(s) meeting replacement criteria upon thirty (30) days written notice to the Contractor. B.1.27 FAILING TO RESPOND: Failure to perform any of the services set forth in this contract will be considered for invoking provisions of Default.