HQ Maintenance Services

Point of Contact:

Contract Specialist, Nicholas Ruppert, Non-Resale Unit 3060, Building 2780 Kapaun Air Station

APO, AE 09021, Nicholas.Ruppert@deca.mil

Contracting Officer, Daniel Ellis, Non-Resale Unit 3060, Building 2780 Kapaun Air Station APO, AE 09021, Daniel.Ellis@deca.mil

Set asides: Not applicable.

Codes for Services or Supplies.

PSC/FSC: Z1JZ - Maintenance of Miscellaneous Buildings

NAICS: 238990 – All Other Specialty Trade Contractors

Description.

The Performance Work Statement (PWS) defines the requirements for a non-personal services contract to provide Preventive (PM), Unscheduled (UM), and Emergency Maintenance (EM) for the Defense Commissary Agency (DeCA) Vogelweh Headquarters in Germany. The contractor is responsible for providing all qualified labor, management, materials, and specialized tools to ensure the continuous, safe, and compliant operation of all facilities, infrastructure, utilities, and refrigeration systems.

Maintenance & Response Protocols:

PM: Requires a 100% initial equipment/refrigerant inventory (updated semi-annually) and execution of scheduled checks.

UM: Detailed cost estimates must be submitted via the online Service Order Management System (SOMS) within 14 days, with repairs completed within 45 days of approval.

EM: Operates 24/7/365 with a 3-hour on-site response time. Repairs under €3,000 must be mitigated or fixed immediately; those exceeding €3,000 require immediate COR coordination.

Systems & Data Integrity: All work orders, inventories, and billing must be managed via SOMS. Documentation must be fully compatible with Microsoft Office, and all communication, logs, and briefings must be in English.

Environmental & Liability Standards: The contractor is strictly liable for refrigerant management, requiring detailed tracking for units with greater than or equal to 3kg of gas and an annual leak report due every January 30th.

Quality & Warranties: Fully incorporates EU Directive 2019/771, providing a 2-year legal guarantee on all parts and installations. Non-conforming work must be corrected within 7 days, or the work order faces cancellation without payment.

On-Site Security: Technicians must secure military installation passes, wear company uniforms with visible ID, log in/out of facilities for every task, and brief store management upon arrival and departure.

Procedures: Simplified.

Anticipated Award Date: 1 September 2026

World Trade Organization Government Procurement Agreement (WTO GPA) Items: Not applicable but this yearly acquisition strategy and WTO posting notice previously provided by Notice ID DECAWTO2026.

Technical Data: Draft Requirements are provided.

Equitable adjustments: Not applicable.

All responsible sources may submit a quotation upon issuance of the solicitation will be considered by DeCA.

Noncompetitive contract actions: Not applicable.

Qualification Requirement: See draft requirements for detailed contractor and personnel qualification requirements.