COMBINED SYNOPSIS/SOLICITATION
Provo Area Office Camera Crawler
140R4026Q0131
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.
Solicitation number 140R4026Q0131 is issued as a Request for Quotations (RFQ) for Camera Crawler Award as outlined below.
This acquisition is set-aside for small business concerns under NAICS 335999 with a small business size standard of 600 Employees. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The solicitation documents and incorporated provisions are those in effect through Federal Acquisition Circular 2026-01 effective 3/13/2026.
SPECIFICATIONS
The Bureau of Reclamation's Provo Area Office (BOR PAO) requires a camera crawler for its Dam Safety group. Dam Safety conducts inspections at multiple inaccessible locations to evaluate dam features and identify maintenance needs, seepage issues, foundation movement, and potential failure risks. The camera crawler will enhance Reclamation engineers¿ ability to assess structural conditions and is essential for ensuring public safety. The minimum salient characteristics are described below:
Equipment Required
Location
Instrumentation and components shall be delivered to the Bureau of Reclamation's Provo Area Office:
Bureau of Reclamation Provo Area Office
302 Lakeview Parkway,
Provo, Utah 84606
ATTN: Erik Robison
Delivery Date shall be no longer than 60 Days from contract award.
Specifications
A. One Envirosight Camera Crawler (CLIN 0010)
1. Capabilities:
Tilt
Pan
Zoom
2. Characteristics
Ability to fit in 8-inch pipe
Video must be HD
Must have back up camera
Forward and backward lights
Must be powered by electrical plug in (solely battery run equipment will not fulfill needs - hybrid option is okay)
Record video in non-proprietary format for ease of use
Mp4, .mov, .wmv (as examples)
B. Reel (CLIN 020)
1. Capabilities:
Automated reel
2. Characteristics
Minimum 300 M long
Pricing:
Pricing shall be all inclusive including layout, design and shipping to the required destination.
Clauses and Provisions:
The following Provisions Apply to the Solicitation Process of this Procurement:
52.252-1, Provisions Incorporated by Reference (FEB 1998). Any Provisions incorporated by Reference can be found in full text at: https://www.acquisition.gov/far, Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar, and
The Revolutionary FAR Overhaul at: Revolutionary FAR Overhaul | Acquisition.GOV
52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition. (SEP 2023)
52.212-2 EVALUATION¿COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. (DEVIATION) (MARCH 2026)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Lowest Price Technically Acceptable
In order to be considered technically acceptable the following factors will be considered:
1) Reclamation will evaluate offered items either as brand name or equal and equal shall meet the minimum listed salient characteristics listed above. Vendors proposing on equivalent items must demonstrate how their item meets those requirements. This can be accomplished by providing item specification sheets and or a technical narrative as to how they meet the requirements listed.
2) Reclamation will evaluate schedule as a portion of technical acceptability. Vendors shall provide a delivery schedule for each item.
b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
52.252-2, Authorized Deviations in Provisions (NOV 2020)
52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)
52.204-7, System for Award Management Registration (RFO Deviation MAR 2026)
52.209-2, Prohibition on Contracting with Inverted Domestic Corporations Representation (RFO Deviation MAR 2026)
52.211-6 Brand Name or Equal (Aug 1999)
52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)
52.225-2, Buy American Certificate (OCT 2022)
52.225-4, Buy American Free Trade Agreements Israeli Trade Act Certificate (RFO Deviation MAR 2026)
52.240-90, Security Prohibitions and Exclusions Representations and Certifications (RFO Deviation MAR 2026)
The following Clauses Apply to the Solicitation and Any Subsequent Award for this Procurement:
52.252-2, Clauses Incorporated by Reference (FEB 1998). Any Clauses incorporated by Reference can be found in full text at: https://www.acquisition.gov/far,
Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar, and
The Revolutionary FAR Overhaul at: Revolutionary FAR Overhaul | Acquisition.GOV
52.202-1 Definitions (JUN 2020)
52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (APR 2026)
52.203-17, Contractor Employee Whistleblower Rights (NOV 2023)
52.203 19 Prohibition on Requiring Certain Internal Confidentiality Agreements (JAN¿2017)
52.204-13, System for Award Management Maintenance (RFO Deviation MAR 2026)
52.219-6, Notice of Total Small Business Set-Aside (RFO Deviation MAR 2026)
52.222-50, Combating Trafficking in Persons (RFO Deviation MAR 2026)
52.222 90 Addressing DEI Discrimination by Federal Contractors (APR¿2026)
52.223 23 Sustainable Products and Services (MAY¿2024)
52.225-1, Buy American ¿ Supplies (RFO Deviation MAR 2026)
52.225-3, Buy American ¿ Free Trade Agreements Israeli Trade Act (RFO Deviation MAR 2026)
52.232-40, Providing Accelerated Payments to Small Business Subcontractors (RFO Deviation MAR 2026)
52.233-4, Applicable Law for Breach of Contract Claim (RFO Deviation MAR 2026)
52.244-6, Subcontracts for Commercial Products and Commercial Services (OCT 2025)
52.252-6, Authorized Deviations in Clauses (NOV 2020)
DIAR 1452.201-70, Authorities and Delegations (SEP 2011)
DOI-AAAP-0028, Electronic Invoicing and Payment Requirements Invoice Processing Platform (IPP) (APR 2013)
WBR1452.201-80, Contracting Officer's Representative's Authorities and Limitations ¿ Bureau of Reclamation (MAY 2018)
Clauses Incorporated in Full Text
52.222-90 Addressing DEI Discrimination by Federal Contractors.
As prescribed in 22.2203, insert the following clause:
Addressing DEI Discrimination by Federal Contractors (Deviation DATE)
(a) Definitions. As used in this clause
Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.
Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.
(b) In connection with the performance of work under this contract, the Contractor agrees as follows: (1) The Contractor will not engage in any racially discriminatory DEI activities;
(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;
(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;
(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and
(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.
(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).
(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.
(End of clause)
WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022) - ALTERNATE VI (MAR 2022)
(f) Information Technology Security Basic Security Requirements:
(1) The Contractor shall ensure that its employees, in performance of the contract, receive annual U.S. Department of the Interior (DOI) Federal Information Systems Security Awareness (FISSA) training that also includes Privacy, Records Management and Section
Page 21 of 29
508 Compliance Awareness. The Contractor may use web-based training available from Reclamation to meet this requirement.
(2) The Contractor shall afford Reclamation, including DOI Office of Inspector General, access to the Contractor's and subcontractors¿ facilities, installations, operations, documentation, databases, and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection, investigation, assessment or audit to safeguard against threats and hazards to the integrity, availability, and confidentiality of Reclamation data or to the function of computer systems operated on behalf of Reclamation, and to preserve evidence of computer crime. If the Contractor has a question regarding the access rights or identity of Government employees requesting access to Contractor-operated IT facilities, it should be referred to the COR for resolution before access is granted.
(3) In addition to the notification requirements (b)(4), the Contractor shall immediately notify the COR, of all cyber-related incidents (including the compromise of Contractor- or Government-owned systems for which the Contractor bears operational or management responsibility), regardless of location.
(4) Contractor staff with significant IT security responsibilities associated with systems connected to or being delivered to Reclamation (such as those responsible for supporting or developing Internet accessible systems, supporting or developing systems containing personal identification information, or supporting or developing systems containing financial information), must complete annual role-based IT security training (over and above that required in (e)(1).) If requested by the Contractor, Reclamation will assist on-site Contractor staff in identifying suitable annual role-based training options throughout the contract performance period.
(5) The Contractor shall be responsible for the Information Technology security for all non-Government-owned systems used in the development of turn-key applications (not including Commercial-off-the-Shelf [COTS] software) and systems intended for eventual turn-key delivery to the Bureau of Reclamation in fulfillment of contract requirements. This clause is applicable to all or any part of the contract that includes information technology resources the Contractor is developing on behalf of Reclamation. This includes information technology, hardware, software, databases, networks, and telecommunications systems. Examples of tasks that require this security provisions include:
(i) The design of IT systems or applications that meet overall data processing performance criteria described elsewhere in this contract. Security designs shall be consistent with the requirements of Federal Information Processing Standards (FIPS) Publication 200 and the security categorization of the system.
(ii) The development of turn-key control systems, such as Supervisory Control and Data Acquisition (SCADA) or similar systems where improper security functionality and performance of the system could result in misoperation of Government resources; and
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(iii) The development of or integration of applications (including COTS) and/or hardware, networks, and telecommunications systems into turn-key products where the improper security functionality and performance of the integrated system could result in loss of integrity, confidentiality, or availability of electronic information or data.
(6) The Contractor shall provide, implement, and maintain an IT Security Plan. This plan shall describe the processes and procedures that will be followed to ensure appropriate security of IT resources that are developed, processed, stored, or used under this contract. For Contractor developed or operated IT systems, an IT System Security Plan must also be developed in compliance with the Federal Information Cybersecurity Modernization Act of 2014 (P.L. 113-283) and all relevant Federal and Reclamation policies and procedures that include, but are not limited to:
(i) Office of Management and Budget (OMB) Circular A-130, Management of Federal Information Resources, Appendix III, Security of Federal Automated Information Resources; and
(ii) National Institute of Standards and Technology (NIST) Special Publication (SP) 800-18, Guide for Developing Security Plans for Federal Information Systems and NIST SP 800-53, Security and Privacy Controls for Federal Information Systems and Organizations.
(7) Within 30 days after contract award, the Contractor shall submit to the COR its IT Security Plan, and IT System Security Plan (if applicable), for Reclamation approval. This plan must be consistent with and further detail the approach contained in the offeror's quotation, proposal, or sealed bid that resulted in the award of this contract and in compliance with the requirements stated in this clause. The plan, as approved by the CO, shall be incorporated into the contract as a compliance document
(End of clause)
DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING PLATFORM (IPP) (FEB 2021)
Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).
'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:
https://www.ipp.gov.
Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:
Ms. Kimberley Hervat, Contracting Officer kimberley_hervat@ios.doi.gov and Mr. Al Juvalcaba-Roman, the Contracting Officer¿s Representative (COR), jruvalcabaroman@usbr.gov. The invoice will be reviewed for payment and it will be processed or returned for corrections. Failure to forward a copy to those identified may result in a significant delay or possible rejection of your payment request.
The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.
If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.
(End of Local Clause)
Written, signed Quotes on a company letterhead with contact information are due no later than August 18, 2026, at 2:00 PM MDT by email to kimberley_hervat@ios.doi.gov and should be marked: 140R4026Q0131 ¿ Quotation. These Quotes shall include the spreadsheet attached with the pricing for individual items and extended pricing for the line item totals. A PDF of the full document and the excel spreadsheet will be attached to this announcement to be filled out for administrative convenience. Vendors must be registered in the System for Award Management (SAM) prior to submission of quotations for this requirement. For information or questions regarding this Request for Quotation, please contact the Contracting Officer at 801-524-3680 or kimberley_hervat@ios.doi.gov
