Veterinary Ultrasound FOK9

SUBJECT: Request for Quote (RFQ) for Veterinary Ultrasound  for the Department of Homeland Security (DHS), Customs and Border Protection (CBP), Field Operation Canine Academy (FOK9) in Front Royal, Virginia.

The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP), has an anticipated requirement for obtaining one (1) Veterinary Ultrasound in support of CBP FOK9 Office of Training and Development (OTD). In accordance with the Federal Acquisition Regulation (FAR) 12 and 13. This announcement constitutes the only solicitation; QUOTES ARE BEING REQUESTED and a written solicitation will not be issued. The Government will make an award resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the most advantageous to the Government.  This solicitation is 100% set aside for small businesses. The North American Industry Classification System (NAICS) code is 423450 and has a size standard of 200 employees. The solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2025-06 effective 8/27/2025.  It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The Government intends to award a firm-fixed- price purchase order.

This is not a credit card purchase, and instructions will be provided to the awardee for use of System for Award Management / IPP.

APPLICABLE CLAUSES AND PROVISIONS

See Attachment 1 – APPLICABLE CLAUSES AND PROVISIONS

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, in descending order, shall be used to evaluate offers:

Technical: See Attachment #2 SOW and Attachment #3 Spec Sheet

Price

(b)Options. N/A

(c)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDITIONAL CBP CLAUSES TO BE INCORPORATED IN PURCHASE ORDER:

CONTRACTING OFFICER'S AUTHORITY (MAR 2003)

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Delivery Order. In the event the contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority, and no adjustment will be made in the Delivery

Order price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the Delivery Order, or to modify any term or condition of the Delivery Order. The Contracting Officer is the only individual who can legally obligate Government funds. No cost chargeable to the proposed Delivery Order can be incurred before receipt of a fully executed Delivery Order or specific authorization from the Contracting Officer.

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS - INVOICE PROCESSING PLATFORM (IPP) (AUG 2022)

Beginning April 11, 2016, payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:  N/A

The IPP was designed and developed for Contractors to enroll, access and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting IPPCustomerSupport@fms.treas.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer.

Instructions for Quote Submission

Offerors shall submit bids and any applicable backup and return to CBP via email to JEFFREY.S.KREBS@cbp.dhs.gov. Quotes shall be received no later September 16th, 2026, 10:0AM EST, to JEFFREY.S.KREBS@cbp.dhs.gov. No phone inquiries will be accepted, any questions or comments must be submitted in writing to the Contract Specialist no later than September 14th, 2026 @ 3:00pm EST to the email provided in this announcement. The Government reserves the right to post publicly all questions and answers.

Quotes need to be submitted VIA email in the following format:

Subject line of email shall read: Vendor Name, PR Number (ex. Doug’s dogs - PR 20141111). Label the Proposal file with the Vendor Name, Notice ID Number. Failure to provide the email and proposal information in the requested format shall be considered non-compliant and your quote shall be removed from the evaluation process.

Evaluation of Quotes

Basis for Award: CBP intends to make a single award from this RFQ. An award shall be made to the best value quote utilizing a tradeoff method between non-price factors and price, determining the quote most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote shall be removed from the evaluation process.

Quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. The Contracting Officer may issue a purchase order to other than the lowest priced quoter. The Government may award a purchase order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government with price and other non-price factors considered.

Quotes will be evaluated in the following a two-phased approach:  

Phase I

This phase will be Pass/Fail. This is a Brand Name or Equal purchase. Submission will be evaluated based on the following factors: The ultrasound system must be a Samsung EVO Q10 or technically equivalent. If providing a submission other than a Samsung EVO Q10, provide detailed technical specifications detailing how it is better or equal.

Any offeror who fails either of the factors in Phase I will be removed from consideration for award and will not be evaluated as part of Phase II.

Phase II

Upon removal of offerors that fail the Phase I factors, this phase will rank offerors based on price factors.

Delivery Location:

Office of Training and Development

U.S. Customs and Border Protection

828 Harmony Hollow Rd

Front Royal, VA 22630