Sources Sought Notice - Preventive Maintenance Services for Brand Name or Equal To Thermo Fisher for Fort Harrison VA Medical Center (FHVAMC)
Disclaimer:
This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Information Requested from Industry:
In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.
Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.
Description of Requirement:
The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Preventive Maintenance Services for current Government Owned Equipment as follows: Thermo Fisher Excelsior Tissue Processor, Thermo Fisher REVOS Tissue Processor, Thermo Fisher HM 340E Microtome, Thermo Fisher SlideMate & Thermo Fisher PrintMate Brand Name or Equal To for the Fort Harrison VA Medical Center. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.
Requirements for Services:
Item No.
Item Description
1
Brand Name or Equal To
Thermo Fisher SlideMate
Estimated Period of Performance July 31st, 2026 July 30th, 2027, plus four subsequent option years
2
Brand Name or Equal To
Thermo Fisher SlideMate
Estimated Period of Performance July 31st, 2026 July 30th, 2027, plus four subsequent option years
3
Brand Name or Equal To
Thermo Fisher PrintMate AS
Estimated Period of Performance July 31st, 2026 July 30th, 2027, plus four subsequent option years
4
Brand Name or Equal To
Thermo Fisher Revos
Estimated Period of Performance July 31st, 2026 July 30th, 2027, plus four subsequent option years
5
Brand Name or Equal To
Thermo Fisher Excelsior AS
Estimated Period of Performance July 31st, 2026 July 30th, 2027, plus four subsequent option years
6
Brand Name or Equal To
Thermo Fisher HM 340E Microtome
Estimated Period of Performance July 31st, 2026 July 30th, 2027, plus four subsequent option years
SOW Requirements:
Maintenance and Inspection Activities:
Perform routine checks and maintenance according to the manufacturer s guidelines.
Inspect and clean all components of the Thermo Fisher Excelsior Tissue Processor, Thermo Fisher REVOS Tissue Processor, Thermo Fisher HM 340E Microtome, Thermo Fisher SlideMate & Thermo Fisher PrintMates Brand Name or Equal To.
Check for any leaks, corrosion, or wear and tear, and repair or replace parts as necessary.
Verify the proper functioning of control systems and safety features.
Test the Thermo Fisher Excelsior Tissue Processor, Thermo Fisher REVOS Tissue Processor, Thermo Fisher HM 340E Microtome, Thermo Fisher SlideMate & Thermo Fisher PrintMate Brand Name or Equal To performance and ensure it meets the specified operational standards.
Calibrate all instruments and sensors to ensure accurate readings.
Must provide documentation and shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts required to maintain the equipment in accordance with the specifications.
Must provide within fifteen calendar days after award date, but not later than performance of the first servicing of equipment, the Contractor will furnish two (2) copies of its preventive maintenance procedures manuals which will be used during the preventive maintenance services of this contract to the Contracting Officer Representative.
The contractor shall perform electrical safety measurements on all equipment under this contract in accordance with manufacturer s specifications.
Scheduled Maintenance:
Develop and provide a detailed maintenance schedule outlining all preventive maintenance activities to be performed, including recommended intervals.
Notify the Pathology and Lab s Contracting Officer Representative at least one week in advance of any scheduled maintenance visits.
Emergency Services:
Provide emergency maintenance services outside of scheduled maintenance visits as needed.
In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:
NAICS Code:
Company Name:
Address:
UEI (Unique Entity ID) Number:
Contact Name:
Phone No.:
Email:
Business Size Information - Select all that applies:
Small Business
Emerging Small Business
Small Disadvantaged Business
Certified under Section 8(a) of the Small Business Act
HUBZone
Woman Owned
Certified Service-Disabled Veteran Owned Small
Veteran Owned Small Business
Large Business
FSS/GSA Contract Holder:
Yes No
FSS/GSA Contract Number:
Effective Date/ Expiration Date:
Proposed solution is listed and available on the above FSS/GSA Contract:
Yes No
Pricing Model
Please Indicate Availability Below: (Yes / No / NA)
All on FSS
Open Market only
Mix of FSS & Open Market
Firm-Fixed Price
Federal Acquisition Regulation (FAR) Market Rearch Questions:
Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate What percentage of the proposed product (including leases and rentals) is a:
Domestic end product? _____________ (%)
Foreign end product? _______________ (%) Country of Origin:
Questions for Small Businesses ONLY:
If subcontracting, what added value do you offer (RFO 52.215-23):
Nonmanufacturer Rule (RFO 52.219-33):
Does your company manufacturer these proposed items? [Â ] yes [Â ] no
Does your company exceed 500 employees? [Â ] yes [Â ] no If yes, list # of employees: _________
Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [Â ] yes [Â ] no
Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [Â ] yes [Â ] no
Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [Â ] yes [Â ] no If yes, what is the manufacturer s name? ________________
Response Instructions:
Do not provide more than 8 pages, including cover letter page.
Submit your response via email to devin.reichert@va.gov
Submit your response NLT 16:00 (MST) on Friday, June 12, 2026;
Mark your response as Proprietary Information if the information is considered business sensitive.
VA has identified the appropriate North American Industry Classification System (NAICS) Code as 811210 Electronic and Precision Equipment Repair and Maintenance with a Small Business size of $34 Million. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work draft / Salient Characteristics List.
(End of Sources Sought)
