THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to evaluate the remaining life of the Syracuse VA Medical Center s 990-stall parking garage located at 900 Irving Avenue, Syracuse, NY and offer repair solutions for extending life to at least 2040 as described in the Statement of Work. The project number is 528A7-25-178 and the location is the Syracuse VA Medical Center, 800 Irving Avenue, Syracuse NY 13210.
This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $25.5 Million. This is a 100% Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before September 30, 2026. Potential contractors must be registered in SAM (www.sam.gov ) at time of submission of their qualifications in order to be considered for an award.
In order to assure compliance with FAR clause, 52.219-14 Limitations on Subcontracting, all firms submitting a SF 330 for this notice are required to indicate what percentage of the cost of contract performance will be expended on the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other consultant/subcontractor or otherwise used small or large business entity(s). Any consultant/subcontractor or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e., SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm s SF 330 submittal as nonresponsive and preclude further evaluation
SCOPE OF SERVICE REQUIRED
Project number 528A7-25-178. See the attached scope of work
X. LOCATION
Syracuse VA Medical Center.
TYPE OF CONTRACT CONTEMPLATED
The Department of Veterans Affairs is contemplating awarding a firm fixed price contract.
DESIGN COMPLETION PERIOD: The Department of Veterans Affairs requires structural analysis services. The A/E shall deliver 100% study documents in accordance with the AE design schedule from the issuance of the Notice to Proceed (NTP).
SELECTION CRITERIA DESCRIPTIONS
The selection criteria descriptions are provided below.
Criterion 1 Professional qualifications necessary for satisfactory performance of required services.
Provide brief resumes and professional qualifications necessary for satisfactory performance of proposed team members who will specifically serve as the Project Managers and Designers of Record for required services only. Include specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm). Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. The Designers of Record shall perform and direct the work within their respective discipline and shall sign and seal the report, as needed. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.
Submission requirements: Provide resumes, applicable documentation (awards, certificates, publications, and/or commendations from within the community) and all professional registration, certification, licensure and/or accreditation for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G.
Criterion 2 Specialized experience and technical competence.
Specialized experience and technical competence in the type of work required, detailed in the scope of work. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to:
Experience designing post-tensioned concrete parking garages.
Experience evaluating the structural integrity and rehabilitating post-tensioned concrete parking garages to extend their useful life, particularly in environments where road salt is commonly used in the winter months.
Experience with cost estimating for the repair of existing garages and construction of new garages, and performing life-cycle cost analysis to recommend repairs and retrofits compared to demolition and re-construction.
Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above and the scope of work of the project. Example projects shall note project s square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 Firms from Section C Involved in this Project, block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.
NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. All information for Criterion 2 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 2.
Criterion 3 Capacity.
This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time.
List current projects with a design fee of greater than $20,000 being designed in the firms office.
Indicate the firm s present workload and the availability of the project team (including sub-consultants) for the specified contract performance period.
Describe experience in successfully delivering projects per performance schedule and successfully completing multiple projects with similar delivery dates.
Submission requirements: Describe the firm s ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm s capacity to accomplish multiple projects simultaneously.
Criterion 4 Past performance.
VISN2 will be evaluated on past performance with government agencies and private industry in terms of cost control, quality of work, compliance with performance schedules, stakeholder/customer satisfaction and a record of significant claims against the firm. Evaluation of past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS with respect to Criterion 2, and may include other information provided by the firm, customer inquiries, Government databases, and/or other information available to the Government including contacts with points of contact in other criteria.
Recent is defined as performance occurring within five (5) years of the date of this Sources Sought, except those ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought.
Relevancy is defined as performance of work on projects that are similar in scope
Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.
Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.
Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT PRESENTED (or included?) UNDER CRITERION 2. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 2. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 2 Attn: Michael Spivack via email at Michael.Spivack@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.
Criterion 5 Geographical location.
Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.
To be rated ACCEPTABLE for this evaluation factor, the A/E firm must be within 400 miles from the prime contractor s main office or official satellite office to the Syracuse VA Medical Center, 800 Irving Ave, Syracuse, NY 13210.
This distance is determined according to http://maps.google.com/
This factor evaluates the distance the AE firm's design office or official satellite office(s) from the location of work (Syracuse VA Medical Center). Please provide the address (es) and distance of your closest office to the address listed above that will be performing the work under this contract.
Submission requirements: Provide firms/teams location, including main offices, branch offices and any subconsultants offices and demonstrate how this will be advantageous to the Government.
Criterion 6 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services.
Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years.
Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF-330 shall contain a statement affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services.
PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL seven (7) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.
LIMITATIONS
52.219-14Â Limitations on Subcontracting.
As prescribed in 19.507(e), insert the following clause:
Limitations on Subcontracting (Oct 2022)
(a)Â This clause does not apply to the unrestricted portion of a partial set-aside.
(b)Â Definition.
Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that
(1)Â Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and
(2)Â Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.
(c) Applicability. This clause applies only to
(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);
(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);
(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;
(4) Orders expected to exceed the simplified acquisition threshold and that are
(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or
(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);
(5)Â Orders, regardless of dollar value, that are
(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or
(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and
(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.
(d) Independent contractors. An independent contractor shall be considered a subcontractor.
(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for
(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;
(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;
(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or
(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.
(f) The Contractor shall comply with the limitations on subcontracting as follows:
(1)Â For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause
[Contracting Officer check as appropriate.]
Â
X By the end of the base term of the contract and then by the end of each subsequent option period; or
 By the end of the performance period for each order issued under the contract.
(2)Â For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.
(g)Â A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.
(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.
(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.
(End of clause)
SUBMISSION REQUIREMENTS:
Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award due to noncompliance with the submission requirements.
Notice: Offeror s responding to this Sources Sought Notice/solicitation are requested to check their SAM.gov profiles to ensure that FAR 52.219-1 Small Business Program Representations in the Reps and Certs section includes NAICS code 541310. If this this NAICs code is not present in FAR 52.219-1 Small Business Program Representations, your company cannot be verified as a small business and may be considered a large business for the purposes of this procurement.
EMAIL SUBMISSION REQUIREMENTS Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) to Michael Spivack@va.gov no later than 10 AM, Eastern Standard Time (EST) on July 23rd, 2026. Submittals received after the date and time identified will not be considered. The submittal will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. All SF 330 submissions shall be clearly indicated in subject line, displaying the solicitation number and project number and title (abbreviated and shortened is okay). Submission is to be no more than a total of fifty (50) pages; size of emails is not to exceed 10 megabytes (MB). If more than one email is sent, please number emails in subject line as 1 of 2, 2 of 2 etc.
All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:
Cover Page with Solicitation Number, Project Number and Title
Table of Contents
Copy of valid state registration for each lead designer
Unique Entity ID (SAM)
Cage Code
Tax ID number
Email address and Phone number (including the area code) of the Primary Point of Contact.
