Notice of Intent to Sole Source Requirement
The Department of Veterans Affairs, VA Healthcare System, VISN 10 Contracting Activity intends to negotiate a sole source contract under Simplified Acquisition Procedures and the authority of FAR Part RFO FAR 12.102(a), Only One Responsible Source for the following items listed below. The associated NAICS code for these products is 339112. The vendor, Radformation, Inc, is a small business, located at 261 Madison Ave, New York, NY 10016.
Description of equipment requirements:
The John D. Dingell VA Medical Center, Radiation Oncology Section requires subscription renewals and continued support for multiple Radformation radiotherapy software modules. These software tools are essential for safe, accurate, and efficient radiation treatment planning, evaluation, secondary dose verification, automated contouring, and 3D plan generation.
The required supplies/services include:
ClearCheck Radiotherapy Treatment Plan Evaluation Software
EZFluence Automated 3D Radiotherapy Planning Software
ClearCalc Secondary Calculation Verification Software
AutoContour Automated Radiotherapy Contouring Software
ChartCheck Radiotherapy Treatment Evaluation Software
The contractor must also provide:
Software licensing, updates, and patches
Technical support
Interface modifications
Unlimited remote end user training
Access to online tutorial video courses
Service reporting and maintenance assistance
These software systems are critical for the Radiation Oncology department s daily clinical workflow, ensuring accuracy, safety, and compliance with treatment standards.
The vendor holds exclusive rights to these software products, including licensing, maintenance updates, interface modifications, and remote training. No other supplier can legally provide or service Radformation s proprietary modules. Additionally, the medical center already relies on these tools for clinical operations, and replacing them with alternatives would require workflow redesign, staff retraining, and could interrupt patient care.
A firm fixed price contract with no options is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source.
This is not a Request for Proposal; this is a Notice of Intent to Sole Source requirement. No responses will be accepted after NOON, Thursday, August 27, 2026, ET.
