VA Connecticut Healthcare System
Repair Newington Sprinkler and Steam Leaks
Page 2 of 2
This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.
The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220, 4510) with a size standard $19 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fire Suppression and Steam Leak Repairs at the Newington VAMC per the requirements below. Refer to the Performance Work Statement below for the requested requirement description. The standard shall be of quality; meeting or exceeding those outlined in the Performance Work Statement.
This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.
Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10 am EST, July23, 2026. All responses under this Sources Sought Notice must be emailed to sheena.carlyle@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.
SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought.
VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract, should a solicitation be issued resulting from this Sources Sought.
Attachment 1
Sources Sought Worksheet
QUALIFICATION INFORMATION:
Company / Institute Name: _______________________________________________________
Address: ______________________________________________________________________
Phone Number: ________________________________________________________________
Point of Contact: _______________________________________________________________
E-mail Address: ________________________________________________________________
Unique Entity Identifier (UEI) #:Â ___________________________________________________
CAGE Code: __________________________________________________________________
Other available contract vehicles (GSA/FSS/NASA SEWP/ETC): ________________________
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SOCIO-ECONOMIC STATUS:
VIP Verified SDVOSB: (Y / N)
VIP Verified VOSB: (Y / N)
8(a): (Y / N)
HUBZone: (Y / N)
Economically Disadvantaged Women-Owned Small Business: (Y / N)
Women-Owned Small Business: (Y / N)
Small Business: (Y / N)
NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.
CAPABILITY STATEMENT:
Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.
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Attachment 2
STATEMENT OF WORK
REPAIR NEWINGTON SPRINKLER AND STEAM LEAKS
VA CONNECTICUT HEALTHCARE SYSTEM (VACHS)
VA MEDICAL CENTER NEWINGTON
555 WILLARD AVENUE
NEWINGTON, CT 06111
BACKGROUND
VA Connecticut Healthcare System requires the replacement of sprinkler and steam distribution piping including flanges, valves, and other associated components due to leaks discovered within confined space 1-3. Suspected Asbestos Containing Materials have been identified in initial inspections and Abatement, VPIH Monitoring, and coordination of steam piping replacements are required to correct deficiencies.
JUSTIFICATION
Facilities Management Service was made aware of sprinkler piping leaks and steam distribution leaks at the VA Medical Center Newington campus. Sprinkler and steam leaks have been identified within confined spaces in Building 1 and require replacement and correction to support mission critical operations including fire suppression and steam utility service. Failure to repair piping leaks may result in failure of critical utilities and work stoppage impacting patient care services.
PLACE OF PERFORMANCE
The place of performance for this contract is VA Connecticut Healthcare System, Newington VA Medical Cener located at 555 Willard Avenue, Newington, CT 06111.
PERIOD OF PERFORMANCE
The Contract Time Period of Performance will be during a planned steam outage at the VA Medical Center Newington; Notice to Proceed (NTP) and includes contractor closeout.
Scheduled repairs and installation shall be completed outside of regular business hours; 5:00 p.m. Friday 11:59 p.m. Sunday and as coordinated. It is expected that all work within this scope shall be completed over a full weekend with steam outage and/or isolation with double valve protection.
No work shall be performed on Government Holidays unless an emergency status has been indicated by the Contracting Officer.
US Federal Holidays:
New Year s Day
Martin Luther King Jr. Day
President s Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus Day
Veteran s Day
Thanksgiving Day
Christmas Day
QUALIFICATIONS
To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the Newington Campus of the VA Connecticut Healthcare System. Bidders shall provide upon request, documentation of certification/training on the specific equipment under the terms of this contract.
Bidders shall be qualified to perform work on steam distribution systems to include steam traps, steam stations, and pressure reducing valves, domestic water systems, sanitary systems, fire protection and sprinkler systems, and mechanical systems and be familiar with the VA Medical Center Steam Distribution System and have completed prior steam distribution piping replacement projects for VA Connecticut Healthcare System.
The VACHS confined space permit is required to be completed by qualified individuals identified to perform entry into the confined space and will be coordinated with the VACHS Safety & Outage Coordinator and VACHS Safety Representative on site.
The Contracting Officer (CO) and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Service Provider s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided.
Bidders shall be evaluated on past performance, technical capability, and financial capability to perform this work.
A mandatory pre-bid site visit is required. Date TBD. Bidder shall plan to report in the Newington Medical Center Boiler Plant located on the North side of campus near entrance to Facilities Management in Building 3 located at 555 Willard Avenue, Newington, CT 06111 to attend a Safety Briefing and apply contractor Lock out/Tag out. VA Connecticut Healthcare System Facilities Management Staff will escort and provide access to the Confined Spaces 1-3 and 1-6 located in Building 1 and Building 3 Boiler Plant.
Bidders will be responsible for complying with the VA Connecticut Healthcare System policy for confined space, Lock out/Tag out, all equipment, supplies, and external support to safely enter the confined space to document and investigate existing conditions, determine quantities, and confirm the scope of work.
SCOPE OF WORK
The Service Provider shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals to complete work for the services described in this document. The scope of this work will include but is not limited to the following:
Description of Services:
Service Provider shall schedule and coordinate all work with VA COR and VACT Safety & Outage Coordinator.
Any required outages shall follow proper coordination and notification through the VA COR and Safety & Outage Coordinator.
All LOTO requests and procedures shall be in compliance with the VA Connecticut Healthcare System Medical Center Police 138-075.
All Confined Space Entries shall be in compliance with the VA Connecticut Healthcare System Standard Operating Procedure Confined Space SOP-SO-010.
ASTM A193 bolts shall be utilized and replace any ASTM A307 Bolts at locations of steam piping, flanges, gaskets, and other hardware where piping replacements are included within this scope of work. Reference Veterans Health Administration (VHA) Master Specifications for Hydronic Piping (Specification 23 22 13) and Steam and Condensate Heating Piping (Specification 23 22 13) where applicable.
Field verify location of one steam leak located in Confined Space 1-3 of Building 1 including approximately 6 (six) linear feet of steam piping, associated parts, flanges, gaskets, and hardware. Remove all valves and flanges located in area of work within confined space. Replace up to 6 linear feet with straight piping. 1 (one) flange have been identified to be suspected ACM. Wrap 1 (one) flange for removal and disposal as ACM. Furnish waste manifest to VA Contracting Officer, COR, and Safety GEMS within 30 days.
Field verify locations of sprinkler valve & piping leaks located in Confined Space 1-3 of Building 1 including approximately 4 linear feet of 4-6 sprinkler piping, associated parts, valves, flanges, gaskets, and hardware. Remove all valves and flanges located in area of work within confined space. Replace up to 4 linear feet of straight piping. 2 (two) valves, flange and gaskets are suspected ACM. Wrap 2 (two) valves for removal and disposal as ACM. Furnish waste manifest to VA Contracting Officer, COR, and Safety GEMS within 30 days.
Location of steam leak
Replace hangar as required to support existing piping.
Remove flanges and gaskets; dispose as ACM
Cut straight pipe as required and replace.
Remove flange and gasket; dispose as ACM
Remove valve and gasket; dispose as ACM
Remove Valve and gasket at each flange; dispose as ACM
Coordinate hot work permit with VA Connecticut Healthcare System Safety Service.
The manufacturer procedures take precedence over other recommended installation and operation procedures.
Coordinate all placement and removal of Lockout Tagout devices for any energy sources with the VA COR/Maintenance & Operations.
Protect all equipment in place during replacement activities.
