Crow Service Unit: Annual Elevator PM Services

SOURCES SOUGHT NOTICEThis is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable. The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEE), and any other category of vendor capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Consistent with the revised Buy Indian Act, HHS/IHS adopted the definition of an Indian Economic Enterprise (IEE) set forth in 48 CFR 1480.201.  This definition includes the following requirement, amongst others: “the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract.”. 

Instructions for submission are outlined further below.

DEFINITIONS

INDIAN ECONOMIC ENTERPRISE (IEE):

Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:

• The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
• The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
• The management and daily business operations must be controlled by one or more individuals who are Indians.

DESCRIPTION OF REQUIREMENT

NAICS:

238290 Other Building Equipment Contractors

Size Standard: $22.0 Million

Location:

Crow Service Unit, Crow/Northern Cheyenne Hospital, Crow Agency, Montana.

Duration:

12 months with four option years for a total of five years.

Work Schedule and deliverables:

This requirement is for recurring monthly preventative maintenance services, annual elevator inspection services, emergency response support, and emergency phone monitoring services.

Qualifications/Requirements:

Contractor personnel shall be qualified, trained, and experienced in elevator inspection and preventative maintenance services.

The Contractor shall perform all work in accordance with applicable federal, state, local, and industry codes, standards, and regulations, including but not limited to:

American Society of Mechanical Engineers (ASME), ANSI/ASME Safety Code for Elevators and Escalators, Chapter 13.10.

Occupational Safety and Health Administration (OSHA) Regulation 1917.116, Elevators and Escalators.

Applicable manufacturer requirements for Dover DMC hydraulic elevator systems.

Any other applicable codes, regulations, safety standards, and inspection requirements governing elevator inspection, maintenance, repair, and operation.

Services needed include but are not limited to the following:

Provide all labor, supervision, equipment, tools, materials, and transportation required to perform the work.

Perform monthly preventative maintenance services on all three elevators.

Perform annual inspection services on all three elevators.

Determine whether each elevator is in safe operating condition.

Identify and report hazardous conditions, deficiencies, and systems requiring repair.

Verify that elevator equipment has not been altered except in conformity with applicable codes or regulations.

Ensure that each elevator performs in accordance with applicable inspection requirements.

Coordinate all service appointments with the Facility Supervisor or designee.

Provide all required reports within the required delivery schedule.

Perform services in a professional, safe, and workmanlike manner.

Monthly Preventative Maintenance Services

The Contractor shall perform monthly preventative maintenance services for all three elevators at the Crow Service Unit.

Monthly preventative maintenance services shall include, at a minimum:

Inspection of elevator operating components.
 

Verification of safe and proper elevator operation.
 

Lubrication, adjustment, and minor maintenance as required.
 

Evaluation of mechanical, electrical, hydraulic, and control systems.
 

Identification of deficiencies, hazardous conditions, and systems requiring repair.
 

Documentation of maintenance performed and conditions observed.

Annual Elevator Inspection Services

The Contractor shall perform annual inspection services for all three elevators. The Contractor shall provide all labor, supervision, equipment, tools, and expertise required to complete the annual inspections.

The Contractor shall determine whether each elevator is in safe operating condition and whether each elevator complies with applicable inspection requirements, codes, regulations, and manufacturer requirements.

Emergency Repair Response

The Contractor shall respond to emergency repair calls within twenty-four hours of notification.

Emergency Phone Monitoring Services

The Contractor shall provide emergency phone monitoring services, including 24-hour call-in services. Two emergency telephone numbers shall be provided for use if emergency telephone assistance is required.

An analog phone line and telephone are currently installed at the facility.

INSTRUCTIONS TO INDUSTRY

ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.

Your response must include but is not limited to the following:

• Ability to provide services to the service unit location
• Ability to perform services in accordance with standards and compliance recommendations.
• List of past jobs/contracts in the last five years providing solid waste pick up.
• Buy Indian Act Indian Economic Enterprise Representation Form

Failure to address these items in your capability statement could exclude your firm from being determined a capable IEE/ISBEE source.

SUBMISSION

Interested parties capable of performing the required services may submit a response via email to: Tanya.Azure@ihs.gov.

Interested parties shall submit their capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line.

Sources Sought ID: SS-IHS1529011. Responses received to this notice will assist in determining the acquisition strategy of the requirement.