CONTACT INFORMATION|4|N743.24|WWV|N/A|ashton.k.perry.civ@us.navy.mil|
ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014)|1|See sections C and E.|
INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||
INSPECTION AND ACCEPTANCE - SHORT VERSION|8|X||X||||||
GENERAL INFORMATION-FOB-DESTINATION|1|B|
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|INVOICE AND RECEIVING REPORT (COMBO)|N/A|TBD|N00104|TBD|TBD|N50286|TBD|N/A|N/A|TBD||||||
NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|WSS MECH|
MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE|1||
WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)|6|One year. |365 days after date of last delivery.|||||
WARRANTY OF DATA-BASIC (DEVIATION 2026-O0035) (FEB 2026)|2|||
NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEV 2026-O0037)(FEB 2026)|1||
SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026)|7||||||||
BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1||
ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026))|13||||||||||||||
NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X|
1. DD1423 Data Item A001 (Inspection and Test Plan) may be waived if already onfile at NAVSUP WSS Mechanicsburg.
2. All contractual documents (i.e. contracts, purchase orders, task orders,delivery orders, and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by
facsimile, or sent by other electronic commerce methods, such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed here in.
3. The following proposed delivery schedule applies:
Submission of all certification data CDRLS 20 days prior to delivery.
PNSY review/acceptance of certification CDRLS 18 working days after receipt
Final delivery of material (210 days)
4. If drawings are associated with the solicitation, access needs to be requested on the individual solicitation page under Contract Opportunities on SAM.gov website. After requesting access, send an email to the POC listed on the solicitation.
5. Any contract awarded as a result of this solicitation will be DO certified for national defense under the Defense Priorities and Allocations System (DPAS). Provision 52.211-14, Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy
Program Use, shall be inserted in solicitations when the contract to be awarded will be a rated order.
\
1. SCOPE
1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital
shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material.
1.1.1 DSSP Scope of Certification Material - Material Control Division ;(B); applies to this material.
2. APPLICABLE DOCUMENTS
2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order,
however, must supersede applicable laws and regulations unless a specific exemption has been obtained.
2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.
2.2.1 Specification Revisions - The specification revisions listed under "Documents References" below are the preferred revision. Older and/or newer r evisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric
Contractor Data Submission) at: ht tps://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification
revisions when material is certified to newly released revisions,without requiring the submittal of waiver/deviation requests for each specification revision on every contract. Revisions of specifications reflecting editorial and/or re-approval (e.g. E2009,
R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listedwithin CSD155 or elsewhere within this contract.
2.2.2 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made.
2.2.3 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.
DRAWING DATA=7106787 |53711| A| |D|0000.A | A|49998|0044375
DRAWING DATA=7106787 |53711| A| |D|0001 | A|49998|0078344
DRAWING DATA=7106787 |53711| A| |D|0002 | A|49998|0041787
DRAWING DATA=7106787 |53711| A| |D|0003 | A|49998|0011138
DRAWING DATA=7106787 |53711| A| |D|0004 | A|49998|0010904
DRAWING DATA=7106787 |53711| A| |D|0005 | A|49998|0032154
DRAWING DATA=7106787 |53711| A| |D|0006.1 | A|49998|0058747
DRAWING DATA=7106787 |53711| A| |D|0006.2 | A|49998|0063003
DRAWING DATA=7106787 |53711| A| |D|0006.3 | A|49998|0051983
DRAWING DATA=7106787 |53711| A| |D|0006.4 | A|49998|0051103
DRAWING DATA=7106787 |53711| A| |D|0006.5 | A|49998|0010141
DRAWING DATA=7106787 |53711| A| |D|0006.6 | A|49998|0042786
DRAWING DATA=7106787 |53711| A| |D|0006.7 | A|49998|0013421
DRAWING DATA=7106787 |53711| A| |D|0007.1 | A|49998|0023883
DRAWING DATA=7106787 |53711| A| |D|0007.10 | A|49998|0040025
DRAWING DATA=7106787 |53711| A| |D|0007.11 | A|49998|0038373
DRAWING DATA=7106787 |53711| A| |D|0007.12 | A|49998|0041477
DRAWING DATA=7106787 |53711| A| |D|0007.13 | A|49998|0037591
DRAWING DATA=7106787 |53711| A| |D|0007.14 | A|49998|0037958
DRAWING DATA=7106787 |53711| A| |D|0007.15 | A|49998|0041325
DRAWING DATA=7106787 |53711| A| |D|0007.16 | A|49998|0040623
DRAWING DATA=7106787 |53711| A| |D|0007.17 | A|49998|0039742
DRAWING DATA=7106787 |53711| A| |D|0007.18 | A|49998|0040542
DRAWING DATA=7106787 |53711| A| |D|0007.19 | A|49998|0025892
DRAWING DATA=7106787 |53711| A| |D|0007.2 | A|49998|0035554
DRAWING DATA=7106787 |53711| A| |D|0007.20 | A|49998|0044366
DRAWING DATA=7106787 |53711| A| |D|0007.3 | A|49998|0040471
DRAWING DATA=7106787 |53711| A| |D|0007.4 | A|49998|0038650
DRAWING DATA=7106787 |53711| A| |D|0007.5 | A|49998|0036663
DRAWING DATA=7106787 |53711| A| |D|0007.6 | A|49998|0038681
DRAWING DATA=7106787 |53711| A| |D|0007.7 | A|49998|0038453
DRAWING DATA=7106787 |53711| A| |D|0007.8 | A|49998|0037730
DRAWING DATA=7106787 |53711| A| |D|0007.9 | A|49998|0040649
DRAWING DATA=7106787 |53711| A| |D|0008.1 | A|49998|0028186
DRAWING DATA=7106787 |53711| A| |D|0008.2 | A|49998|0044780
DRAWING DATA=7106787 |53711| A| |D|0008.3 | A|49998|0045039
DRAWING DATA=7106787 |53711| A| |D|0008.4 | A|49998|0046103
DRAWING DATA=7106787 |53711| A| |D|0008.5 | A|49998|0033768
DRAWING DATA=7106787 |53711| A| |D|0008.6 | A|49998|0013301
DRAWING DATA=7106787 |53711| A| |D|0008.7 | A|49998|0008045
DRAWING DATA=7106787 |53711| A| |D|0009 | A|49998|0045813
DRAWING DATA=7106787 |53711| A| |D|0010 | A|49998|0189678
DRAWING DATA=7106787 |53711| A| |D|0011 | A|49998|0191245
DRAWING DATA=7106787 |53711| A| |D|0012 | A|49998|0187780
DRAWING DATA=7106787 |53711| A| |D|0013 | A|49998|0120065
DRAWING DATA=7106787 |53711| A| |D|0014 | A|49998|0121576
DRAWING DATA=7106787 |53711| A| |D|0015 | A|49998|0120430
DRAWING DATA=7106787 |53711| A| |D|0016 | A|49998|0198372
DRAWING DATA=7106787 |53711| A| |D|0017 | A|49998|0196750
DRAWING DATA=7106787 |53711| A| |D|0018 | A|49998|0192073
DRAWING DATA=7106787 |53711| A| |D|0019 | A|49998|0103293
DRAWING DATA=7106787 |53711| A| |D|0020 | A|49998|0127129
DRAWING DATA=7106787 |53711| A| |D|0021 | A|49998|0093536
DRAWING DATA=7106787 |53711| A| |D|0022 | A|49998|0144218
DRAWING DATA=7106787 |53711| A| |D|0023 | A|49998|0107909
DRAWING DATA=7106787 |53711| A| |D|0024 | A|49998|0098229
DRAWING DATA=7106787 |53711| A| |D|0025 | A|49998|0139421
DRAWING DATA=7106787 |53711| A| |D|0026 | A|49998|0197744
DOCUMENT REF DATA=FED-STD-H28 | | |B |190424|A| | |
DOCUMENT REF DATA=FED-STD-H28 |0020| |B |941221|A| |01|
DOCUMENT REF DATA=ANSI/ASQ Z1.4 | | | |080101|A| | |
DOCUMENT REF DATA=MIL-STD-792 | | |F |060519|A| | |
DOCUMENT REF DATA=ISO_9001 | | | |081115|A| | |
DOCUMENT REF DATA=ISO10012 | | | |030415|A| | |
DOCUMENT REF DATA=ISO/IEC 17025 | | | |050515|A| | |
DOCUMENT REF DATA=MIL-I-45208 | | |A |810724|A| 1| |
DOCUMENT REF DATA=MIL-STD-45662 | | |A |880801|A| | |
DOCUMENT REF DATA=ANSI/NCSL Z540.3 | | | |130326|A| | |
3. REQUIREMENTS
3.1 ;The Shaft, Interlock, must be manufactured in accordance with NAVSEA Drawing number 7106787 item 104, except as amplified or modified herein.;
3.2 ;Material must be ASTM B139, Alloy C51000, Temper H04 in lieu of QQ-B-750, Composition A, Temper Hard.;
3.3 Internal Threads - All internal threads must be formed by cutting. Cold forming of internal threads is not acceptable.
3.4 Thread Inspection Requirements - All threads on threaded parts must be inspected using appropriate inspection methods, inspection systems, and inspection gages/instruments in accordance with FED-STD-H28 series. Substitution of thecommercial equivalent
inspection in accordance with ASME B1 series is acceptable.
3.4.1 System 21 of FED-STD-H28/20 must be used as a minimum inspection requirement for threads when the design drawing or design specification does not specify an inspection requirement.
3.4.2 For Navy and Shipyard drawings, system 21 of FED-STD-H28/20 may be substituted for System 22 without further Navy approval when the design drawing invokes System 22 and does not cite governing specifications that specifically require system 22. System 22
of FED-STD-H28/20 must be used when the drawing references other governing specifications that specifically require System 22, such as certain thread types of MIL-DTL-1222.
3.4.3 A written request for concurrence must be submitted when utilizing alternative measuring equipment or measuring systems not applicable to the specified inspection system.
3.5 Mercury Free - Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.
3.6 Configuration Control - The Contractor must maintain the total equipment baseline configuration. For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format.
Definitions are provided elsewhere in the Contract/Purchase Order.
3.6.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or Minor. The Contractor must provide a
copy of this request to the QAR. Requests must include the information listed below.
a. A complete description of the contract requirement affected
and the nature of the waiver/deviation (non-conformance),
including a classification of Critical, Major, or Minor.
b. Number of units (and serial/lot numbers) to be delivered in this
configuration.
c. Any impacts to logistics support elements (such as software,
manuals, spares, tools, and similar) being utilized by Government
personnel or impacts to the operational use of the product.
d. Information about remedial action being taken to prevent reoccurrence
of the non-conformance.
3.6.2 All requests for Waivers/Deviations on NAVSUP-WSS Contracts must be submitted to the NAVSUP WSS Contracting Specialist via eMail.
3.6.3 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering
Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information:
a. The change priority, change classification (Class I or Class II),
and change justification.
b. A complete description of the change to be made and the need for
that change.
c. A complete listing of other Configuration Items impacted by the
proposed change and a description of the impact on those CIs.
d. Proposed changes to documents controlled by the Government.
e. Proposed serial/lot number effectivities of units to be
produced in, or retrofitted to, the proposed configuration.
f. Recommendations about the way a retrofit should be accomplished.
g. Impacts to any logistics support elements (such as software,
manuals, spares, tools, and similar) being utilized by Government
personnel in support of the product.
h. Impacts to the operational use of the product.
i. Complete estimated life-cycle cost impact of the proposed change.
j. Milestones relating to the processing and implementation of the
engineering change.
3.6.4 A copy of the final waiver/deviation (both approved and disapproved) must be forwarded with the applicable asset(s).
3.7 Certificate of Compliance - (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document,
including any/all invoked specifications and drawings.
^ QUALITY ASSURANCE REQUIREMENTS ^
3.8 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012
or ANSI-Z540.3 with ISO-17025. A Quality System in accordance with MIL-I-45208, with the calibration system requirements of MIL-STD-45662, is acceptable as an alternate.
3.8.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/nonacceptance by the Government representative to determine the system's effectiveness in meeting the quality
requirements established in the Contract/Purchase Order.
3.8.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor must, upon
notification, make his facilities available for audit by the contracting Officer or his authorized representative.
3.8.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of Deep Submergence Systems Program (DSSP) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO)
prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at NAVICP-Mech may request the PCO waive this requirement.
3.8.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly
notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency
(DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.
3.8.5 Any changes made by the Contractor to a qualified quality system will require concurrence by the Government Quality Assurance Representative prior to adoption.
3.9 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved
and rejected and the nature of corrective action taken as appropriate.
3.9.1 The supplier's gages, measuring and test equipment must be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be made
available for operations of such devices and for verification of their accuracy and condition.
3.9.2 All documents and reference data applicable to this contract must be available for review by the Government representative. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions
provided by the Government representative.
3.10 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured/performed within the contractor's facility. Such inspection can only be requested by or under authorization of
the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased.
When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon receipt of
this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract
Management Agency (DCMA) Office. In the event that a local Government representative DCMA Office cannot be located, our purchasing agent should be notified immediately."
3.11 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor must develop documented control procedures that require at least the following:
3.11.1 Visual examination upon receipt to detect damage during transit.
3.11.2 Inspection for completeness and proper type.
3.11.3 Verification of material quality received.
3.11.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage.
3.11.5 Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation.
3.11.6 Identification and protection from improper use or disposition.
3.11.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier must determine and record probable cause and
necessity for withholding the material from use.
3.11.8 For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on
bailed property must be maintained.
3.11.9 Material returned to the contractor must be handled as GFM.
3.12 Traceability and Certification Requirements - To assure that correct materials are installed in DSSP systems, it is imperative that traceability be maintained from the material to all required Objective Quality Evidence (OQE).
3.12.1 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified elsewhere in the contract/purchase order.
3.13 Material Traceability - Traceability markings must be permanently applied to the material in accordance with MIL-STD-792 or to a tag affixed to the material, and annotated on the required OQE. The traceability marking may be any vendor traceability
number/code which provides complete traceability to the required OQE. Traceability Marking/Identification may include such items as Nomenclature, Part Number, Technical Description, National Stock Number (NSN), etc. Traceability must be maintained through all
process operations including any subcontracted operations, to the finished component.
3.13.1 When traceability markings on the material would be removed by a manufacturing or fabrication process, the marking must be recorded prior to removal and be immediately restored upon completion of the process. If this cannot be done or is impractical,
an appropriate material control procedure (such as a bag and tag, tagging, and/or tote box control) must be employed.
The material control procedure must provide a method of positive control to preclude commingling of material or loss of traceability. The traceability marking must be reapplied upon completion of the final manufacturing process.
3.13.2 The material control process must include requirements for the maintenance of traceability for items sent out for subcontracted operations. If such operations would remove traceability markings on the material, purchase or work orders must specify a
method and marking location for remarking. The contractor must also ensure that subcontractor production controls are adequate to preclude commingling of materials during processing.
3.14 Final Inspection - The following inspections must be performed prior to Government inspection and acceptance.
3.14.1 Material Sampling - Material must be inspected for form, fit, and function. Lot acceptance must be based on zero defects and lot rejection based on one defect. The sample size must be in accordance with the sampling plan(s) in the applicable military
specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection must be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code),
table IIA (for sample size).
SMALL LOT SIZES - For lot sizes of fifty or less, the minimum sample size must be eight units. For lot sizes of eight or less, the sample size must be one hundred percent of the lot.
3.14.2 The Manufacturer may elect to use Statistical Process Control (SPC) to assure product quality in lieu of the above attribute sampling plan, provided that the SPC methodology/system used provides acceptable products to the Government. However, the
Government Inspection Activity may perform their acceptance inspection of the material using the attribute sampling plan outlined above.
3.14.3 All OQE required by the Contract and all data concerning material traceability (OQE to traceability marking) must be 100% inspected. The certification test reports must also be 100% inspected for completeness and legibility.
3.15 Test Certification - When test certifications are required elsewhere in the contract, certification documents must be positive and unqualified. Disclaimers such as "to the best of our knowledge" or "we believe the information contained herein is true"
are not acceptable.
3.15.1 If material is received without the required test certification papers or with incorrect/missing data on the certification papers, the material will be rejected.
3.16 See CDRL DI-MISC-80678 (Special Emphasis C of C) - The certificate of compliance must show traceability to the marking applied on each individual item, and must contain the following information:
1. Contractor's name, address, phone number and date.
2. The contract/purchase order number (i.e. N00104-11-P-FA12).
3. The national stock number (NSN). The 18 character National Stock Number for Special Emphasis Material includes the two digit COG, the four digit FSC, the 9 digit NIIN, and the two digit SMIC (i.e. 1H 4820 012345678 D4) ("N/A" when Not Applicable).
4. Lubricants, sealants, anti-seize, and/or thread locking compounds. ("N/A" when Not Applicable).
5. Cure date ("N/A" when Not Applicable).
6. Manufacturer's compound number ("N/A" when Not Applicable).
7. When weld procedure submittal is required by the contract, a statement that the approval date of the qualification data precedes any production or repair welding performed on this Contract. ("N/A" when Not Applicable).
8. A statement for any Hull, Mechanical and Electrical (HM&E) testing required that include the name of the test and that it was performed satisfactorily. If no HM&E testing is required, the statement should read "Hull, Mechanical and Electrical (HM&E) testing
N/A."
9. A statement to the effect that all items furnished on this contract are in full compliance with the specifications and requirements.
10. Contractor's or authorized personnel's signature.
3.16.1 For Connectors, Cables, and Junction Boxes procured to EB Specs S-5343934-1, S-5343934-2, S-5343934-3, or Dry Deck Shelter Specification S-5486639-1, the Certificate Of Compliance must also include the information below:
11. A notation that 32 root mean square (RMS) finishes are in accordance with the specifications and are free of imperfections.
12. Direct reading of O-ring surface diameters with specified standard.
3.16.2 For Self-Locking Hex Nuts procured to NASM 25027, the Certificate Of Compliance must also include the information below:
13. A statement to the effect that qualification testing in accordance with NASM 25027 Paragraph 3.2 is satisfactorily performed.
4. QUALITY ASSURANCE
4.1 Notes to DCMA QAR and the Contractor -
4.1.1 DCMA QAR and the Contractor for proprietary designs - Departures from Contractor imposed requirements, not specifically covered by the contract, must be judged individually on the basis of the effect, if any, on contractual requirements. When there is a
disagreement between the Contractor and the Government representative as to the effect on contractual requirements, the departure must be considered a nonconformance and be submitted to the PCO for disposition.
4.1.2 DCMA QAR and the Contractor for proprietary designs - All records of departures from Contractor imposed requirements must be maintained and available for review at the Contractor's facility. A copy must be given to the local Government representative. A
record of these departures, traceable to the applicablepart number and contract number must be submitted to the PCO.
4.1.3 DCMA QAR and the Contractor for proprietary designs - For proprietary designs, the contractor's part numbers are acceptable for reference only. The delivered material must conform to all drawings, specifications, and other contractual requirements.
4.1.4 DCMA QAR - It is the responsibility of DCMA QAR to review Non-Destructive Testing (NDT) procedures for NAVSUP Contracts/Purchase Orders.
4.1.5 DCMA QAR and the Contractor - The ECDS (Electronic Contractor Data Submission) system is available for certain data submissions and to submit questions and clarifications, and waiver requests on Contracts and Solicitations. ECDS can be found at:
https://register.nslc.navy.mil/
5. PACKAGING
5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking must be in accordance with the Contract/Purchase Order Schedule and as specified below.
MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
6. NOTES
6.1 Several definitions of terms that apply to CSI items are listed below. All terms may not apply to every item.
6.1.1 The ECDS (Electronic Contractor Data Submission) system is at: https://register.nslc.navy.mil/ This application will require advance registration using a PKI Digital Certificate on a CAC. A Vendor User Guide is available as CSD001 in the CSD
(Contract Support Document) Library within ECDS.
6.1.2 Critical Safety Item (CSI) - Any ship part, assembly, or support equipment containing a critical characteristic whose failure, malfunction, or absence of which could cause a catastrophic or critical failure resulting in loss of, or serious damage to the
ship, or unacceptable risk of personal injury or loss of life.
6.1.3 Critical Process - As determined by the TWH, any process, operation or action performed on a Ship CSI that serves to establish a critical characteristic (such as welding, soldering, machining, polishing, cleaning, or assembling) or confirm that a
critical characteristic is within drawing or specification compliance (such as, testing, measurement, or non-destructive evaluation).
6.1.4 First Article - Pre-production models, initial product samples, test samples produced to ensure a manufacturer's capability to meet full specification requirements.
6.1.5 First Article Test (FAT) - Contractually required testing and inspection of a supplier's pre-production, production, or "production representative" specimens to evaluate a manufacturer's ability to produce conforming product prior to the Government's
commitment to receive subsequent production items. First Article Testing is product specific and does not assess manufacturing process controls nor does it assure the effectiveness of the manufacturer's quality program.
6.1.6 Government Source Inspection (GSI) - GSI is independent oversight performed by a government representative usually a DCMA Quality Assurance Representative (QAR)) to assure that those unique product quality and system elements, identified by the
Contracting Agency as important, are observed and evaluated.
6.1.7 Quality Assurance Letter of Instruction (QALI) - A QALI is a formal document initiated by a contracting activity that provides essential requirements and instructions for contracted materials to be independently verified and accepted by a government
representative prior to shipment.
6.1.8 Objective Quality Evidence (OQE) - The quantitative and qualitative data of all mechanical, chemical, and performance tests performed (as required by the applicable specification, drawing, or purchase document) to prove that the material supplied
conforms to the specified requirements.
6.1.9 Surface Discontinuity - Any surface irregularity, marking, or localized change in physical character of the surface, other than dimensional, that exists infrequently at one or several places. (Examples: burrs, dents, nicks, scratches, gouges, pits,
center-punches, scribes, and tool marks) Surface discontinuities less than 0.005-inch in depth are acceptable provided they do not violate any other design requirements specified in this Contract/Purchase Order.
6.1.10 Traceability Code - A code or number providing traceability to the actual chemical and mechanical properties of the specified heat, batch, or form from which the material originated.
6.1.11 Verification - An examination performed to determine compliance with a specific requirement.
6.1.12 Nonconformance - A nonconformance is defined as affecting or violating the following:
- The requirements of this contract/purchase order.
- Contractually invoked drawings (i.e. envelope dimensions, interface dimensions with mating parts/equipment, center of gravity, weights, piece part identification, material, etc.).
- Contractually invoked federal, military, or commercial specifications and/or standards.
- Form, fit, function, performance to contract requirements, reliability, maintainability, interchangeability, safety of personnel or equipment, or additional cost to the Government.
6.1.13 Waiver - A written authorization to accept an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use as is
or after repair by an approved method.
6.1.14 Deviation - A specific written authorization (granted prior to the manufacture of an item) to depart from a particular requirement(s) of an item's current approved configuration documentation for a specific number of units or a specified period of
time, and to accept an item which is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method.
6.1.15 Critical Waiver/Deviation - This waiver/deviation consists of a departure involving safety.
6.1.16 Major Waiver/Deviation - This waiver/deviation consists of a departure involving:
- Performance
- Interchangeability, Reliability, Survivability, Maintainability, or Durability of the item or its repair parts
- Health or Safety
- Effective Use or Operation
- Weight, Stability, or Structural Integrity
- System design parameters as schematics, flows, pressures or temperatures
- Compartment arrangements or assigned function
6.1.17 Minor Waiver/Deviation - This waiver/deviation consists of a departure which does not involve any of the factors listed as critical or major.
6.1.18 Engineering Change (EC) - A change to the current approved configuration documentation of a configuration item at any point in the life cycle of the item.
6.1.19 Engineering Change Proposal (ECP) - A proposed Engineering Change and the documentation by which the change is described, justified, and submitted to the Government for approval or disapproval.
6.1.20 Class I ECP - A class I ECP is approved by the Government's Configuration Control Board and authorized with a contract modification.
6.1.21 Class II ECP - A class II change is typically reviewed for concurrence in classification by the local government representative, unless otherwise specified elsewhere in the contract/purchase order.
6.2 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information
contained on those documents and drawings.
6.2.1 There are 7 (seven) separate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:
A... approved for public release; distribution is unlimited.
B... distribution authorized to US Governments agencies only.
C... distribution authorized to US Government agencies and their contractors.
D... distribution authorized to DoD and DoD contractors only.
E... distribution authorized to DoD Components only.
F... further distribution only as directed by Commander, Naval Sea Systems Command, code 09T.
X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical data in accordance with OPNAVINST 5510.161.
6.3 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS)
(i.e.Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products. Most Specifications can obtained directly from http://quicksearch.dla.mil/
A. Availability of Cancelled Documents - The DODSSP offers cancelled documentsthat are required by private industry in fulfillment of contractual obligationsin paper format. Documents can be requested by phoning the Subscription Services Desk.
B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. Theymay be obtained from the publishers of the applicable societies.
C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to:
Commander, Indian Head Division, Naval Surface Warfare Center
Code 8410P, 101 Strauss Avenue
Indian Head, MD 20640-5035
D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government ContractNumber, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for
certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document.
E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from:
Contracting Officer
NAVSUP-WSS
Code 87321
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered enue:
Commanding Officer
NAVSUP-WSS
Code 009
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from:
Commanding Officer
NAVSUP-WSS
Code 1 Support Branch
700 Robbins Avenue
Philadelphia, Pa. 19111-5094
H. Interim Changes and Classified Specifications must be obtained by submitting a request on DD Form 1425 to NAVSUP-WSS.
6.4 Recent Updates - A short description of recent updates to the technical requirements of this item are listed below, along with an implementation date for each issue. The notes below are only a generic quick reference and are provided for convenience
only, detailed requirements will be defined elsewhere in the technical sections of this Contract/Purchase Order.
;- 10/20/2016 - Updated ECDS URL
- Sep 30 2008 - Thread Inspection Requirements were clarified
- Dec 20 2022 - Removed requirement for vender to submit Waivers/Deviations in ECDS
- Jan 05 2012 - Added WAWF to forward Approved Waivers/Deviations with final OQE
- Dec 17 2011 - Moved Quality Assurance Text location for Readability
- Jan 19 2011 - Added notification of DCMA upon contract award
- Dec 01 2011 - Moved "Notes to DCMA QAR" to QA Section
- Jan 5 2017 - ECDS/CSD info was added to Definitions in the Notes section;
DATE OF FIRST SUBMISSION=ASREQ
Paragraph 10.4 of DI-QCIC-81110 does not apply.
DATE OF FIRST SUBMISSION=ASREQ
Block 4 - Paragraphs 10.2.1, 10.2.2, 10.2.3, 10.3, and 10.4 of DI-MISC-80678 do not apply.
Block 12 - Certification data must be submitted to Portsmouth Naval Shipyard for review and acceptance prior to each shipment of material. Certification documentation must be submitted via WAWF (Wide Area Work Flow).
Enter in WAWF as follows:
"Ship to" N50286
"Inspect by" N39040
"Accept by" N39040
and eMail notification field: PORT_PTNH_WAWF_Notification@navy.mil
No material is to be shipped prior to the receipt of Acceptance.
