PA Office Refresh

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This is a combined synopsis/solicitation for commercial products and commercial services issued by the 23d Contracting Squadron, Moody AFB, Georgia IAW RFO Part 12 and additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Offerors are responsible for monitoring this site for the release of amendment, if any, or toher information pertaining to this solicitation. This solicitation is issued as a Request for Quote (RFQ).

THIS REQUIREMENT WILL BE: SMALL BUSINESS SET-ASIDE. NAICS code: 7110, size standard: 1,000 employees, PSC:7110.

Requests for Information (RFIs) will be accepted any time during the proposal preparation period; however a HARD DEADLINE for receipt of RFIs has been scheduled for 11 August 2026 at 1700. Questions received after this time will not be answered. The Government will summarize the question and answers (Q&A) and post the Q&A summary to Sam.gov by 13 August 2026 at 1700.

SUMMARY OF REQUIREMENT

The 23d Contracting Squadron at Moody AFB, GA, is seeking a single, qualified small business prime contractor to deliver a turnkey office refresh for the 23 WG/PA Public Affairs Office. The scope of work encompasses:

1. Systems & Modular Furniture: Designing, delivery, and installation of modular workstations, private offices, and collaborative spaces in compliance with the Department of the Air Force (DAF) Office Workplace Furniture Program (Tier II).
2. Carpet & Flooring: Executing subfloor moisture/alkalinity testing, subfloor preparation, optional moisture mitigation, and installing brand-new commercial carpet tiles sourced through the mandatory Air Force Carpet II Program.

Note: The contractor must perform as a single turnkey integrator, ensuring that all subfloor preparation, testing, and carpet installation are completed and validated before systems furniture is delivered and installed.

The contractor shall provide all labor, material, equipment, management, supervision, coordination, waste disposal and transportation required to accomplish this requirement.

Please utilize additional attachment, Attachment 2 - Statement of Work for more information on install requirements.

All materials (furniture and carpet) must be priced at or below the established Air Force program Not-To-Exceed (NTE) limits.

SITE VISIT AND BASE ACCESS

A site visit and pre-proposal walkthrough have been scheduled for this requirement.

• Date & Time: August 11th, 2026 at 0900 Hours (Eastern Time)
• Location: 23 WG/PA Public Affairs Office, Moody AFB, GA
• Registration Deadline: Prospective offerors must utilize Attachment 3 -Base Pass Request to submit the names, driver's license numbers, and company names of all attendees to SSgt Samantha Elia at samantha.elia@us.af.mil and Amanda McKaig at amanda.mckaig@us.af.mil no later than August 10th, 2026 at 1000 Hours (Eastern Time) to coordinate base entry.
• Base Entry Requirements (Davidson Gate):
• All commercial vehicles and visitor transport must enter through Davidson Gate (located east of the main road at the intersection of Bemiss Road and Davidson Street) for vehicle inspection.
• Drivers must present a current Vehicle Registration, proof of insurance, and a valid REAL-ID compliant state driver’s license.
• All passengers must possess valid state or federal photo identification.

EVEN IF YOU CAN ACCESS THE BASE (i.e., retired military) YOU MUST CONFIRM ATTENDANCE WITH THE CONTRACTING OFFICE.

FOB: DESTINATION

System for Award Management. In order for an Offeror to be considered for award, the Offeror must be registered in System for Management Award (SAM). Visit the SAM website at https://www.sam.gov for further information. If you are not registered, and active (with a CAGE code) you cannot receive an award.

INSTRUCTIONS TO OFFERORS:

Offerors must submit their quotes via email to SSgt Samantha Elia at samantha.elia@us.af.mil and Amanda McKaig at amanda.mckaig@us.af.mil no later than August 18th at 0900. Please note the maximum file size is 20MB. Emails over this size will not be recieved. If your quote package is larger than 20MB you will need to submit using DoDSAFE procedures. To request a DoDSAFE link please email 23 CONS at least two business day prior to closing of this solicitation.

Email Format: The subject line of all emails that comprise the proposal shall be formatted as follows: Subject: FA664825Q0011/Company Name/Email X of X (insert number of the email and total number of emails)

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. UEI:
2. CAGE Code:
3. Contractor Name:
4. Payment Terms (net30) or Discount:
5. Point of Contact and Phone Number:
6. Email address:
7. Warranty:
8. Technical Capability Information:
9. Past Performance:

To be considered for award, the offeror’s quote package must contain:

Price Quote:

• Completed CLIN Pricing Schedule with total project cost.
• Prices must be held firm for a minimum of 90 calendar days from the quote due date.

Technical Proposal:

• A brief narrative describing the company’s capability to execute both the systems furniture installation and flooring components under a single management plan.
• An initial AutoCAD-compatible layout and 3D rendering confirming exact quantities and configurations required in the SOW (12 combination workstations, 4 monolithic workstations, 3 private offices, 2 collaboration areas, and 1 hoteling station).
• A Bill of Materials (BOM) identifying the AFFCC Tier I manufacturer and Carpet II vendor selected.

Past Performance:

• Provide up to three (3) references of similar scope (turnkey workspace design/flooring integration) completed within the last three (3) years. Include contract numbers, dollar values, and government/commercial POC contact info.

EVALUATION AND BASIS FOR AWARD:

The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Basis for Award: Lowest Price Technically Acceptable (LPTA)

1. Price: Evaluated based on the lowest total aggregate price. Price analysis will verify that materials do not exceed program-mandated NTE limits.
2. Technical Acceptability: Quotes will be evaluated on an "Acceptable/Unacceptable" basis. To be rated technically acceptable, the quote must demonstrate compliance with all requirements of Attachment 2 - Statement of Work, including the submission of compliant layouts, a matching BOM from authorized Tier I and Carpet II sources, and an executable logistics plan.
3. Past Performance: Evaluated on an "Acceptable/Unacceptable" basis. The Government will review the submitted references and internal federal databases (such as CPARS) to determine if there is a reasonable expectation of successful performance. (An offeror without a record of relevant past performance will receive a "Neutral" rating, which will be treated as "Acceptable").

Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. The contract will be awarded to the company with the lowest price, which also fully meets all specifications. Only the lowest priced proposal will be evaluated for technical acceptability. The next lowest offer will only be evaluated if the aforementioned offer is not found technically acceptable (and so on). Only one award will be made under this solicitation. Award will be conducted under the provision of RFO Part 12, Acquisition of Commercial Products and Commercial Services. Submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered within the System for Award Management (SAM).

Proposal Submission Information:

Offers are due by 18 August 2026 at 9:00 AM Eastern Time via electronic mail.

For additional information regarding this solicitation contact SSgt Samantha Elia at samantha.elia@us.af.mil and Amanda McKaig at amanda.mckaig@us.af.mil.