7195-- DOMICILLARY MENTAL HEALTH RESIDENT FURNITURE

Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, dated 03-13-2026. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business concerns. To be considered for award prospective offerors must be registered and active in the System for Award Management (www.SAM.gov) and SBA verified SDVOSB Veteran Small Business Certification Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/) concern verified at the date and time set for receipt of offers. An Offeror, who is not SAM registered, or SBA Vet Cert verified SDVOSB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive and will not be considered for award. The associated North American Industrial Classification System (NAICS) code for this procurement is 337127- Institutional Furniture Manufacturing, with a small business size standard of 500 Employees. The FSC/PSC is 7195. The Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 07, Atlanta VA Health Care System VA Clinic - Fort McPherson VA Clinic, 1701 Hardee Ave SW, Atlanta, GA 30310 is seeking to purchase mental health furniture. All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 59.00 EA __________________ __________________ Flo Behavioral Health Platform Bed with Open Side Storage, 36 x 80 , Warm Sand 0002 59.00 EA __________________ __________________ Behavioral Health Mattress, 36 x 80 x 5 0003 2.00 EA __________________ __________________ Gibraltar Platform Bed, Double XL, 54 x 80 , Dolce Vita Finish 0004 2.00 EA __________________ __________________ Behavioral Health Mattress, 54 x 80 x 5 0005 39.00 EA __________________ __________________ Frontier Behavioral Health Desk, Open, No Shelves, Warm Sand 0006 39.00 EA __________________ __________________ Gibraltar Dresser, 4 Drawer, Dolce Vita Finish 0007 21.00 EA __________________ __________________ Gibraltar Double Wardrobe, 2 Doors, 2 Drawers, Dolce Vita Finish 0008 4.00 EA __________________ __________________ Gibraltar Single Wardrobe, Left Hinged, 1 Door, 2 Drawers, Dolce Vita Finish 0009 2.00 EA __________________ __________________ Gibraltar Single Wardrobe, Right Hinged, 1 Door, 2 Drawers, Dolce Vita Finish 0010 1.00 JB __________________ __________________ DELIVERY AND INSTALLATION (RDI) OF MENTAL HEALTH FURNISHING. INSTALLATION TO BE DONE AFTER HOURS WITHIN (6) PHASES, AS COORDINATED BY INTERIOR DESIGNER IN ACCORDANCE WITH THE STATEMENT OF WORK GRAND TOTAL __________________ STATEMENT OF WORK Domiciliary Residents Furniture Replacement GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for healthcare furniture for Atlanta VA Health Care System VA Clinic located at Fort McPherson VA Clinic, 1701 Hardee Ave SW, Atlanta, GA 30310 that meets the VHA specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement includes healthcare furniture, design, project management, and professional installation. Service required is for receiving, delivery, and installation (RDI) of Mental Health furnishing. Installation to be performed after hours within (6) phases corresponding to the residential wings within Buildings 130 and 131 as coordinated by the Interior Designer. Phasing is required to minimize disruption to residents, maintain bed availability, and support ongoing renovation activities. The Contracting Officer Representative (COR) is Kenneth Scott. Healthcare furnishings include beds, mattresses, wardrobes, dressers, desk and related services. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. 2.0 PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, design, development and generation for final specifications of all products associated with this request as stated in section 14.0 Minimum Technical Requirements. The Contractor shall provide Project Management oversight along with delivery and installation of all products associated with this requirement. Delivery and installation must be coordinated through COR and will be based on construction timelines and end user s schedule. Duty hours will be standard business hours from 8:30am to 5pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. 3.0 KICKOFF MEETING The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person at Atlanta, GA. Time and date will be determined by VA Point of Contact. 4.0 SUBMISSION OF QUESTIONS Questions: All questions must be received by July 30, 2026, at 10:00AM EST. All questions submitted for this solicitation must be sent to the following email address: LaTerrica.Sewell@va.gov . Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer. 5.0 SUBMISSION OF QUOTATION Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (technical) drawings, (product isometrics, shop drawings, room typical based on MTR request etc.) Provide manufacturer s cut sheet for each MTR line item, including dimensions and image Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing) price quote with separate line for labor/installation Bill of Materials with subtotals and tagged per CLIN/ floorplan Submissions can be sent in multiple emails to avoid computer system email size limitation, to LaTerrica.Sewell@va.gov . Quotes submitted by any other method will not be considered. All proprietary information should be clearly marked. The use of hyperlinks in quotes is prohibited. The contractor is responsible for confirming the Government s receipt of the contractor s quote. 6.0 EVALUATION CRITERIA Task orders will be evaluated on: Bill of Materials with subtotals and tagged per MTR. Cut sheets with product details including dimensions and images for each line item to help identify special features highlighted in MTRs. Sustainability Certification RFQ will be based on best value. 7.0 PRODUCT General All furniture shall be designed for behavioral health environments and must meet the following: Ligature-resistant / anti-ligature design No sharp edges, pinch points, or removable hazardous components Tamper-resistant fasteners and concealed hardware High-impact, abuse-resistant construction Non-porous, moisture-resistant, and chemical-resistant materials (bleach compatible) Infection-control compliant and cleanable surfaces Stable, weighted, or capable of anchoring to prevent tipping or barricading Meets BIFMA or equivalent commercial durability standards All finished surfaces shall be free of scratches, dents, blemishes, staining, cracking, or loss of adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. SERVICES Project Manager (PM) Requirements Coordinate and provide project management of all products and services to manage, order, ship, deliver and install new furniture from the manufacturer until final acceptance by the Interior Designer. PM shall be responsible for all communication with VA Interior Designer as pertaining to updates, design changes, notifications and installation scheduling in writing by email in addition to any phone conferences or in-person meetings. PM shall represent the Contractor, not the installation company or manufacturer. PM shall perform on-site assessment of product and replacement of damaged product due to freight delivery. PM shall schedule arrival of the product and installation date. PM shall perform on-site review of space and installation plans for at least 5 business days in advance of scheduled installation with VA COR. PM shall perform on-site visit and assess area for any encumbrances (loading dock, path of travel, electrical/data need locations, etc.) that would be a potential delay to the project. PM shall be on-site during installation to answer any questions regarding product installation or space/area. PM shall perform on-site walk-through and punch list after installation with Lead Installer and VA COR. PM shall provide final sign-off for completion of installation. PM to provide maintenance manuals for all specified products. PROTECTION OF PROPERTY Contractor/Awardee shall protect all items from damage. The Contractor/Awardee shall take precaution against damage to the buildings, grounds and furnishings. The Contractor/Awardee shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor/Awardee, utilizing materials of the same quality, size, grade and color, to match existing work. Contractor/Awardee shall perform an inspection of the buildings and grounds with the VA COR prior to commencing work to ensure they will be able to repair or replace any items, components, buildings or grounds damaged due to negligence and/or actions taken by the Contractor/Awardee. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence of the VA COR is required before the Supplier may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work. Contractor/Awardee shall be responsible for security of the areas in which the work is being performed prior to completion. The Supplier shall maintain accountability and control of any keys provided and shall return them to the POC upon completion of the work. Contractor/Awardee shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. DELIVERY All furniture products shall be manufactured, delivered, and received by the Government no later than December 31, 2026. All installation activities shall be completed within 180 calendar days of Notice to Proceed (NTP). Contractor/Awardee shall notify VA Interior Designer at least 14 days prior to manufacturing completion and ship date from manufacturer. In the event there is a delay in delivery, Contractor/Awardee must notify the VA COR immediately. All deliveries must be received at Contractor/Awardee warehouse and checked for damage and missing items prior to delivery and installation at jobsite. Project Manager and Installation Manager to meet Truck and receive inspect and install items independently of VA staff assistance. INSTALLATION REQUIREMENTS Installation Team must be certified in product installation, experienced and knowledgeable about product, and always supervised by both Installation Company Manager and Contractor/Awardee Project Manager. Contractor/Awardee shall uncrate all items received and perform all required assembly in accordance with the manufacturers instructions. Installation Crew and Contractor/Awardee staff to check in with VA COR upon arrival and obtain vendor badges for each day on site. Contractor/Awardee Project Manager (PM) shall be on site during Installation to supervise the installation team and Installation supervisor. Contractor/Awardee shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery: (2) load and unload; (3) place/install in designated rooms/locations; (4) assemble items as required; (5) secure as designated; and (6) properly dispose of all associated packing/crating materials outside the VA premises. Installation shall be conducted during regular business hours (Monday-Friday, 8:30am-5pm). Delivery Trucks may not block entrances, egress or patient parking during normal business hours (Monday-Friday, 8am-4:30pm) If for any reason, Contractor/Awardee is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor/Awardee will be responsible for moving these items to a secure location, until the next available installation date. The Contractor/Awardee will be responsible for moving the items from the storage site to its designated position in the building for installation. Contractor/Awardee shall be responsible for storing, returning and replacing all damaged items in supplier-warehouse. No damaged items to be stored on VA premises. Contractor/Awardee shall repair or coordinate for replacement of damaged, defective, or missing items as identified in the installation Punchlist within 4 weeks of post-installation. Art shall be installed only by a professional and experienced art installation crew. QUALITY CONTROL Contractor/Awardee will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling furniture and other items installed under this contract. Final Acceptance from the Contractor will not occur until all debris connected with installation is removed from the VA site. Packing materials will not be stored in the buildings for any period exceeding 24 hours. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site daily by the Contractor/Awardee. CONTACT WITH VA PERSONNEL All contacts shall include VA Contracting Officer and VA COR. Any requests for PO modifications must include both VA Contracting Officer and VA COR. No changes to the contract will be made without the written consent of the warranted Contracting Officer. PRODUCT SALIENT CHARACTERISTICS BASIS OF DESIGN Stance Behavioral Health Furniture is the basis of design. All proposed products must meet or exceed the performance, safety, durability, and construction characteristics outlined below. Substitutions require Interior Design approval prior to award. PRODUCT CONSTRUCTION REQUIREMENTS All casegoods (dressers, wardrobes, desks, bedside units, and custom casework) shall meet or exceed the following construction standards: Cabinet tops: minimum 1 thick high-pressure laminate (HPL) with 3mm PVC edge banding Cabinet sides: double-wall construction using two (2) laminated panels totaling minimum 1½ thickness Backs: minimum ¾ thick, fully enclosed, thermally fused laminate (TFL) finish Drawer fronts and doors: minimum ¾ thickness Drawer construction: metal or equivalent high-strength sides with reinforced bottoms and backs Drawers shall be non-removable without use of tools Hinges: continuous or tamper-resistant full-length hinges Glides: non-marring, corrosion-resistant, heavy-duty Legs (if applicable): impact-resistant metal or equivalent protective design All units shall support floor or wall anchoring capability BEHAVIORAL HEALTH SAFETY FEATURES All products must include: Inset or recessed pulls (anti-ligature) Continuous hinges and minimal reveal gaps Concealed hanging systems in wardrobes (no exposed rods) Flush or minimal overhang tops to reduce grasp points No exposed hardware or removable components Drawer stops and anti-removal features Units designed to resist barricading and misuse PLATFORM BED CONSTRUCTION Reinforced or double-wall construction for durability Constructed of solid core, plywood, or equivalent structural material with laminate exterior Integrated platform design with no ligature points Removable or accessible deck system for anchoring Capable of bolting to floor Minimum 500 lb. load capacity PRODUCT-SPECIFIC REQUIREMENTS Beds Integrated, ligature-resistant platform construction, radiused edges, no exposed hardware Mattresses Seamless, RF-welded, tear-resistant, antimicrobial, fluid-proof, no zippers Desks Open or fixed design, no removable shelving, anti-barricade configuration Dressers Multi-drawer configurations Non-removable drawers Fully enclosed backs Anti-ligature pulls Custom Wardrobes Single and double configurations Concealed hanging or fixed shelving systems Tamper-resistant hinges Anchored or weighted High-pressure laminate construction, sealed joints, factory-finished, no field modification FINISH REQUIREMENTS High-pressure laminate (HPL) or thermally fused laminate (TFL) Scratch-resistant and chemical-resistant Matte or low-sheen finish Color to match Warm Sand / Dolce Vita or approved equal INSTALLATION REQUIREMENTS Install per manufacturer recommendations Anchor all applicable units to floor or wall No field modifications that compromise ligature resistance or structural integrity ITEMIZED FURNITURE SCHEDULE Platform Bed (Single with Storage) Qty 59 Mattress (Single) Qty 59 Platform Bed (Double XL) Qty 2 Mattress (Double XL) Qty 2 Desk Qty 39 Dresser Qty 34 Wardrobe Double Qty 21 Wardrobe Single Qty 6 SUBSTITUTION REQUIREMENTS Any proposed equal must: Meet or exceed all listed salient characteristics Provide full cut sheets and technical documentation Demonstrate equivalent construction durability and behavioral health safety features Be approved by Interior Design prior to award Delivery shall be provided no later than 180 days after receipt of order (ARO), FOB Destination. Place of Performance/Place of Delivery Address: Atlanta VA Health Care System Fort McPherson VA Clinic 1701 Hardee Ave SW Atlanta, GA Postal Code: 30310 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services All quoters shall submit the following: The offeror shall submit their quote on company letterhead. The offeror s quote shall include the name, address, and telephone number of the offeror, the offeror s UEI# and ORCA document, in SAM at (https://sam.gov) , and a completed copy of 52.212-3 offeror Representations and Certifications- Commercial Items. All fillable documents are required for submission. Submission of VAAR 852.219-75 certification completely filled out is required. Acknowledgement or signed copy of all amendments posted to the solicitation and signed 1449. All Offerors must meet the small business size standard of 500 Employees for NAICS code 337127- Institutional Furniture Manufacturing at the time of submission of quote and at the time of award. All offerors must be registered in Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/) and SAM at the time of quote submittal. An Offeror must be SDVOSB Verified (reference VAAR 852.219-73) at time of quote submission and at time of award. VAAR 852.219-75 certification are a submission requirement and shall be submitted. All questions should be emailed to LaTerrica.Sewell@va.gov by July 30, 2026, by 10:00 AM Eastern Time. No late submissions will be ACCEPTED. All responses to questions shall be incorporated into a written amendment posted to the Government Point of Entry (GPE). The offeror is encouraged to monitor the GPE, Beta.SAM website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.beta.sam.gov). Quotes must be received by Monday, August 10, 2026, by 10:00AM EST. Email your quote to LaTerrica.Sewell@va.gov. The subject line must have the solicitation the offeror is responding to listed. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. The offeror will submit all documents in PDF form, preferably one document, with no more than ten (10) pages. Not providing all the required documents above along with not following the instructions for submission will result in an unacceptable quote. All quotes shall be sent to the LaTerrica.Sewell@va.gov . Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. A single award will be made to the offeror who represents the Best Value utilizing comparative evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. The following are the decision factors: (1) Technical Capability: The technical capability rating reflects the degree to which the proposed approach has demonstrated the ability to provide items/services as required by the solicitation. The technical evaluation rating will be determined by evaluating the following: Offerors shall submit documentation illustrating a clear description of the management methodology that will be used for executing the effort described in the SOW. This description shall include: a. Bill of Materials with subtotals and tagged per CLIN Facility b. Cut sheets with product details including dimensions and images for each line item to help identify special features highlighted in MTRs. c. Self-certifying statement confirming ability to meet project deadlines d. Sustainability Certification (2) Pricing: Offeror shall complete the PRICE/COST SCHEDULE in the solicitation to include the total price of the base period and options. Insert the quoted unit and extended prices in Contract Line-Item Numbers (CLIN) 0001 through 0010. All unit prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458. This factor shall be used to assess the reasonableness of the Offeror s quote price. Price quote with separate line for labor/installation Bill of Materials with subtotals and tagged per CLIN Facility Registration at www.sam.gov is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [OCT 2025] To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than Monday, August 10, 2026, at 10:00AM EST. Email your quote to LaTerrica.Sewell@va.gov. The subject line must have the solicitation the offeror is responding to listed. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact For additional information, please contact the Contracting Officer, LaTerrica Sewell via e-mail to LaTerrica.Sewell@va.gov . See attached document: 36C24726Q0746_1.