6515--Mobile UV Disinfection Device

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set-aside for Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 employees.

The FSC/PSC is 6515.

The VA Long Beach Healthcare System Environmental Management Service (EMS) is seeking to purchase seven (7) Mobile UV Disinfection Devices equivalent to Xenex LightStrike+ UV Robot MXSUV1-FTXCT.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

Mobile UV Disinfection Device equivalent to Xenex LightStrike+ UV Robot MXSUV1-FTXCT

If ‘equal to’, please provide                     Brane name:                                                Model number:

7

EA

0002

Trade-in Credit for old Xenex MXSUV1-FTXCT (if applicable)

**Please ensure to reflect a negative value (-) clearly to reflect the discounted rate. The unit price or extended amount should display the minus sign to indicate if it reduces the total cost**

7

EA

Grand Total

Delivery shall be provided no later than 60 days after receipt of order (ARO). Delivery term is FOB destination. Shipping costs must be included in each unit cost.

Place of Performance/Place of Delivery

Address:

5901 E. 7th Street, Long Beach, CA

Postal Code:

90822

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

All quoters should submit the following:

- This acquisition is for brand name or equal items. For all ‘or equal’ items, the salient characteristics are listed under B.2 Statement of Work. Offered products must meet or exceed all salient characteristics in order to be considered for evaluation. It is the quoter’s responsibility to clearly demonstrate in its submission that the product offered meets or exceeds all salient characteristics. Quotes that fail to demonstrate compliance will be considered non-responsive and will not be evaluated further. Offerors that fail to demonstrate compliance will be considered non-responsive and will not be evaluated further. Offerors bear full responsibility detail to show that the quoted item satisfies the brand name or equal requirements of this solicitation. For “or equal” items, vendors are advised to submit a response under every bullet and sub-bullet in the Statement of Work Salient Characteristics section.

- VA will review the contractor’s proposed device to ensure it is FDA-approved. Offerors should include documentation demonstrating that the device is FDA-approved. If such documentation is not provided, or if VA determines the equipment is not FDA-approved, your quote will not be evaluated for award.

- VAAR 852.212-71 Gray Market and Counterfeit Items clause applies on this acquisition. No remanufacturers or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other signed documents from the OEM. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer’s products. This letter must be on the manufacturer’s letterhead and contains the signature of an authorized official for the manufacturer. If the offerors fail to provide a signed letter from the OEM (unless the contractor is the OEM), your quote will not be evaluated for award. If you are the OEM, state so in your quote response.

- Complete the price schedule above.

- Complete section E.5 52.225-2 Buy American Certificate if applicable.

All quotes shall be sent to the Hestia.Sim@va.gov

Award will be based upon a price only evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. 

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services:

Quotes will be evaluated under the following factors:

Factor 1 Price – Evaluate for price fair and reasonableness. Any trade-in price (line item 0002) will be subtracted from the proposed price in line item 0001 to arrive at the total quote price. The total quote price will be evaluated for price fair and reasonableness.

1. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
2. Complete supplies cost schedule section above and submit with your quote.
3. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

 Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00 Pacific Time, Monday, September 14, 2026, at Hestia.Sim@va.gov. 

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Submit your questions regarding this solicitation via email to Hestia.Sim@va.gov no later than 10:00am Pacific Time Wednesday, September 9, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov.

It is the contractor's responsibility to regularly monitor posting for the most current information. Contractors must review, monitor, and acknowledge all amendments as required. Failure to acknowledge amendments mya render the offer ineligible for award.

Point of Contact

Contracting Officer, Hestia Sim Hestia.Sim@va.gov