Engineering Services Firms for Physical Access Control Project
This announcement is for the selection of an Engineering Services (ES) Firm to perform design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services and site-visits for the Altoona VA Project 503- 26-106, Replace Physical Access Control System at the Department of Veterans Affairs, Altoona VA Medical Center located in Altoona, Pennsylvania. The magnitude of Construction for the above referenced project is $4,000,000.00. It is anticipated that a Firm Fixed Price Contract will be awarded to the Engineering Services Firm selected for the aforementioned design services. The most highly qualified Engineering Services firm will be required to participate in a pre-proposal conference prior to submission of the price proposal. Any costs associated with the participation of the pre-proposal conference are not reimbursable.
This is a request for all Service-Disabled Veteran Owned Small Business s to provide a SF 330. Please note that this is NOT a request for proposal. Eligible SF 330 responses received will be evaluated and the top three (3) most highly qualified candidates shall be requested to provide an oral presentation.
This contract is being procured in accordance with the Brooks Act as implemented in Federal Acquisition Regulation (FAR) Subpart 36.6, Veterans Administration Acquisition Regulation (VAAR) 836.6 and the Veterans Administration Acquisition Manual (VAAM) Part M836 . Firms will be selected for presentations based on demonstrated competence and qualifications for required work. This contract is set-aside 100% for Service-Disabled Veteran-Owned Small Business s (SDVOSB) capable of completing work under the North American Industrial Classification System (NAICS) code 541330. The small business standard is $25.5 million dollars.
SUBMISSION REQUIREMENTS: SF 330 submittals shall be sent electronically via email to the attention of Donald Kalivoda and Elijah McIntosh. Standard Forms 330 s must be received no later than 11:00 AM on July 06, 2026. The submittal packages are to be sent via email to the following:
Attention: Donald J. Kalivoda Email: Donald.kalivoda@va.gov
Attention: Elijah McIntosh Email: Elijah.mcintosh@va.gov
Subject Line: Solicitation 36C24426R0127 SF 330 Submittal
Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission.
SAM Unique Entity Identifier Number
The E-mail address of the Primary Point of Contact.
A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime.
A copy of the firm s Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer.
A statement indicating what office the Engineering Services firm will utilize as its primary design office.
Special Note: Engineering Services Firm failing to provide any of the documentation detailed in this notice may be determined as Non-Responsive and may not be considered.
Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified will be compiled on a shortlist of candidates who will be contacted for an interview. For the evaluation, Professional Qualifications to Perform the Services Required, Specialized Experience and Technical Competence, are significantly more important than the other five (5) factors and are of equal weight and are of equal weight. The remaining five (5) factors are of equal weight among themselves. The following evaluation criteria shall be used to evaluate firms and determine the most highly qualified firm for possible contract award.
Professional Qualifications to Perform the Services Required:
This is intended to evaluate the personnel and their related qualifications. The key positions should include Project Managers, Quality Assurance Manager, Architects, Structural Engineers, Electrical Engineers, Mechanical Engineers, Fire Protection Engineers, and Interior Designers. Firm should indicate whether these personnel have professional certifications in particular field, i.e. PE in Mechanical Engineering. The evaluation board shall consider the specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located; however, all drawings, calculations and specifications must be stamped and signed by a Professional Engineer from the state of Pennsylvania.
Specialized Experience and Technical Competence:
This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. This may include general renovation of medical center space to include architectural changes of walls, ceilings, floors, finishes, doorways including hardware, primary and secondary electrical circuits, digital controls, fire protection to include sprinkle system, central fire and security alarms, audio paging systems, asbestos abatement and all work to return space to finished, functioning condition. Experience providing drawings in 3D. The evaluation board shall consider at least five (5) similar projects and how well the proposal addresses technical capabilities in design quality management procedures, CAD Building Information Modeling, equipment resources, and laboratory requirements for the firm and any proposed subcontractors. Where appropriate, the evaluation board will also evaluate their experience in energy conservation, pollution prevention, waste reduction and the use of recovered materials. The effectiveness of their proposed project team (including management structure, coordination of disciplines, subcontractors, and prior working relationships) should also be examined.
NOTE: Ensure that projects listed were completed by the firm as the prime contractor and not as a subcontractor or projects completed by key personnel while employed by another firm
Past Performance:
Past performance on contracts with Government agencies (Particularly Department of Veterans Affairs) and private industry in terms of cost control, quality of work and compliance with performance schedules. When evaluating past performance, the evaluation board shall consider superior performance ratings on recently completed VA projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Also, consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services.
Experience in Construction Period Services:
This factor evaluates the firm s experience in Construction Period Services to include (in relative order of importance) professional field experience during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates. Offerors shall provide projects demonstrating experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.
USE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES
This factor evaluates the extent to which potential contractors identify and commit to the use of service-disabled veteran-owned small businesses, veteran-owned small businesses, and other types of small businesses as subcontractors. Proposed subcontractors shall be identified by business type, SAM Unique number and percentage of work to be performed.
Capacity to Accomplish Work:
This factor evaluates the ability of the Engineering Services firm to, given their current projected workload and the availability of their key personnel, to accomplish the project in the required time. When evaluating capacity, the evaluation board shall consider the volume of work awarded by VA during the previous 12 months. Use data extracted from the Federal Procurement Data System. Consider the full potential value of any current indefinite delivery contracts that a firm has as well. Also, assess the available capacity of key disciplines to perform the work in the required time.
Geographical Location:
This factor evaluates the response time from the A-E firms design office from the location of work (James E. Van Zandt VA Medical Center). The personnel identified as the design team staff are expected to work in the design office identified for evaluation of this factor.
NOTE: Time will be measured from the James E. Van Zandt Medical Center, Altoona, PA via car to the firms indicated office where the work will be performed as indicated on mapquest.com.
Service Disabled Veteran Owned Small Businesses must be registered and verified in the Small Business Administration Registry as a SDBOSB at time of SF 330 submittal. Additionally, any potential awardee must also be registered in the System For Award Management (SAM) at time of SF 330 submittal. Registration can be accomplished by visiting https://sam.gov.
