THIS REQUEST IS FOR SOURCES SOUGHT AND IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS SOURCES SOUGHT NOTICE IN ACCORDANCE WITH (IAW) FAR 15.201(e).
DISCLAIMER
This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice is marked as proprietary and will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.
SOURCES SOUGHT DESCRIPTION
This is NOT a solicitation announcement. This is a Sources Sought Notice only. The purpose of this Sources Sought Notice is to gain knowledge of potential qualified sources and their size classification relative to NAICS code 333310 (size standard of 1,000 employees). Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 02 Network Contracting Office, is seeking sources that can provide one (1) Clinical Driving Simulator with a three-panel LED driver display system, accompanying Vection run-time software for real-time simulation and other components listed below. This clinical driving simulator at a minimum must meet the following salient characteristics:
The clinical driving simulator must be a compact, non-immersive Driving Simulation system optimized for use in clinical settings. It is designed as a clinical tool for driver rehabilitation and driving performance measurement tool for ambulatory, wheelchair transfer and non-transfer clients. Includes realistic automotive vehicle components, computers, bariatric car seat, 3-panel LED driver display system, audio system, management tablet, networking equipment and cabling.
All steel construction.
Vinyl bucket seat with seat tracks, electric seat lift (4 vertical adjustment).
Seat belt and shoulder strap.
Fully functional passenger door, arm rest, handles, lock, and key.
Open design for easy access by therapist.
Adaptive Equipment package including specially integrated Push-Rock and Push Pull Style controls for gas and brakes, L foot accelerator, interchangeable styles of hand controls including spinner knob for steering wheel, detachable seat/base for wheelchair access, wheelchair transfer bar.
Vection run-time software for real-time simulation.
Full SimClinic® Library, including Phases 1, 2, 3 and 4. Therapist inspired exercises and scenarios designed to service the needs of Occupational Therapists as well as driving rehabilitation specialists.
Dimensions: 32in W x 60in L x 56in H; Wt. 370lb Retractable casters.
1-year warranty.
1-year technical support & software maintenance.
Installation.
Onsite ½ day training.
Must include Software License Agreement, Technical Support Agreement, Schedule of Covered System Components, and Schedule of Fees and Rates.
Bariatric seat: provides 9 fore/aft adjustment to fit wide range of clients.
Electric seat lift: provides over 4 vertical adjustment to fit wide range of clients.
Eye-relief adjusting displays: the displays adjust forward and backward as needed to maintain consistent, optimal eye-relief distance from screens to driver s eyepoint for all sizes of drivers and seat positions
Reduced-immersion displays: three 22 LED displays are optimized for client comfort and effectiveness during simulation.
Retina-limited visual resolution displays: by using high resolution displays at our prescribed eye relief distance, the displays achieve greater than eye-limited resolution. This provides excellent support for clients for visual target detection and visual discrimination tasks.
High quality audio simulation: includes dynamic panning and Doppler-shift effects on a premium sound system with powered subwoofer.
Wheelchair Transfer Frame: facilitates wheelchair transfer training.
Removable seat platform: allows full wheelchair access with standard adaptive equipment.
Electric dashboard lift: Must provide a fully height-adjustable driving dashboard to accommodate the entire range of wheelchair heights.
Adaptive Equipment: Built-in left-foot accelerator (stowable when not in use) plus custom mount for genuine Sure Grip interchangeable styles of hand controls, including Push/Rock, Push/Right Angle, and Push/Pull styles, plus spinner knob on the wheel.
*The VA has a preference for domestically manufactured items in the United States.
The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.
If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?
(2) Is your company considered small under the NAICS code identified under this RFI?
(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?
(4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).
(5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(6) If you intend to sub contract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job.
(7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number.
(8) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?
(9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.
(10) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?
(11) Will the items you will be providing manufactured domestically in the United States or are they foreign manufactured items?
(12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.
(13) Please provide your Sam.gov Unique Entity ID number.
*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics.
Responses to this notice shall be submitted via email to Jonatan.Rondon@va.gov telephone responses shall not be accepted. Responses must be received no later than July 30th, 2026, 1600 EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
