Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC Number 2026-01, effective date of 03/13/2026.
This solicitation is set-aside for Small Business.
The associated North American Industrial Classification System (NAICS) code for this procurement is 333112, with a small business size standard of 1500 employees.
The FSC/PSC is 3750.
The Northport VA Medical Center is seeking to purchase three (3) large, ride-on mowers to replace existing end-of-life mowers. The specifications detail the requirement for Toro Grounds master 3330 AWD, model 31902A or equivalent model.
The VA has a preference for domestic end items manufactured in the United States.
All interested companies shall provide quotations for the following:
Physical specifications:
Engine: Diesel 3-cylinder, liquid cooled engine. 36.8 HP @ 3,000 rpm. Torque peak 80.7 ft-lbs. @ 1,950 rpm. Displacement 1,642 cc. High idle: 3,150 rpm (no load). Remote mounted air cleaner. Fuel filter water separator. EPA Tier 4/Stage V compliant.
Radiator: Rear mount, cross flow, 8.5 fins per 1 , 8 quart capacity.
Fuel Capacity: 12 gallons
Traction Drive: Parallel hydraulic system with full time 4-wheel drive.
Ground Speed: Up to 15 mph going forward and up to 6 mph in reverse.
Mow Speed: Up to 15 mph going forward.
Moving Rate: Mows up to 8.7 acres per hour with 72 deck.
Main Frame: All welded tubular and formed steel.
Implement Lift: Twin 2.5 bore, 1.25 rod hydraulic cylinders operate lift arms. Hydraulic counterbalance for optimum traction and stability.
Tires: Front: 24x12-12.4 ply. Rear 18x9.5-8.4 ply.
Brakes: Dynamic braking through hydrostat and foot pedal. Parking Brake: Hand-actuated drum type on front left and right traction wheels.
Seat: Mechanical Suspension Seat
Steering: Hydraulic Power Steering. Tilt steering wheel released and locked by a foot actuated lever.
Operator Area: Operator step, beverage holder, control arm, and retractable seat belt
Instrumentation: Onboard LCD display that shows gauges, alerts/faults, service reminders, electrical system diagnostics. Indicates coolant temps, oil pressure, alternator voltage, engine hours and engine rpm.
Controls: Foot-operated pedal for forward and reverse. Manually adjustable forward speed limiter. Control arm hand-operated throttle, PTO switch, deck/implement lift lower switch, ignition switch.
Electrical: 12V maintenance-free battery with 540 cold cranking amps at 0 degrees. 80-minute reserve capacity at 80 degrees F.
Ground Clearance: 8.3
Length: 107
Width: 53.5
Wheelbase: 52
Weight: 1,886 lbs.
Construction specification:
Must be fully assembled upon delivery. Purchased components must meet two requirements:
The component is top of the line in quality and,
replacement parts are locally available to the customer throughout the United States.
Warranty:
Prospective vendors shall be able to provide direct manufacturer support and shall directly issue a manufacturer's limited factory warranty to the government. The warranty should cover two (2) years parts & labor, excluding batteries & tires.
Codes:
Vendor shall comply with accepted manufacturer process, as well as current Occupational Safety and Health Administration, Labor Department, and New York codes, laws and regulations as applicable to this statement of work.
Final inspection:
All material delivered must meet specifications provided and will be inspected by Operations Supervisor:
Jason Accardi
Jason.Accardi@va.gov
Period of Performance:
Product must be delivered within 90 days after issue of purchase order. Extensions can be granted by the contracting officer or contracting officer representative if there is a prolonged backorder.
Place of Performance/Place of Delivery:
Department of Veterans Affairs Medical Center
Northport VA Medical Center
Building 36
79 Middleville Road
Northport, NY 11768
The full text of FAR provisions or clauses may be accessed electronically at:
https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)
The following solicitation provisions and clause apply to this acquisition:
52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)
52.204-7 System for Award Management Registration, with Alternate I (OCT 2018) (DEVIATION NOV 2025)
52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)
52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)
52.219-8 Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025)
52.225-2 Buy American Certificate (OCT 2022)
52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025)
52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)
52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025)
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)
As prescribed in 12.205(a)(1), insert a clause substantially as follows:
Instructions to Offerors Commercial Products and Commercial Services (Deviation Date)
(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
(End of provision)
FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors.
As prescribed in 22.2203, insert the following clause:
Addressing DEI Discrimination by Federal Contractors (Deviation DATE)
(a) Definitions. As used in this clause
Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.
Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.
(b) In connection with the performance of work under this contract, the Contractor agrees as follows:
(1) The Contractor will not engage in any racially discriminatory DEI activities;
(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;
(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;
(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and
(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.
(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).
(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.
(End of clause)
FAR 52.225-2 Buy American Certificate.
Buy American Certificate (Oct 2022)
(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.
(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .
(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).
(4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."
(b)Foreign End Products:
Line Item No.
Country of Origin
Exceeds 55% domestic content (yes/no)
(b)[List as necessary]
(c) Domestic end products containing a critical component:
Line Item No. ___
[List as necessary]
(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.
Signature: _____________________________________
(End of provision)
All quoters shall submit the following:
One (1) quote in PDF format
One (1) Buy America Certificate
All quotes shall be sent to the Contracting Officer at Jonatan.Rondon@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025)
As prescribed in 12.205(a)(2), insert a provision substantially as follows:
Evaluation Commercial Products and Commercial Services (Deviation Date Oct 2025)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Technical capability of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Price; the Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.
Period of Performance with Delivery; quotations will be evaluated to the extent they can reasonably meet the Government's needs with respect to full project completion from date of award.
(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than June 22nd, 2026, at 1600 EST at Jonatan.Rondon@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact:
Jonatan Rondon
Contracting Officer
Network Contracting Office (NCO2)
Margaret Cochran Corbin VA Campus
423 East 23rd Street, 14045-W
New York, NY 10010
212-686-7500 ex. 16490
Jonatan.rondon@va.gov
