NOTICE OF INTENT TO SOLE SOURCE:
IAW RFO FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs, Regional Procurement Office East (RPOE), Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price contract pursuant to RFO FAR 12.102 to Alpha Omega Co. USA, Inc. located at 3160 Campus Drive Suite 200, Norcross, Georgia 300071 for Leksell Non-XY frame Mechanical Set Kit, Leksell XY Frame Adapter, and NeuroFortis Neuro Omega Drive Headstage Kit.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS or QUOTATIONS.
Responsible sources that believe they can meet the requirements may give written notification by submitting capability information that clearly demonstrates the capability to provide the following products via consignment. Capability information is required prior to the response due date and time, to establish the ability of the source to meet this requirement. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to fulfill the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant products and customer point of contact with corresponding telephone number and email address.
Responses must include following information:
1. Company Name
2. SAM UEI number
3. Company s address
4. Point of Contact information (title, phone number and email address)
5. Business size.
A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.
Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification.
Responses are due by 11:00 am ET, Thursday, August 27, 2026. No submissions will be accepted after this date and time. Responses shall be submitted via email to ryan.hatfield@va.gov. Telephone inquiries will not be accepted.
The NAICS code for this acquisition is 339112 and the size standard is 1000 Employees.
STATEMENT OF NEED
Background/Scope: The CMCVAMC VA Medical Center requires acquisition of the Alpha Omega neurophysiology system. This system is essential to support advanced electrophysiological Surgeries and precision neural recordings as part of ongoing protocols.
Product Description:
Leksell Non-XYZ Frame Mechanical Kit
Complete accessory set including Leksell non-XYZ frame adapter, long BenGun, microelectrode holders, universal DBS lead holder, DBS ruler, and related components.
Required for precise and stable stereotactic frame mounting and electrode guidance during neurosurgical research procedures.
Leksell XY Frame Adapter
Provides additional positioning flexibility and compatibility with the Leksell stereotactic system, enabling controlled movemeDRAFT
nt in the X and Y axes.
NeuroOmega Neuro Drive Headstage Kit
Integrated drive and recording headstage including:
Sterilization tray for the drive headstage and cable
Drives and microelectrodes in a single assembly
Electronically controlled microdrive
10 channels capable of unsorted raw, high frequency spike, and low frequency LFP signals
Signal digitization and broadband filtering
Single cable connection between system and sterile field
Essential for acquiring high-quality neural signals, enabling both microelectrode positioning and real-time data collection.
Collectively, this equipment will support high-fidelity microelectrode recordings, precise neural targeting, and accurate signal digitization necessary for preclinical neuroscience investigations. Without these capabilities, the laboratory will be unable to perform required electrophysiological mapping or collect data at the resolution demanded by current research standards.
This system will enable the department to:
Conduct advanced neural recording experiments with high spatial and temporal precision
Support research protocols that cannot be executed with existing equipment
Generate robust data suitable for publication and compliance with grant requirements
Acquisition of this system directly supports the scientific mission and research goals of our program and is essential for continued compliance with institutional research standards.
Delivery Coordination: Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday through Friday excluding Federal Holidays. Deliveries must be coordinated in advance with POCs once a ship date is established. The POC, Biomedical Engineering, Faculties and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the POC. Failure to coordinate shipment with POC may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number.
Delivery Location:
Delivery Location is as follows:
CMCVAMC Medical Center 3900 Woodland Ave PhiladelphiDRAFT
a, PA 19104
Receiving: Warehouse
