Request for Quote (RFQ) #: Replacement Medical Air Equipment (36C25926Q0523)
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
SITE VISIT: A site visit is STRONGLY encouraged for this requirement to ensure accurate quote submissions.
The site visit will occur at 1pm MST, July 7th, 2026. Please contact Daren Jack via email, daren.jack@va.gov, to confirm your company will be attending as well as to obtain the location details for the meeting.
QUESTIONS: The deadline for all questions is 12:00pm MST, July 14th, 2026.
All questions must be submitted in writing, via email to stephanie.cahill@va.gov, no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
QUOTES: Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, July 22nd, 2026.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0523. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026.
The North American Industrial Classification System (NAICS) code for this procurement is 333912 with a business size standard of 1,000 employees. This solicitation is 100% set-aside for small business concerns.
List of Line Items;
Line Item
Description
Qty
Unit
Unit Price
Total Price
0001
Medical Air Compressor System with Installation
1
EA
$
$
0002
Medical Vacuum Pump System with Installation
1
EA
0003
NFPA 99 Verification of Installation and Startup Services
1
JB
Grand Total
$
Description of Requirements for the items/Services to be acquired:
*Buy American Vendors are strongly encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation.
Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote.
*FOB shall be destination
*Freight shall be added to the price of CLIN 0001 and not be its own line item
*Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote
*Quotes shall annotate the expected date of delivery to the specified location
*Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c).
*Failure to meet the salient characteristics below will result in the offeror s quote not being considered for award.
*Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the offeror s quote not being considered for award.
SALIENT CHARACTERISTICS:
Line Item #0001 - Medical Air Compressor System:
System capacity of 33 SCFM at 50 PSIG.
15 total horsepower, generated from three (3) 5 HP pumps.
120 Gallon, vertical receiver tank, with bypass valves for tank isolation.
Motors wired for 208V, 60Hz, 3-phase.
Desiccant Air dryer shall be sized for calculated system demand.
Premium NFPA control panel, with color touch screen panel
Equipment shall be set up at the factory to operate efficiently at an elevation of 4,600 ft.
Contractor shall provide one (1) medical compressor system
Maximum dimensions:
Width (A): No larger than 80
Depth (B): No larger than 60
Height (C): No larger than 80
Line item #0002 - Medical Vacuum Pump System:
Vacuum system shall have a working capacity of 52 SCFM @ 19 Hg.
Vacuum system shall have a maximum total horsepower of 15 (7.5HP x 2).
System shall include a 120-gallon vertical receiver tank.
Installation shall include a control system to operate the rotary vane pumps.
System shall include the installation of a Total Oxidize Monitoring and Mitigation System (TOM) range 0-95%, with dry contact alarm relays and 10 remote vacuum flange (1 MPT). Includes a wall mount enclosure and 110VAC, 1.0 amp power supply.
Motors shall be wired for 480V, 3-phase, 60 Hz.
Equipment shall be OSHPD Seismic Certified:
Equipment shall be set up at factory to operate efficiently at an elevation of 4,600 ft.
Contractor shall provide one (1) medical vacuum system
Maximum dimensions:
Width (A): No larger than 70
Depth (B): No larger than 60
Height (C): No larger than 80
STATEMENT OF WORK (SOW):
Purpose. The Western Colorado Health Care System s (WCHCS) main medical center, Grand Junction VA (GRJVAMC), requires the replacement of a medical air compressor and vacuum as well as verification services following the installation of the equipment.
Objectives. To promote the optimal operational and reliable equipment performance of the Medical Gas and Vacuum System, the Contractor shall furnish all labor, supervision, material, and equipment necessary to complete the service requirements listed in Section 3 Scope; in accordance with the latest version of VHA Directive 7515, The Joint Commissions (TJC) EC 02.05.09, NFPA 99, ASSE, Occupational Safety and Health Association (OSHA), and manufacturer s requirements.
Scope. The Contractor shall replace one (1) Medical Air Compressor system and one (1) Medical Vacuum system per the requirements defined in section 4 Mandatory Tasks and Deliverables.
Mandatory Tasks and Deliverables:
Line Item #0001 - Medical Air Compressor System:
(Provision of Equipment, Installation, and Removal/Disposal)
The Contractor shall provide replacement equipment, components, labor, tools, and components required for removal and disposal of existing equipment, and the installation of the replacement equipment, per the manufacturer s requirements that meet the equipment specifications.
Deliverables for line item #0001:
Contractor shall remove existing air compressor system and receiver tank.
Contractor shall install new medical air compressor system in compliance with current standards and manufacturer s requirements.
Contractor shall connect the new equipment to the existing piping system.
Contractor shall connect the electrical supply to the new equipment.
Contractor shall connect equipment communication to all existing area and master alarm panels.
Contractor shall configure, program, test, and verify equipment parameters, and that
audio and visual alarms function properly when system is operating outside of acceptable setpoints.
Contractor shall verify all labeling is compliant with the latest requirements of NFPA 99.
Contractor shall provide documented certification confirming the new equipment
installation has met all requirements of the latest version of NFPA 99 and is approved for use.
Within 10 business days after the installation work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.
The service report shall record all new equipment and component devices. Contractor shall record the following information for all new equipment and devices, where available: device type or name, manufacturer, model number, and serial number.
Contractor shall confirm there are no leaks detected, resulting from the work performance.
Contractor shall provide a minimum 1-year warranty on the service workmanship.
Line item #0002 - Medical Vacuum Pump System:
(Provision of Equipment, Installation, and Removal/Disposal)
Contractor shall provide equipment, labor, components, and materials required for shall removal of the existing equipment and installation of the replacement equipment, per the manufacturer s requirements that meet the equipment specifications.
The contractor shall propose a tentative service date with the COR, a minimum of 30 calendar days prior to the proposed service. The station shall conduct a risk assessment meeting regarding the impact of the Medgas System service work to the affected areas, equipment, and proposed service time. The COR shall confirm the service date 14 calendar days ahead of the proposed service date or propose a new date for the service.
Contractor shall configure, program, test, and verify equipment parameters, and that audio and visual alarms function properly when system is operating outside of acceptable setpoints.
Line item # 0003 NFPA 99 Installation Verification and Startup Services:
Contractor shall have the medical air compressor and vacuum pump systems verified by an ASSE (6030 minimum) Certified Verifier following installation in compliance with the latest version of NFPA 99. The verifying contractor shall be an independent, 3rd party and unaffiliated with the installation contractor. The verifying contractor shall be incorporated as a subcontractor under the prime vendor, who is awarded this requirement through issuance of contract award. No separate, follow-on contract shall be issued to the verifying contractor in order to complete the verification process. The prime vendor who is awarded the contract shall be responsible for all performances of their subcontractors, including those providing the verification services.
Deliverables for line item #0003:
Contractor shall subcontract a neutral 3rd party verifier to complete a system verification after new equipment installation.
Verification of the Medical Air Compressor System shall include the inspection for code compliance and testing for the proper operation of the necessary components and equipment as installed including, but not limited to, compressors, dryers, filters, regulators, sensors, intake piping, dew point and carbon monoxide (CO) monitors, control cabinets, area and master alarms, and inlets and outlets.
Within 10 business days after service work has been completed, contractor shall provide the COR a written installation report including, but not limited to all test points, all test results, and a documented Certification approving use of the system.
If for any reason, any deliverable cannot be completed on time according to the
provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.
Period of Performance
Period of performance shall not exceed 120 days from the award of contract.
There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the government during this contract period shall also be observed.
Under current definitions, five are set by date:
New Year s Day January 1
Juneteenth June 19
Independence Day July 4
Veteran s Day November 11
Christmas Day December 25
If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.
The other six are set by a day of the week and month:
Martin Luther King Day Third Monday in January
Washington s Birthday Third Monday in February
Memorial Day Last Monday in May
Labor Day First Monday in September
Columbus Day Second Monday in October
Thanksgiving Fourth Thursday in November
Place of Performance
WCHCS Building 1
2121 North Ave.
Grand Junction, CO. 81501
Contractor Qualifications
The Contractor and contractor personnel shall be certified by the American Society of Sanitary Engineers (ASSE) for the following disciplines:
ASSE 6010 Medgas System Installer. All personnel performing equipment installation services on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6010 certification throughout the duration of this contract. Certification documentation must be provided to the COR upon request.
ASSE 6030 (minimum) Medgas System Verifier. All personnel performing verification services on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6030 certification throughout the duration of this contract. Certification documentation shall be provided to the COR upon request.
Domain Knowledge
The Contractor and contractor personnel shall complete all work in conformance with the latest versions of the VHA Directive 7515, TJC EC 02.05.09, Occupational, Safety and Health Administration (OSHA), National Fire Protection Agency (NFPA) 99, ASSE 6000, and the manufacturer s recommendations. When a conflict arises concerning maintenance or testing, the most stringent code, standard, specification, or recommendation shall apply, unless otherwise directed by this contract or the Contracting Officer.
Government and Contractor Responsibilities
Contractor Responsibility
Contractor shall furnish personnel, supervision, industry documentation, professional expertise, tools, materials, equipment, and quality control to complete the mandatory tasks and deliverables of this SOW.
The items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the Contractor and shall be consistent and fully compliant with all applicable VHA, OSHA, ASME, NFPA, Federal, State, County, City laws, ordinances, and regulations.
All equipment, tools, and devices used as Measuring and Test Equipment shall have traceability for valid calibration to an accredited standard. Calibration traceability documentation shall be provided to the COR upon request.
The Contractor and contractor personnel shall be responsible for the cost repair or replacement of any damage to the VA Medical Center structure or equipment caused by the Contractor or key personnel.
Government Responsibility
The COR shall provide any relevant documentation regarding the work as required under this SOW. Additional documentation may be available at the request of the Contractor.
Formal Acceptance or Rejection of Deliverables
Contractor shall provide detailed service report to within 10 business days after performance of service. The VA shall have 3 business days to review the report and provide comments. The contractor shall have 5 business days to incorporate comments.
If deficiencies were discovered not covered by this service contract, Contractor shall provide a written (email) detailed description of deficiencies discovered and a proposal to correct the deficiency, including a description of the work and cost. The VA shall have 10 business days to review the proposal before accepting or declining the correction offered. Acceptance of the correction will be in the form of a modification to this contract.
Quality Standards for Deliverables - Performance Measures
All components shall be delivered free from defect and damage.
All components delivered shall meet the manufacturer s requirement as approved replacements.
All parts and labor shall carry a minimum of one (1) year replacement warranty.
All Service trips are scheduled and completed per requirements of this SOW.
All Service reports are completed and delivered per requirements of this SOW.
Security Privacy Requirements
The C&A requirements do not apply, and a Security Accreditation Package is not required.
(End of Statement of Work)
Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at:
Grand Junction VA Medical Center
Building 1
2121 North Ave.,
Grand Junction, CO 81501
52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.
Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Delivery Lead Time; (IV) Buy American Certificate; (V) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable, and (VI) Past Performance.
Volume I - Technical capability or quality of the item offered to meet the Government requirement
The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.
Volume II Price
Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.
Volume III Delivery Lead Time
The offeror shall state the required number of calendar days to deliver the item, to include installation, if applicable.
Volume IV Buy American Certificate
The offeror shall complete and submit the included 52.225-2 Buy American Certificate with all other quote documents.
Volume V Letter of Authorized Distributor
If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM.
Volume VI Past Performance
Offerors shall provide a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent past performance is defined as not more than five years from the RFQ release date of this solicitation.
(End of Addendum to 52.212-1)
52.212-2, Evaluation--Commercial Items applies to this acquisition.
ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:
The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.
The following factors shall be used to evaluate quotations:
Factor 1. Technical capability or quality of the item offered to meet the Government requirement
Factor 2. Price
Factor 3. Delivery Lead Time
Factor 4. Submission of Buy American Certificate
Factor 5. Submission of Authorized Distributor Letter
Factor 6. Past Performance
Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:
Factor 1. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
MUST include submittals of the proposed equipment systems that will be reviewed by the station team during the evaluation stage of this solicitation. The proposed system must be verified in advance by the station team to ensure compliance and suitability with their existing equipment and layouts. Measurements of the equipment and overall system should be included due to the constraints of the physical space in which the work will be completed to transport and install replacement equipment.
Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.
Factor 3. Delivery Lead Time: The Government will evaluate delivery lead time in addition to other evaluation factors specified above and select the quoter/offer whose bid is most advantageous to the Government.
Factor 4. Submission of completed Buy American Certificate: The Government will evaluate the information provided in the completed Buy American Certificate for compliance with FAR Part 25. Priority may be given to products made in the US.
Factor 5. Submission of Authorized Distributor Letter: Vendor eligibility will be determined in addition to other evaluation factors above by the submission of a proper OEM letter (see VAAR 852.212-71(c)) from the manufacturer of the products included in the quote.
Factor 6. Provision of past performance documentation: The Government will evaluate on how well the offeror identified performance relates to the requirement procured under the SOW for this procurement to determine relevancy. How well the offeror performed on identified contracts shall be used to assess performance confidence.
**The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government.**
If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.
(End of Addendum to 52.212-2)
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.
The following RFO clauses are incorporated by reference:
Applicable (X)
Number
Title
Source
X
52.203-6 with Alt I
Restrictions on Subcontractor Sales to the Government
Statute
X
52.203-13
Contractor Code of Business Ethics and Conduct
Statute
X
52.203-17
Contractor Employee Whistleblower Rights
Statute
X
52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
Statute
X
52.204-9
Personal Identity Verification of Contractor Personnel
Other
X
52.204-13
System for Award Management Maintenance
Statute
52.204-91
Contractor identification
Other
X
52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
Statute
X
52.209-9
Updates of Publicly Available Information Regarding Responsibility Matters
Statute
X
52.209-10
Prohibition on Contracting with Inverted Domestic Corporations
Statute
52.219-4
Notice of Price Evaluation Preference for HUBZone Small Business Concerns
Statute
X
52.219-6
Notice of Total Small Business Set-Aside
Statute
52.219-6 with Alt I
Notice of Total Small Business Set-Aside, with Alternate I
Statute
X
52.219-8
Utilization of Small Business Concerns
Statute
52.219-9
Small Business Subcontracting Plan
Statute
52.219-9 with Alt I
Small Business Subcontracting Plan, with Alternate I
Statute
52.219-9 with Alt II
Small Business Subcontracting Plan, with Alternate II
Statute
52.219-9 with Alt III
Small Business Subcontracting Plan, with Alternate III
Statute
52.219-9 with Alt IV
Small Business Subcontracting Plan, with Alternate IV
Statute
52.219-14
Limitations on Subcontracting
Statute
52.219-16
Liquidated Damages Subcontracting Plan
Statute
52.219-33
Nonmanufacturer Rule
Statute
X
52.222-3
Convict Labor
EO
X
52.222-19
Child Labor Cooperation with Authorities and Remedies
EO
X
52.222-35
Equal Opportunity for Veterans
Statute
52.222-35 with Alt I
Equal Opportunity for Veterans, with Alternate I
Statute
X
52.222-36
Equal Opportunity for Workers with Disabilities
Statute
52.222-36 with Alt I
Equal Opportunity for Workers with Disabilities, with Alternate I
Statute
X
52.222-37
Employment Reports on Veterans
Statute
X
52.222-40
Notification of Employee Rights Under the National Labor Relations Act
EO
X
52.222-41
Service Contract Labor Standards
Statute
X
52.222-42
Statement of Equivalent Rates for Federal Hires
Employee Class Monetary Wage-Fringe Benefits
Statute
X
52.222-43
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)
Statute
52.222-44
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment
Statute
X
52.222-50
Combating Trafficking in Persons
Statute
52.222-50 with Alt I
Combating Trafficking in Persons, with its Alternate I
Statute
52.222-51
Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements
Other
52.222-53
Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
Other
X
52.222-54
Employment Eligibility Verification
EO
X
52.222-62
Paid Sick Leave Under Executive Order 13706
EO
52.223-9
Estimate of Percentage of Recovered Material Content for EPA-Designated Items
Statute
52.223-9 with Alt I
Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I
Statute
52.223-11
Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons
Statute
52.223-12
Maintenance
Statute
52.223-20
Aerosols
Statute
52.223-21
Foams
Statute
X
52.223-23
Sustainable Products and Services
Statute
52.224-3
Privacy Training
Statute
52.224-3 with Alt I
Privacy Training, with Alternate I
Statute
X
52.225-1
Buy American-Supplies
Statute
52.225-1 with Alt I
Buy American-Supplies, with Alternate I
Statute
52.225-3
Buy American-Free Trade Agreements-Israeli Trade Act
Statute
52.225-3 with Alt II
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II
Statute
52.225-3 with Alt III
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III
Statute
52.225-3 with Alt IV
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV
Statute
52.225-5
Trade Agreements
Statute
52.225-19
Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States
Other
52.225-26
Contractors Performing Private Security Functions Outside the United States
Statute
52.226-4
Notice of Disaster or Emergency Area Set-Aside
Statute
52.226-5
Restrictions on Subcontracting Outside Disaster or Emergency Area
Statute
X
52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving
EO
52.229-12
Tax on Certain Foreign Procurements
Statute
52.232-29
Terms for Financing of Commercial Products and Commercial Services
Statute
52.232-30
Installment Payments of Commercial Products and Commercial Services
Statute
X
52.232-33
Payment by Electronic Funds Transfer System for Award Management
Statute
52.232-34
Payment by Electronic Funds Transfer Other than System for Award Management
Statute
52.232-36
Payment by Third Party
Statute
X
52.232-40
Providing Accelerated Payments to Small Business Subcontractors
Statute
52.232-90
Fast Payment Procedure
Statute
X
52.233-3
Protest After Award
Statute
X
52.233-4
Applicable Law for Breach of Contract Claim
Statute
X
52.237-1
Site Visit
Other
X
52.240-91
Security Prohibitions and Exclusions
Statute
52.240-91 with Alt I
Security Prohibitions and Exclusions, with Alternate I
Statute
52.240-92
Security Requirements
Other
52.240-92 with Alt II
Security Requirements with Alternate II
Other
52.240-93
 Basic Safeguarding of Covered Contractor Information Systems
Â
X
52.244-6
Subcontracts for Commercial Products and Commercial Services
Statute
52.247-64
Preference for Privately Owned U.S.-Flag Commercial Vessels
Statute
52.247-64 with Alt I
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I
Statute
52.247-64 with Alt II
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II
Statute
Additional contract requirements or terms and conditions:
52.217-8 Option to Extend Services (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.
52.225-1 Buy American Supplies (OCT 2022)
Definitions. As used in this clause
Commercially available off-the-shelf (COTS) item (1) Means any item of supply (including construction material) that is
A commercial product (as defined in paragraph (1) of the definition of commercial product at Federal Acquisition Regulation (FAR) 2.101;
Sold in substantial quantities in the commercial marketplace; and
Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and
Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.
Component means an article, material, or supply incorporated directly into an end product.
Cost of components means
For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or
For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product.
Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105.
Domestic end product means
For an end product that does not consist wholly or predominantly of iron or steel or a combination of both
An unmanufactured end product mined or produced in the United States;
An end product manufactured in the United States, if
The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic; or
The end product is a COTS item; or
(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of cost of components .
End product means those articles, materials, and supplies to be acquired under the contract for public use.
Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.
Foreign end product means an end product other than a domestic end product.
Foreign iron and steel means iron or steel products not produced in the United States. Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.
Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.
Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.
United States means the 50 States, the District of Columbia, and outlying areas.
(b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see 12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.
(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract.
(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate."
Alternate I (OCT 2022). As prescribed in 25.1101(a)(1)(ii) substitute the following sentence for the first sentence of paragraph (1)(ii)(A) of the definition of domestic end product in paragraph (a): (A) The cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components.
(End of Clause)
52.225-2 Buy American Certificate (OCT 2022)
(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.
(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .
(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).
(4) The terms commercially available off-the-shelf (COTS) item, critical component, domestic end product, end product, and foreign end product are defined in the clause of this solicitation entitled Buy American Supplies.
Foreign End Products:
Line item No.
Country of origin
Exceeds 55% domestic content (yes/no)
0001 - Medical Air Compressor System with Installation
0002 - Medical Vacuum Pump System with Installation
0003 - NFPA 99 Verification of Installation and Startup Services
[List as necessary]
Domestic end products containing a critical component:
Line item No.
[List as necessary]
(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.
(End of Provision)
VAAR 852.204-70 Personnel Identity Verification of Contractor Personnel (MAR 2026)
The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when physical access to VA facilities, and/or logical access to VA information and VA information systems is required.
The Contractor shall insert this clause in all subcontracts when the subcontractor s employees will require physical access to VA facilities and/or logical access to VA information and VA information systems.
(End of clause)
VAAR 852.204-72 Personnel Identity Verification of Contractor Personnel (MAR 2026)
Definitions. As used in this clause
VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.
VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.
General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm
Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract.
*VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.
Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk
N/a
Positions/Tasks Designated as Non-Sensitive Positions- Tier 2/Mod Risk
N/a
Positions/Tasks Designated as Non-Sensitive Positions - Tier 4/High Risk
N/a
Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:
Tier 3: Not Applicable
Tier 5: Not Applicable
Fitness. The results from a background investigation are used to determine if an individual s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.
Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.
The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract.
The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.
Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:
When no longer needed for contract performance.
Upon completion of the Contractor/subcontractor employee s employment.
Upon contract completion or termination.
Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).
Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:
Contractor/subcontractor employee name.
Name of VA facility where Contractor/subcontractor employee works, if applicable.
Date background check submitted for Contractor/subcontractor employee.
Date PIV/identification card issued to Contractor/subcontractor employee.
Contractor/subcontractor employee s PIV/identification card number, as applicable.
Date Contractor/subcontractor employee no longer has need for PIV/identification card.
Date Contractor notified VA that PIV/identification card is no longer required.
Date Contractor returned PIV/identification card was returned to VA.
Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.
(End of clause)
852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:
VAAR Clauses are incorporated by reference as follows:
VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)
VAAR 852.222-71
Compliance with Executive Order 13899. (DEVIATION) (APR 2025)
VAAR Provisions are incorporated as follows:
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71
Alternate Protest Procedure (OCT 2018)
VAAR 852.204-70
Personal Identity Verification of Contractor Personnel (MAR 2026)
VAAR 852.204-72
Personnel Vetting and Credentialing (MAR 2026)
RFO 52.252-1 Solicitation Provisions Incorporated by Reference
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.
http://www.acquisition.gov/far/index.html
https://www.acquisition.gov/vaar
The following RFO provisions are to be incorporated by reference:
Applicable (X)
Number
Title
Source
X
52.203-11
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
Statute
X
52.203-18
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation
Statute
X
52.204-7
System for Award Management Registration
Statute
52.204-7 with Alt I
System for Award Management Registration, with Alternate I
Statute
52.204-90
Offeror Identification
Statute
52.207-6
Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)
Statute
52.209-12
Certification Regarding Tax Matters
Statute
52.219-2
Equal Low Bids
Statute
52.222-18
Certification Regarding Knowledge of Child Labor for Listed End Products
E.O.
52.222-48
Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification
Other
52.222-52
Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification
Other
52.222-56
Certification Regarding Trafficking in Persons Compliance Plan
Statute
X
52.222-90
Addressing DEI Discrimination by Federal Contractors
E.O.
52.223-4
Recovered Material Certification
Statute
52.225-2
Buy American Certificate
Statute
52.225-4
Buy American-Free Trade Agreements-Israeli Trade Act Certificate
Statute
52.225-6
Trade Agreements-Certificate
Statute
52.225-20
Prohibition on Conducting Restricted Business Operations in Sudan-Certification
Statute
52.225-25
Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications
Statute
52.226-3
Disaster or Emergency Area Representation
Statute
X
52.229-3
Federal, State, and Local Taxes
Statute
52.229-11
Tax on Certain Foreign Procurements Notice and Representation
Statute
X
52.240-90
Security Prohibitions and Exclusions Representations and Certifications
Statute
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to stephanie.cahill@va.gov by 12:00pm MST, July 22nd, 2026.
Name and email of the individual to contact for information regarding the solicitation:
Stephanie Cahill
Stephanie.Cahill@va.gov
